It's important to quickly notice inquiries and responses submitted from Google Forms. The speed of customer service can be affected by how quickly you notice them, so overlooking them must be absolutely prevented. That's why you might think, "I wish I could get notifications on Slack, which I always use, whenever there is a response..."
The solution to this problem is integrating Google Forms with Slack's API. By utilizing the API, you can automatically send and forward data submitted from Google Forms to Slack! Once notifications start coming in, handling inquiries and other tasks should become smoother.
In this article, we will specifically introduce the automation flow that can be achieved by integrating Google Forms with Slack. If you're considering improving work efficiency, be sure to check it out!
For those who want to try it quickly
Yoom provides templates for integrating Google Forms with Slack! If you want to try it right away, click the banner below to get started!
Various Ways to Automatically Notify Slack of Google Form Data
There are several ways to automatically notify Slack of data from Google Forms. Here are a few methods for you to check out! Simply click "Try it out" on the automation example that interests you, and you can experience automatic updates from Google Forms right away. Registration takes just 30 seconds, so feel free to give it a try!
Automatically Notify Slack by Creating Responses Based on Google Form Data
When an inquiry is received, you can automatically generate a response based on the input from Google Forms and notify Slack of its content. This speeds up the initial response to inquiries and enables quick information sharing within the team. It is recommended for those who want to streamline inquiry responses or advance the automation of customer support operations.
If there is an inquiry through Google Forms, create a response with Dify and notify on Slack.
Automatically Send and Forward Google Form Data to Slack
You can automatically notify Slack of the data entered in Google Forms. This allows you to quickly share information such as inquiries and applications, preventing oversights and enabling prompt responses. It is recommended for those who want to streamline information sharing within the team or respond quickly to inquiries.
When a response is submitted via Google Forms, notify on Slack.
■Overview Isn't it a hassle to share inquiries or survey responses received via Google Forms with stakeholders each time? Manual sharing can lead to delayed handling or missed information. By leveraging this workflow, as soon as a response is submitted to Google Forms, it can automatically notify the specified Slack channel, enabling fast and reliable information sharing and improving the quality of follow-up.
■Recommended for ・Those who want to quickly share responses received via Google Forms with the team on Slack ・Those who find manual information sharing burdensome and want to prevent missed or delayed notifications ・Team leaders who want to speed up the transition to the next action based on the form response content
■Notes ・Please integrate Yoom with both Google Forms and Slack. ・You can choose a trigger run interval of 5, 10, 15, 30, or 60 minutes. ・The shortest run interval depends on your plan. ・For how to retrieve response contents when using Google Forms as a trigger, please see below. https://intercom.help/yoom/en/articles/6807133
Automatically Send and Forward Specific Google Form Data to Slack
You can automatically register specific data entered into a Google Form into other tools and automatically notify the results to Slack. For example, by automatically transcribing "inquiry details" or "employee information" entered into a Google Form and notifying the results to Slack, information sharing and response become smoother. It is ideal for teams that want to automate the entire process from input to registration and notification.
When an employee is registered through Google Forms, use RPA to register the employee information in Jobcan Attendance and notify via Slack.
Automatically Transfer Google Form Data to Other Tools and Send to Slack
You can automatically transfer data entered in Google Forms to other tools and automatically notify the results to Slack. This allows for centralized information management and quick notifications, which can help improve work efficiency and prevent missed responses. Recommended for those who want to smoothly manage applications and handle inquiries.
When an application is submitted via Google Forms, automatically transfer it to Excel and send a notification to Slack.
■Overview After receiving event applications or inquiries via Google Forms, are you manually transferring the data to Microsoft Excel and sending Slack notifications to stakeholders? This routine task not only takes time but can also lead to human errors such as transcription mistakes and missed notifications. By using this workflow, as soon as a response is submitted to Google Forms, adding data to Microsoft Excel and sending a notification to Slack will be completed automatically, resolving these issues.
■Recommended for ・Those who manually transfer Google Forms response contents to Microsoft Excel ・Those who notify relevant departments on Slack every time there is a form response ・Those who want to automate and streamline the process of handling applications and inquiries
■Notes ・Please connect each of Google Forms, Microsoft Excel, and Slack with Yoom. ・You can choose the trigger interval from 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies depending on your plan. ・For how to obtain response contents when using Google Forms as a trigger, please refer to the following. https://intercom.help/yoom/en/articles/6807133 ・Microsoft 365 (formerly Office 365) has consumer plans and general business plans (Microsoft 365 Business). If you are not subscribed to a general business plan, authentication may fail. ・For the settings of the operation to manipulate the Microsoft Excel database, please refer to the following. https://intercom.help/yoom/en/articles/9003081
■Overview Do you find it cumbersome to manually copy each application received via Google Forms into Google Sheets and then notify stakeholders on Slack? Such manual work can lead to delays and transcription errors. With this workflow, you can use a form response as the trigger to automatically copy the data to Google Sheets and send a notification to Slack, smoothly resolving these issues.
■Who we recommend this template for ・Those who manually transcribe and share applications from Google Forms ・Those who want to streamline creating applicant lists in Google Sheets ・Those who want to quickly share information with the team using Slack
■Notes ・Please connect Google Forms, Google Sheets, and Slack with Yoom. ・You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. ・The shortest trigger interval varies by plan. ・For how to obtain response contents when using Google Forms as the trigger, see the following. https://intercom.help/yoom/en/articles/6807133
Let's Create a Flow to Automatically Notify Slack of Google Form Data
Let's get started by creating a flow that integrates Google Forms with Slack! We will use Yoom to proceed with the integration of Google Forms and Slack without any coding. If you don't have a Yoom account yet, please create one using this registration form.
[What is Yoom]
This time, we will create a flow bot that notifies Slack with responses created by ChatGPT whenever there is an inquiry through Google Forms!
The creation process is broadly divided into the following steps:
Integrate Google Forms, Slack, and ChatGPT with My Apps
Copy the template
Set up triggers for Google Forms and configure actions for Slack and ChatGPT
Set the trigger to ON and complete the preparation for flow operation
Step 1: Integrate Google Forms, Slack, and ChatGPT with My App
[Preparation for ChatGPT] To register ChatGPT with My App, you need to obtain an API key. First, open the OpenAI page and create an account by clicking "SIGN UP".
1)Once logged into your Yoom account, register the app you will use next. Click "My Apps" and select "+ Add".
2)A list of apps that can be connected with Yoom will be displayed, and you can search for each app using the search box.
[For Google Forms] Once you can select Google Forms or Google Docs, log in with your Google account.
[For Slack] Once you can select Slack, choose the posting destination and click "Allow".
[For ChatGPT] Once you can select ChatGPT, use the information you copied earlier to input and then click "Add".
3)Once registration is complete, an icon will appear in My Apps. Please check if the icon of the registered app is displayed.
Step 2: Copy the Template
Now, let's proceed with the explanation using the template. 1) First, click on the "Try it" icon.
2) The following confirmation screen will appear, so click "OK".
Once displayed as below, the template has been copied.
The title and details can be edited by clicking on them. Also, the copied template is saved in My Projects, so you can open it from there as well.
Step 3: Set a trigger to activate when a form response is submitted
Click on the icons with "!" displayed on the right in order from top to bottom to set the operation. 1) First, let's click on "App Trigger: When a form response is submitted"!
2) Ensure that the action "When a form response is submitted" is selected, and click "Next".
Once entered, try entering and submitting the response form. After submission, click on Test, and it will be successful, so click "Save".
Step 4: Set an action to generate text with ChatGTP
1) Return to the flow and click on the "Integrate with app: Generate text" icon. To run an action using ChatGPT (OpenAI), you need to subscribe to OpenAI's paid API plan. Ensure your contract details are in order to make smooth payments when API usage fees occur.https://openai.com/ja-JP/api/pricing/
2) Ensure that the action "Generate text" is selected, and click "Next".
3) Enter the message content. Reflect the inquiry content from the form so that ChatGTP can generate a response to the inquiry. About Output | Yoom Help Center
Once the input is complete, click "Test". After the test is complete, click "Save".
Step 5: Set an action to send a message to Slack
1) Return to the flow and click on the "Integrate with app: Send message to channel" icon.
2) Ensure that the action "Send message to channel" is selected, and click "Next".
3) Enter the channel ID and message to post. The message can be selected and inserted from the output as before.
Once entered, click Test. After the test is complete, click "Save".
This completes the flow of [When there is an inquiry via Google Forms, create a response with ChatGPT and notify Slack].
Step 6: Test and Verify
Once the setup is complete, the following display will appear, so click "Turn on the trigger". Activate the flow bot and verify that it works correctly.
Other Automation Examples Using Google Forms and Slack
Yoom offers many other automation templates that utilize Google Forms and Slack! Be sure to look for automation examples with apps you are familiar with.
Automation Examples Using Google Forms
When a user responds to a form, data can be automatically saved to a Google Spreadsheet. Additionally, you can automatically reply to emails based on the response content, or integrate with other tools to create tasks or records! This can streamline regular surveys and application processes, preventing team response omissions.
Enter the responses from the Google Form into Excel.
■Overview Manually transcribing survey and inquiry responses collected via Google Forms into Microsoft Excel one by one can be time-consuming. Manual copy & paste can also cause input errors and missed entries. With this workflow, as soon as a response is submitted to Google Forms, its contents are automatically entered into Microsoft Excel, resolving these issues and enabling smoother data management.
■Who we recommend this template for ・Those who manually transcribe responses collected via Google Forms into Microsoft Excel ・Those who want to quickly share inquiries or application information from the form with stakeholders ・Operations staff who want to eliminate manual data entry errors and improve data accuracy
■Notes ・Connect both Google Forms and Microsoft Excel with Yoom. ・You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies by plan. ・For how to retrieve response content when using Google Forms as a trigger, please refer to the following: https://intercom.help/yoom/en/articles/6807133 ・Microsoft 365 (formerly Office 365) has consumer plans and business plans (Microsoft 365 Business). If you are not subscribed to a business plan, authentication may fail. ・For configuring the operation that manipulates the Microsoft Excel database, please refer to the following: https://intercom.help/yoom/en/articles/9003081
■Overview The "Store form attachments in Google Drive and notify on Discord" workflow reduces the effort of storing files. After storage, notifications are automatically sent, making it effective for information sharing.
■Recommended for ・Those who collect data using forms ・Those who want to manage files attached to forms quickly ・Those who want to organize files using Google Drive ・Those who share files with a team and use them efficiently ・Those who want to receive notifications about team or project progress using Discord ・Those who want to reduce manual interactions and share information quickly ・Those who want to prevent notification omissions and file oversights
■Notes ・Please link both Discord and Google Drive with Yoom.
■Overview Are you manually registering information such as inquiries or event applications acquired via Google Forms into Salesforce one by one? This work not only takes time, but it also tends to cause human errors such as copy-and-paste mistakes or missed entries. By leveraging this workflow, when a response is submitted to Google Forms, lead information will be automatically registered in Salesforce, eliminating the burden of such routine tasks and enabling prompt customer responses.
■Who we recommend this template for ・Marketing personnel who manage information collected via Google Forms in Salesforce ・Sales representatives who want to eliminate mistakes and delays caused by manual data entry ・Those who want to automate repetitive data-transfer tasks and focus on more core work
■Notes ・Please connect Yoom with both Google Forms and Salesforce. ・Salesforce is available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the configured flowbot operations and Data Connect will result in errors, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use apps that are otherwise restricted. ・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies by plan. ・For how to retrieve the response content when using Google Forms as a trigger, please refer to the following: https://intercom.help/yoom/en/articles/6807133
When a message is posted in a specific channel, you can automatically mention the person in charge or record the content in Trello or Google Sheets. Additionally, it's possible to send automatic notifications to Slack triggered by form responses or events in external services!
When a new lead is registered in Salesforce, notify Slack.
■Overview The "Notify Slack when an event is created in Google Calendar" flow is a business workflow that streamlines schedule management and team communication.
■Recommended for ・Teams that use Google Calendar and Slack on a daily basis ・Business professionals who want to automate schedule sharing and notifications ・Managers and team leaders who want to improve the efficiency of information sharing ・Anyone spending time on manual notification tasks
■Notes ・Please connect Yoom with both Google Calendar and Slack. ・You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies by plan.
Overview Are you manually sending notifications to Slack every time you update information managed in Google Sheets? Such routine reporting tasks not only require effort but can also lead to errors such as delayed or missed notifications. By using this workflow, you can use row additions in Google Sheets as a trigger to automatically send a message to a specified Slack channel, streamlining information sharing.
Who this template is recommended for - Those who report each update made in Google Sheets to their team on Slack - Those who want to prevent human errors such as notification time lags and missed reports caused by manual work - Those who want to automate information-sharing processes within a team or department and improve operational efficiency
Notes - Please connect Yoom with both Google Sheets and Slack. - For the trigger, you can choose a run interval of 5, 10, 15, 30, or 60 minutes. - Please note that the minimum run interval varies by plan.
By integrating Google Forms data with Slack, you can quickly become aware of new inquiries and survey responses, potentially improving customer response speed. Additionally, sending and forwarding data to the communication tools you regularly use increases the likelihood of preventing data from being overlooked!
The key point of this integration is that it can be achieved without any programming knowledge! With Yoom, you can easily automate Google Forms and Slack. It's easy to implement even for beginners, so register with Yoom now and start implementing automation!
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
While exploring ways to improve operational efficiency in a small to medium-sized enterprise in a region with limited human resources, we discovered Yoom. I was amazed at how much efficiency could be achieved by implementing Yoom, something I had casually wished for. Even without any knowledge or experience in systems or programming, our operations have significantly transformed, and I am writing to share this experience with many others who might feel the same way.
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