How to Automatically Notify Slack When Inventory in Google Sheets is Low

First, click "Edit" at the top right of the Flowbot.

Step 2: Set Schedule Trigger

Click "Start at 8:00 AM every Monday" at the top.
Here, you will set the start date and time for the Flowbot!
Schedule Trigger Title: Enter the actual date and time you want to start.
Schedule Settings: You can choose from date settings, day of the week settings, or Cron settings.
Note: With Cron settings, you can finely adjust the execution frequency. Please refer to here for how to write Cron.
Once set, please save.

‍Step 3:Retrieve Records One by One in Google Sheets

Next, click "Retrieve Records One by One".
It's okay not to change the title and execution action.
Since you need to link with Google Sheets, press Add Linked Account and select the account to link.

Set up the database link as shown in the image below.
Note: Please refer to here for the Google Sheets for product management. Please arrange and use as needed.
Note: Please see here for how to set the table range.

Click Next and select the conditions for the records you want to retrieve.

As shown in the image above, set the condition you want to order items.
Test as is, and if successful, please save.

‍Step 4: Stop Flowbot if No Target Products

Next, click "Stop Flowbot if No Target Products".

As shown in the image above, set each condition, and click "Save" .
Explanation: By setting it as above, you can configure it so that the Flowbot will not start if the target product is "0".

‍Step 5: Send Message to Channel

Finally, click "Send Message to Channel".

It's okay not to change the title and execution action.
Since you need to link with Slack, press Add Linked Account and link.
Also, since Slack is an external app, you need to link it with Yoom.
Please link according to how to register Slack My Apps.
After completing the setup, click Next.

Channel ID to Post: Please select from the candidates.
Message: By default, the stock order text is entered as shown in the image above, so please arrange and use as needed.
Note: If you click on tags such as "Product Name" or "Stock Quantity" from the output, {{Product Name}}{{Stock Quantity}} will be entered in the message.
When you actually send a message, the words in these brackets will be automatically quoted from the information in Google Sheets.
After setting, test and if successful, please save.

Finally, please turn on the trigger button.

This completes the Flowbot that "manages stock quantities in Google Sheets and automatically notifies Slack when there is a shortage"!

Other Automation Examples Using Google Sheets and Slack

In addition to the integrations introduced today, various automations can be achieved by utilizing the APIs of Google Sheets and Slack.

If you find something interesting, please give it a try!

Automation Examples Integrating Google Sheets and Slack

You can set up notifications in Slack when a row is added in Google Sheets, or retrieve records from Google Sheets that match today's date and notify Slack daily.
Additionally, it's possible to integrate content posted on Slack into Google Sheets.

Automation Example Using Google Sheets

Add a Row in Google Sheets and Also Add to Database

Automatically register in Notion, Airtable, etc., when a row is added in Google Sheets.

Create a folder in cloud storage when a row is added in Google Sheets

Automatically create a folder in Google Drive, OneDrive, etc., when a row is added in Google Sheets.

Register survey results received by email into Google Sheets

Automatically register survey results received via Gmail or Outlook into Google Sheets.

Examples of Automation Using Slack

Notify Slack of Form Submissions

Automatically notify Slack of responses submitted through Google Forms or HubSpot forms.

Notify Slack when a task is completed in the project management app

Automatically notify Slack when a task is completed in apps like Asana or Trello.

Post a summary of the meeting content to Slack after the web conference ends

After a web conference on Google Meet or Zoom ends, transcribe the content, summarize it, and automatically notify Slack.

Benefits and Automation Examples of Integrating Google Sheets with Slack

We introduce the benefits and automation examples of integrating Google Sheets with Slack.

Benefit 1: Simplified Inventory Management!

By integrating Google Sheets with Slack, you can streamline inventory management. When inventory falls below a certain number, Slack can automatically notify you, enabling smooth inventory management and allowing you to respond quickly without running out of stock.

●Automation example for companies managing product inventory with Google Sheets‍

By creating a flow that automatically sends notifications to Slack when product inventory falls below a set number, you can eliminate oversight by the person in charge and place additional orders before running out of stock. This can help prevent complaints and loss of sales opportunities due to stockouts, leading to increased customer satisfaction.

Benefit 2: Efficient Communication!

When inventory status information is added to Google Sheets, it can also automatically notify any Slack channel, ensuring everyone is smoothly informed with the same information, thereby improving team communication efficiency.

● Automation example for companies with multiple stores managing inventory status centrally‍

When inventory information is added to Google Sheets, it can automatically be shared with any Slack channel. This allows you to understand the situation of each store, facilitating smooth information transmission between stores and preventing inventory excess or shortage.

Benefit 3: Significant Reduction in Manual Work!

As mentioned above, by automating inventory status checks and notification tasks, you can significantly reduce manual work. You can use the time previously spent on inventory management for other important tasks!

●Automation example for IT departments maintaining and operating inventory management systems‍

By integrating Google Sheets with Slack, you can automate inventory status checks and notification tasks. This can lead to a reduction in a lot of manual work for IT department personnel, improving overall work efficiency.

Conclusion

This time, we introduced a flow using Yoom to integrate Google Sheets with Slack, allowing you to "manage inventory numbers in Google Sheets and automatically notify Slack when there is a shortage."
By utilizing this flow, you can automatically perform everything from checking inventory numbers to notifying Slack, preventing any oversight in checking inventory numbers. Additionally, you can ensure reliable inventory management, preventing order omissions, which is very convenient!
As you can see from this article, integrating apps can be easily achieved by anyone using Yoom.
Start with a two-week free trial and try integrating Google Sheets with Slack!