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Google Sheets is an incredibly useful tool for sharing information and managing data.
However, constantly pulling data from multiple apps and manually updating your spreadsheets can quickly become tedious.
Think about it: some people still copy and paste inquiry details from web forms, customer data from CRM tools, and reports from chat apps directly into their spreadsheets, every single time.
This kind of manual work is not only time-consuming but also prone to human error, like copy-paste mistakes or missed updates.
Now imagine automating all those updates. You’d save time, reduce mistakes, and have immediate access to the latest data, helping you make faster, smarter decisions.
The best part?
You don’t need to know how to code.
With Yoom, a no-code automation platform, you can easily build workflows that automatically update your Google Sheets using data from other applications.
Yoom offers pre-built templates for workflows that automatically update Google Sheets based on triggers from various apps.
Want to try it now? Just click the banner below to get started with one of our ready-made automation flows.
You can automate updates to Google Sheets from a wide variety of applications. Whether you’re collecting form responses, updating a CRM or database, or tracking posts in a chat app, automation can save time and eliminate manual work.
Below, we’ll explore real-world examples to help you find a template that fits your business needs, so you can start automating right away.
When someone submits a response through a form (like Google Forms or Jotform), their answers can be automatically added to a specific row in your Google Sheet. This removes the need for manual data entry in tasks like handling inquiries or compiling survey results, and ensures that your sheet always reflects the most up-to-date information.
If you’re using tools like Salesforce or Notion, any updates made there can be automatically reflected in your Google Sheet.
This keeps your data consistent across platforms, allowing you to easily access current customer details or project statuses, all from within Google Sheets.
Automating this process also helps you avoid the hassle of duplicate data entry and reduces the risk of synchronization errors.
You can also trigger updates in Google Sheets based on activity in chat apps like Slack or Discord. For example, when a message containing certain keywords is posted, or when a post appears in a specific channel, relevant data can be added to your spreadsheet.
This is especially useful for automating tasks like daily report tracking, incident management, or collecting feedback shared in team chats.
Let’s walk through a common scenario—automatically updating a Google Sheet when a Google Form is submitted. We’ll use Yoom, a no-code automation tool, to create this flow.
This automation will free you from the repetitive task of manually transferring form responses, so you can put the data to use immediately.
Don’t have a Yoom account yet? You can sign up using this registration form.
[What is Yoom]
Before you begin, make sure you’ve already created both your Google Form and Google Sheet that will be used in the automation template.
In this example, we’ve prepared:
Important: Create these tools before starting the integration. Connecting them after may lead to setup issues.
Go to the My Apps screen in Yoom and click the “+ Add” button.
Use the search bar to find Google Forms and Google Sheets.
Log into your Google account when prompted.
Click "Continue".
Your apps are now successfully integrated with Yoom!
Let’s set up your automation!
Yoom provides a ready-to-use template for this flow. Here’s how to get started:
Click the “Try it” button on the banner below.
Once the template is copied to your Yoom dashboard, click OK to begin customization.
We’ll now configure the trigger: “When a response is submitted to the form.”
Pre-Configured Settings
On the next screen, most settings will already be pre-filled.
Just confirm that the correct Google account, the one linked to your Google Form, is selected, then click Next.
Set the Trigger Interval
Choose how often the system checks for new form submissions:
Note: The minimum available interval depends on your Yoom plan.
For best performance, use the shortest interval your plan allows.
Add the Form ID
For more help, check the on-screen annotations.
Confirm Retrieved Values
If the test is successful, you’ll see a list of retrieved values.
To specify what content you want to pull from the form (like task names or details):
Click “Add values to retrieve” (you’ll find it in the red-highlighted section of the screen).
Select the form fields you want to capture.
Check here to retrieve the responses.
Once confirmed, save the retrieved values.
You're now ready to move on to the next step in your automation flow!
Now, let’s configure the “Update records” action for your Google Sheets integration.
Pre-Configured Settings
Some fields will already be pre-filled.
First, verify that the correct Google account is selected, the same one linked to your spreadsheet.
Connect to Your Spreadsheet
Click inside the spreadsheet field and choose the appropriate Spreadsheet ID from the available list.
Next, select the sheet tab name where you want the updates to occur.
Specify the data range to be used, for example, "A1:E5".
For help with setting the correct range, refer to the “Range settings for database operations” section in the help documentation.
Once done, click Next to continue.
Define Update Conditions
On the next page, set the condition that tells Yoom which row to update.
In this example, you’ll update the row where the task name submitted in the form matches the task name listed in the spreadsheet.
Follow the on-screen example to configure this matching condition.
Set the Updated Values
Now, configure the fields you want to update in the selected row, for example:
Use the corresponding answers from the Google Form to populate these fields.
Fields you leave blank will remain unchanged. So if you don’t want to update the Task Name or Deadline, you can leave those fields empty.
Test and Save
Once everything is configured:
You're now ready to move on to the final step, activating your flow!
The final step is to turn on the flowbot to complete your setup.
Once enabled, try submitting a test response through your Google Form and check whether the corresponding data in your Google Sheet updates automatically.
Google Sheets isn’t just for storing data, it can also act as a trigger to launch other automated workflows based on the data it contains.
Here are additional automation templates that integrate with Google Sheets.
In this article, we explored how to automatically update data in Google Sheets, no programming required, by using ready-made automation templates.
As you've seen, it’s possible to automate the transfer and updating of data in Google Sheets using triggers from various apps. This not only saves time and reduces human error, but also ensures that your spreadsheets always reflect the most current information, empowering faster and more informed decision-making.
<span class="mark-yellow">With tools like Yoom, anyone can build powerful automations without needing technical expertise. </span>
Yoom also provides a wide range of pre-built templates, including those for Google Sheets integrations, so you can start automating right away.
If you’re spending too much time on repetitive data updates, now is the perfect time to explore business automation.
Best of all, Yoom offers a free plan, so there's no risk in giving it a try.
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