Automatically organize files added to a shared Google Drive folder with AI workers
Automatically organize files added to a shared Google Drive folder with AI workers
Launch this workflow to connect
Google Drive
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■Overview
Do you find it time-consuming to sort and organize the various files generated in your daily work after consolidating them into specific folders? With this workflow, every time a new file is added to Google Drive, an AI agent (AI worker) analyzes its contents and automatically moves it to the appropriate folder. Eliminate the hassle of organizing folders manually and achieve more efficient file management.
■Who should use this template
- Anyone who manages a large number of files in Google Drive and struggles with organizing folders manually
- Anyone considering using AI agents to streamline or automate file management tasks
- Teams with complex sorting rules based on file types, where processes have become dependent on specific individuals
■Benefits of using this template
- When a file is added to Google Drive, AI automatically organizes it into the appropriate folder, reducing the time previously spent on sorting tasks.
- Prevent human errors such as manually moving files to the wrong location or overlooking organization rules, enabling accurate file management.
■Flow bot steps
- First, connect Google Drive to Yoom.
- Next, select Google Drive as the trigger and set the action to “When a new file or folder is created in a specific folder.”
- Finally, select AI worker as the operation and create a manual (instruction) to “Analyze files uploaded to Google Drive and move them to the optimal folder.”
※“Trigger”: An action that starts the flow. “Operation”: An action that performs processing within the flow after the trigger starts.
■Customizing this workflow
■Customizing this workflow
- In the Google Drive trigger settings, specify the ID of the folder where you want to monitor newly added files.
- For the AI worker, you can customize the instructions based on your needs, including the criteria for organizing files into folders.
■Notes
- Connect Google Drive to Yoom. You also need to connect the tools (apps) used by the AI worker through My Apps.
- For basic AI worker settings, see “[AI Worker] How to configure basic settings.”
- The number of AI workers that can run simultaneously, the number of AI workers you can create, and the AI models available to you vary by your plan.
- The apps and operations available within an AI worker are subject to the same usage limits as flow bots.
- AI workers consume tasks during test runs just as they do during production runs. For details, see “[AI Worker] How task executions are calculated.”
- AI workers are more likely to process tasks appropriately when you provide detailed manuals. For details, see “[AI Worker] How to create a manual.”
- The maximum downloadable file size is 300 MB. Depending on the app specifications, the limit may be less than 300 MB.
- For details on the file size limits supported by triggers and individual operations, see “File size limits.” File size limits
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Google Drive
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About the apps you use
Google Drive
Yoom allows you to integrate with Google Drive's API without any code, enabling the automation of various tasks. For example, you can automatically create new folders in Google Drive and store files, or download files from Google Drive and send them via email or chat.
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No-Code API Actions
Executable API actions
Flowbot triggers
New File or Folder Created
When a New File or Folder Is Created in a Specified Folder
When a Specific File Is Created or Updated
When a File Containing Specific Keywords Is Created
Flowbot operations
Create Folder
Duplicate File
Search for Files and Folders in a Specific Folder
Delete File
Upload File
Download File
Download Google Sheets File
Download Google Slides
Download Google Docs File
Retrieve a List of Files and Folders in a Specific Folder
Rename File
Retrieve File or Folder Information
Convert Excel File to Google Sheets
Convert CSV File to Google Sheets
Grant File or Folder Permissions to a User
Move File to Trash
Retrieve a List of Permissions for a File or Folder
Update Description for a File or Folder
Flowbot triggers
New File or Folder CreatedWhen a New File or Folder Is Created in a Specified FolderWhen a Specific File Is Created or UpdatedWhen a File Containing Specific Keywords Is Created
Flowbot operations
Create FolderDuplicate FileSearch for Files and Folders in a Specific FolderDelete FileUpload FileDownload FileDownload Google Sheets FileDownload Google SlidesDownload Google Docs FileRetrieve a List of Files and Folders in a Specific FolderRename FileRetrieve File or Folder InformationConvert Excel File to Google SheetsConvert CSV File to Google SheetsGrant File or Folder Permissions to a UserMove File to TrashRetrieve a List of Permissions for a File or FolderUpdate Description for a File or FolderChange File Destination FolderCreate a Shortcut to a FileConfigure Download and Copy PermissionsRetrieve a List of Folders in a Specific FolderConvert a File to Google DocsDownload a Google Sheet (Specify Sheet)Change Sharing to "Anyone with the Link"Search Files and Folders in a Specific Folder (Excluding Trash)Convert a Presentation File to Google SlidesConvert a PDF File to Google DocsGrant File or Folder Permissions to a Specific OrganizationUpdate a Specific FileRemove Permissions from a File or FolderCreate a Shared DriveSearch Shared DrivesCopy File (Detailed Options)Search Files and FoldersMore inspiration for you
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