By integrating Asana and Google Sheets without any code, task management has become smoother!

Step 2: Set the Trigger

‍‍This time, we will use the template provided above.
First, set the app trigger.

Click "When a new task is added to a specific project" to see the following screen.

Verify that the linked account information is correct.
If there are no issues, proceed with the trigger action as is.

Trigger activation interval → You can choose from intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. *The selection options for activation intervals may vary depending on the plan.

Any trigger activation interval is fine.
Workspace ID and Project ID will show suggestions when you hover over them, so please select your desired one from there.
Finally, test and save if there are no issues.

Step 3: Set the Action‍

Next, set the action.
Click "Add Record".

The following screen will appear, so verify that the Google account information is correct.
Select the Spreadsheet ID, Spreadsheet Tab Name, and Table Range from the suggestions, and proceed.

Select the corresponding values for the records to be added from the output.

As an example, the output screen looks like this.

Test and save if there are no issues.
Finally, turn on the app trigger to complete.
Thank you for your hard work!

Other Automation Examples Using Asana and Google Sheets

In addition to the integrations introduced today, various automations can be achieved by utilizing the APIs of Asana and Google Sheets.

If you find something interesting, please give it a try!

‍‍Automation Examples Integrating Asana and Google Sheets

Not only can you register task information in Asana, but you can also automatically reflect updates in Google Sheets.
Additionally, it is possible to synchronize tasks registered or updated in Google Sheets with Asana.

Example of Automation Using Asana

Notify Chat Tools of Tasks Due Today in Asana

Automatically notify Slack, Chatwork, etc., of tasks in Asana that are due today.

Register the due dates of tasks registered in Asana to the calendar

Automatically register the due dates of tasks registered in Asana to Google Calendar, Garoon calendar, etc.

Register the content submitted through the form in Asana

Automatically register the content submitted through Google Forms, etc., in Asana.

Automation Example Using Google Sheets

Register the content in Google Sheets once the workflow is approved

Once an application is approved in systems like Garoon or Jobcan Expense Management & Workflow, the content is automatically added to Google Sheets.

‍

Read documents stored in cloud storage with OCR and add them to Google Sheets

When files are uploaded to Google Drive, Dropbox, etc., the content is read using OCR functionality and automatically added to Google Sheets.

Register the content received by email into Google Sheets

Automatically register the content received in Gmail or Outlook into Google Sheets.

Benefits of Integrating Asana with Google Sheets

Project Management and Data Integration

‍By automatically syncing Asana tasks and projects with Google Sheets, centralized data management becomes possible.
You can easily grasp the overall project status by checking task progress and assignees in Google Sheets.
Additionally, centralizing data allows you to check the status of each team member in real-time, enabling speedy decision-making.‍

Efficient Data Analysis and Report Creation

Utilize Google Sheets' strong data analysis capabilities to easily analyze project progress and task completion rates on Asana.
By automatically generating reports, you can save the hassle of regular reporting tasks. (No more wondering which graph to use, etc.)
Visualizing data makes it easier to explain during presentations and meetings. (Doing this yourself can be tough)

‍Reducing Manual Input Effort

‍By eliminating the need to manually input Asana data into Google Sheets, you can allocate time and effort to other tasks.
Automatic data syncing reduces manual input errors and increases data accuracy.‍

Examples of Business Automation Possible with Asana and Google Sheets Integration

Task Progress Management

‍Automatically reflect Asana task statuses in Google Sheets to check progress in real-time.
Create a dashboard in Google Sheets to get an overview of task progress at a glance.
You can obtain a list of overdue tasks for specific projects, set automatic alerts for delayed tasks, and notify the responsible person. You can also set the notification app to the one you usually use.

‍Streamlining Report Creation

‍Automatically generate regular project reports and share them with team members and stakeholders.
When data is added or updated in Google Sheets, it is used to add or update Asana tasks, and reports on the Asana side are also updated.

‍Resource Management and Allocation‍

Centrally manage team members' workload in Google Sheets to optimize resource allocation.
This allows for automatic calculation of resource allocation for each task, aiming for workload distribution. (Others can also see who is handling how many tasks)
You can analyze whether tasks are taking more time than necessary, if there are more staff than needed, or if the budget is being exceeded.

Conclusion

By integrating Asana with Google Sheets, project management and data analysis are centralized, allowing for efficient business operations.
Not only does it automate the previously time-consuming task progress management and report creation, but it also facilitates smooth operations in various tasks such as resource management and allocation.
Furthermore, by eliminating manual input effort and errors, and improving data accuracy, you can create time to focus on important tasks.
Why not utilize the integration of Asana and Google Sheets to streamline your project management?
Yoom supports you in this endeavor!