Integrating Chatwork with AKASHI: How to Record Time in AKASHI When a Specific Message is Posted in Chatwork

Step 1: Connect Chatwork and AKASHI with My Apps

To connect Chatwork and AKASHI to Yoom, let's register them as My Apps.
By registering My Apps first, you can set up automation smoothly.

First, let's register Chatwork as a My App.
Start by accessing the My Apps menu on the left side of the Yoom screen, and click the "New Connection" button on the right side of the screen.

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Enter "Chatwork" in the search box, and its icon will appear, so click on it.
When you click, a screen like the one below will be displayed, so log in.

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Then, select "Allow" on the screen below to complete the Chatwork My App registration.
Similarly, try registering AKASHI.

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To register AKASHI, you need to obtain an "Access Token".
First, open the AKASHI page, select "My Page" on the left side of the screen, click "API Token", and finally click "Add API Token" at the top right of the screen.
This completes the acquisition of the "API Token".

Next, return to the Yoom screen and click the "New Connection" button.
Enter "AKASHI" in the search box, and its icon will appear, so click on it.

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On the screen below, enter any "Account Name" you like, and for "Access Token", enter the "API Token" obtained above.
This completes the registration of AKASHI.

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Step 2: Copy the Template

Once My Apps are registered, the next step is to copy the template.
Click the "Try it" button displayed to the right of the bar that says "When a specific message is posted in Chatwork, record it in AKASHI" below.

When you click, the following screen will appear. This completes the template copy.
If it does not appear, you may not be able to log in to Yoom.

If you haven't used Yoom yet, please register for free from here.
If you are already using Yoom, please log in.

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Step 3: Set Chatwork Trigger

Next, set up the Chatwork trigger.
Click on the tab labeled "Chatwork Icon" in the image below.

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On the first screen that appears, there is nothing special to do.
Check the contents and click "Next".

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On the next screen, enter the "Trigger Interval" and "Room ID".

‍"Trigger Interval" can be selected at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
Please note that the shortest trigger interval varies depending on the plan.

Regarding the input of "Room ID", click on the field and a tab like the image below will appear, so select the appropriate chat room.
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Next, click the blue "Test" button, and the screen below will appear.
This completes the Chatwork trigger setup.

Step 4: Set Yoom Integration

Next, set up the Yoom integration.
In advance, store information such as "Chatwork Unique ID", "AKASHI Unique ID", "API Token", "Company ID" for each member in the Yoom database as shown below.

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Next, return to the template screen in the image below.
‍Click on the item where the "Yoom Icon" is displayed.

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Next, the following screen will appear, so enter the "Database Integration".
Click on the field of each item to select the corresponding data from the Yoom database.

After entering, click "Next".

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Then, the following screen will appear, so enter the corresponding record.
This time, enter the "Chatwork Account ID" that was previously entered in the Yoom database.

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Next, click on the field on the right side of the image below and enter the corresponding output on Chatwork.
Here, I entered the "Sender" from the output.

Then, click the blue "Test" button, and after the test is complete, click "Save".
This completes the Yoom integration setup.

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Step 5: Set AKASHI Integration

Finally, perform the "AKASHI Integration Setup".
First, click on the item where the "AKASHI Icon" is displayed on the screen below.

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On the first screen that appears, there is nothing special to do.
Check the contents and click "Next".

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On the next screen, enter the "API Token" and "Company ID".

"API Token" will display the screen below when you click on the field, so select the appropriate one from the Yoom output.
Similarly, enter the "Company ID" from the Yoom output.

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"Stamp Type" can be selected as desired.‍
※"Stamp Date" and "Time" can be left blank, as the process will use the current date and time as the stamp time if left blank.

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Finally, click the blue "Test" button, and when "Test Complete" is displayed, click "Save" to complete the task.
Then, the image below will be displayed, so turn Trigger ON to complete all tasks.

Examples of Automation Using Chatwork and AKASHI

There are many other examples of automation using Chatwork and AKASHI on Yoom, so let me introduce a few.

1. Template for Detecting Missed Clock-ins from the Previous Day in AKASHI and Notifying via Chatwork

At a specified time, you can check for any missed clock-ins in AKASHI and send notifications to Chatwork if any are detected. This eliminates the need for manual checks for missed clock-ins, allowing for more efficient attendance management.

2. Template for Clocking in AKASHI When a Specific Message is Posted on Slack

By implementing a flow that clocks in AKASHI when a specific message is posted on Slack, there is the advantage of automating the clocking process. This eliminates the need for employees to clock in manually, thereby improving operational efficiency.

3. Notify Chatwork when a payment request is approved in Money Forward Cloud Debt Payment

By utilizing a flow that notifies Chatwork when a payment request is approved in Money Forward Cloud Debt Payment, you can immediately grasp the approval status of payment requests, allowing the person in charge to respond promptly. This is expected to improve operational efficiency.

Summary

As mentioned above, we introduced a method to automate attendance management through the integration of Chatwork and AKASHI.

Currently, many companies are adopting remote work. As a result, managing employee attendance data has become important, but reporting and managing attendance data across multiple apps can be very cumbersome.

By automating this through the integration of Chatwork and AKASHI, you can expect various benefits such as improved accuracy in attendance data management, increased operational efficiency, and prevention of human errors due to manual work. By following the steps in this article, anyone can easily achieve this automation. If you are interested, please refer to it.