How to link Chatwork and ovice to notify the content of messages posted in Chatwork in the ovice workspace

If you are using Chatwork and ovice, there might be instances where you miss checking messages. While both tools have their advantages, many people may want to prevent message omissions. Integrating Chatwork and ovice can be an effective way to prevent message omissions. Furthermore, this integration can facilitate smoother information sharing within the team and enable centralized management of message information. Here, we will introduce a method to integrate Chatwork and ovice without coding, so please take a look for reference. Recommended for: - Companies using Chatwork and ovice - Those who feel that task and progress management has become complicated with the combined use of Chatwork and ovice and want to improve efficiency - Those who want to prevent missed message checks by integrating Chatwork and ovice - Those who want to centralize internal information management by integrating Chatwork and ovice Benefits and Examples of Integrating Chatwork and ovice Benefit 1: Streamlining Information Sharing When using Chatwork and ovice, the hassle of switching between tools can lead to postponing message checks. As a result, important communications may be delayed. By integrating Chatwork and ovice, all messages will be notified in ovice, allowing for smooth information sharing. For example, when a project manager shares progress updates in Chatwork, it will also be notified in ovice, enabling related members to respond quickly. This smooth information sharing within the team can also lead to more efficient project management. Benefit 2: Preventing Message Omissions Using multiple communication tools increases the likelihood of message omissions. You may have experienced trouble due to missing important messages. Integrating Chatwork and ovice can help prevent missed message checks. For instance, even if some members primarily use ovice as their main communication tool, this integration ensures that messages sent in Chatwork are reliably notified. This can prevent troubles caused by missed message checks or communications. Benefit 3: Centralizing Internal Information Access When using multiple communication tools, it can be challenging to search for past information. However, by integrating Chatwork and ovice, internal communication information can be centrally managed in ovice. For example, even if you are unsure whether a communication was exchanged in Chatwork or ovice, you can find the notification by searching in ovice. Thus, integrating Chatwork and ovice also offers the benefit of centralized management of internal communication information. Next, we will introduce how to create a flowbot in Yoom, which allows app integration without programming, to "notify the content of messages posted in Chatwork in the ovice workspace." You can implement it by simply setting it according to the template, so please give it a try. [About Yoom]

How to Create a Chatwork and ovice Integration Flow

The flow to integrate Chatwork and ovice using Yoom progresses through the following four processes.

Register Chatwork and ovice as My Apps
Copy the template
Set up the Chatwork trigger that initiates the flow, followed by the ovice settings
Turn on the trigger button and verify the integration operation between Chatwork and ovice

Step 1: Integrate Chatwork and ovice as My Apps

First, register Chatwork and ovice as My Apps to integrate them with Yoom.

1. Select "My Apps" on the left side of the Yoom management screen and click "+New Connection".

2. On the following screen, search for Chatwork and ovice respectively and proceed to the next screen.

For Chatwork:

After logging in, click "Allow" on the screen below to complete the registration in My Apps.

For ovice:

Enter the account name, access token, and client ID, then click "Add" to complete the registration in My Apps.
※ For information on how to obtain the access token and client ID, please check here.

Step 2: Copy the Template

Next, copy the template for integrating Chatwork and ovice.

1. Open the link below.

2. Click "Try this template" to complete.

Step 3: Setting up Chatwork as a Trigger

Set up Chatwork as the trigger for the flow.
This flow will start when a message is sent to Chatwork.

1. Click "My Projects" on the Yoom management screen, then click "【Copy】Notify ovice workspace of messages posted in Chatwork".
*You can change the template title on the next screen.

2. Click "App Trigger New message posted in room...".

3. Confirm the account linked with Chatwork and click "Next".
*Other items are set by default.

4. Set the "Trigger Interval" and "Room ID", then perform a test.
*Trigger intervals of 5, 10, 15, 30, and 60 minutes are available, and the selectable times vary depending on the plan.
*The flow bot will activate once per selected interval to check for trigger actions. For immediate message reflection, a shorter interval is recommended.
*Room ID can be selected from "Candidates" displayed by clicking the frame.

5. If the test is successful, information retrieved from Chatwork will be displayed in the output.
If there are no issues, save it.

Step 4: Setting Notifications for ovice

Finally, set up notifications for messages posted in Chatwork to be sent to ovice.

1. Click "Integrate with app Send notifications to workspace members".

2. Confirm the account linked with ovice and click "Next".
*Other items are set by default.

3. Set up notifications for ovice.
*"Message Content" can be directly input as a template. To set items retrieved from Chatwork, click the frame and select from the output "When a new message is posted in the room". This allows dynamic reflection of content that changes with each message.
*"Workspace ID" can be selected from "Candidates" displayed by clicking the frame.

4. Once the necessary settings are completed, perform a test.
If the test is successful, save it.
*If the test is successful, the message set in Chatwork will be posted to ovice.

5. Once the trigger is turned ON, messages sent to the specified Chatwork room will automatically be notified to the ovice workspace.

If you have any questions about the flow introduced, please check the help page.

Other Automation Examples Using Chatwork

There are many other examples of automation using Chatwork in Yoom, so here are a few introductions.

1. Register Activity History in Salesforce When a Message is Posted in Chatwork

If you are using Chatwork for communication with customers, you can register the message content in Salesforce's activity history.
For example, meeting minutes sent in Chatwork can be automatically registered in Salesforce.

2. Read Chatwork notifications and register events in Google Calendar

When you receive schedule notifications in Chatwork, they can be automatically registered in Google Calendar.
This integration will likely reduce the burden of schedule management.

3. Notify Chatwork when a file is stored in a specific folder on Google Drive

If there is a delay in notification even after storing documents in Google Drive, information sharing cannot proceed smoothly.
By integrating with Chatwork, automatic notifications become possible, facilitating smoother information sharing.

Summary

With the integration introduced, messages sent to Chatwork can be automatically notified to ovice.
This automation not only helps prevent missed message confirmations but also facilitates smooth information sharing within the team.
Additionally, being able to centrally manage message information can reduce management burdens.
The integration of Chatwork and ovice can be achieved without coding by using Yoom, so please give it a try.