How to integrate Asana with Slack to automatically notify Slack of overdue tasks in Asana

Then, when it shows that a copy of the template has been made, click "OK".

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Step 2: Set the Schedule Trigger

Next, let's set up the Flowbot.
Please click "At 9 AM every day".

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1. Specify Execution Time

・Check the days of the week you want to be notified.
・Enter the time you want to start the Flowbot.
・Once entered, save it.

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Step 3: Set Asana Action

Next, click "Get a list of tasks overdue in a specific section" to proceed with the setup.

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1. Select Linked Account and Action

・The title can be changed.
・Check the account information linked with Asana.
・Select the action "Get a list of tasks overdue in a specific section".
・Once set, click "Next".

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2. API Connection Settings

・Select the Workspace ID from the options.
・Set the Project ID and Section ID.
・Enter the due date from the date field as shown in the attached image.
・Once set, run the test.

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・If the test is successful and the output is obtained, save it.

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Step 3: Set Slack Action

Next, click "Send a message to the channel" to complete the setup!

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1. Select Linked Account and Action

・The title can be changed.
・Check the account information linked with Slack.
・Select the action "Send a message to the channel".
・Once entered, click "Next".

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2. API Connection Settings

・Select the channel ID to post from the options.
→The Yoom app must be added to the destination channel. For more details, please check here.
・For the message, select from Asana's output as shown in the attached image, and enter the message.
→You can also add a mention by writing <@memberID>. Please check here.
・Once set, click test, and if the message is sent to Slack, save it.

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When you click save, a message will appear indicating that the setup is complete, so click "Turn on Trigger".

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This completes the setup of the Flowbot!

Other automation examples using Asana and Slack

In addition to the flows introduced here, you can use the APIs of Asana and Slack to automate various tasks.
All of them can be used with simple settings, so if you find any that interest you, please give them a try!

Other automation examples using Asana and Slack

You can notify Slack when a task is added to a specific section in Asana, or add a task to Asana and notify when sales negotiation information is registered.
You can also create a project in Asana based on the content of a Slack post.

Examples of automation using Asana

Update information when a task is updated in Asana

This is a flow bot that updates information in a database tool when a task is updated in Asana.
This reduces the need to switch between tools, which reduces the workload.

Notify when a new task is created in Asana

Task information can be seamlessly shared across the team, improving project transparency.

Create projects in Asana based on the content of posts

You can create projects in Asana based on chat actions or the content of received emails, which will increase your work efficiency.

Example of automation using Slack

Store and save files sent via Slack

By reducing the effort of manually saving files, you may be able to reduce human errors such as forgetting to save or naming files incorrectly.

Notify Slack when a task is updated

Task updates are notified immediately in Slack, so the whole team can quickly stay up to date on the latest information.

When you receive an email, AI will sort the importance and notify you on Slack

This will reduce the amount of checking and sorting that occurs every time you receive an email, allowing you to work more efficiently.

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Benefits and Examples of Integrating Asana and Slack

Benefit 1: Reduce Task Overlook

By integrating Asana and Slack, you can automatically notify overdue tasks, which is expected to prevent task overlook.
For example, suppose a sales representative forgot a task to create a contract.
By receiving notifications of overdue tasks in the chat tool you always use, you can respond at a timing with a lower risk of loss.
Furthermore, managers and other administrators can check task progress on Slack, reducing the effort of follow-up.
The entire team can easily check task status and take immediate action, leading to improved work efficiency.

Benefit 2: Easily Reconfirm Task Priorities

You can check overdue tasks on the Slack you always use, allowing you to schedule while confirming priorities.
For example, suppose you are progressing multiple projects and have many tasks to handle.
You can prioritize overdue tasks that were buried among other tasks.
This is expected to prevent overlooking important tasks and smoothly proceed with daily work.

Benefit 3: Prevent Project Delays

Overdue tasks pose a risk of delaying project progress.
Especially for important tasks, it may hinder project operations.
For example, suppose the new graduate recruitment team forgot to notify the next interview schedule.
If you can confirm task overlook early, you can take immediate measures, which is expected to ensure smooth business progress.
This allows for stable project progress and improved work productivity.

We introduced three benefits of integrating Asana and Slack.
Next, we will explain about Yoom.

Summary

By linking Asana and Slack, you can prevent missed tasks, prioritize work, and proceed efficiently.
It also reduces the risk of project delays due to missed tasks.
Even if a task is overdue, you can respond quickly, so losses due to overdue deadlines may be minimized.

In addition, by using Yoom, you can link apps and create flow bots even if you don't have programming knowledge.
Even beginners can easily automate clerical work, so I think you can try it out without hesitation.

Why not take this opportunity to use Yoom to integrate Asana and Slack to streamline your task management?