[Garoon API] Comprehensive Guide to Integration with Various Applications and Use Cases.

What You Can Do with Garoon API

By using the Garoon API, you can integrate with external application APIs after workflow approval and automatically register approval data.
This reduces manual data entry and input tasks, improving operational efficiency and data accuracy.
For example, by automatically sending approved expense data to an accounting system, you can achieve quick processing and information sharing.
Integration of workflows and automation of operations can be expected in many business areas.

Additionally, by leveraging the Garoon API to integrate with external application APIs, you can automatically reflect externally registered schedules in Garoon's calendar.
This allows for schedule sharing across multiple tools, reducing the effort of manual input and the risk of duplicate entries.
For example, by synchronizing task deadlines and meeting schedules set in a project management tool with Garoon, the entire team can efficiently check and manage a unified schedule.
Furthermore, by combining the Garoon API with a messaging tool API, you can send real-time notifications to the messaging tool when workflows or applications are approved within Garoon.
Approval information and progress can be quickly communicated to team members, enabling swift responses.
For instance, after approving expense reports or leave requests, notifications are sent via the messaging tool, allowing related departments to quickly move to the next action, ensuring smooth business operations.
By utilizing the Garoon API, you can streamline daily operations and enhance information sharing and collaboration.

How to Use Garoon API

This time, we will use a service called Yoom to utilize Garoon without coding.

[What is Yoom]

First, please access the official Yoom website and create an account.
If you have already registered, please log in.
Yoom Account Issuance Page

How to Connect Garoon with Yoom

0) Preparation
To register a Garoon My App, you need an access token.
Create a string "login name:password" using your login name and password, and Base64 encode it to use as an access token.
Please create the Base64 encoding of "login name:password" in advance.
What is Base64 Encoding | Yoom Help Center

Setting Up My App Integration

1)Once logged into your Yoom account, register the app you will use.
Click "My Apps" and select "New Connection".

2)A list of apps that can be connected with Yoom will be displayed. Search for "Garoon" from the search box at the top.

Once you select Garoon, enter the account name and the access token created during preparation and add it.

3)Once registered, an icon will appear in My Apps.
Check if the icon of the registered app is displayed.

Now you can use the Garoon API from Yoom!

Master the Garoon API Using Yoom Templates!

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Yoom offers many flowbot templates, allowing you to easily use various flowbots with just a click.

Details about flowbots are introduced in the video below.

From here, we will introduce the templates prepared for each recommended job type and actual usage scenarios.

Examples of Automation Achievable with Garoon API

Yoom allows integration with various services, and templates corresponding to each service are also available.
Utilize templates that can integrate with the services you use regularly to automate Garoon!

1. Register Upon Approval

By utilizing the Garoon API and external application APIs, you can automatically register data in external applications after workflow approval, improving operational efficiency.
This system reduces manual input of approval data and duplicate work, preventing operational errors.
Furthermore, as data is updated quickly, information sharing between related departments is expedited, allowing for smooth transitions to the next action.
For example, in the accounting department, applications approved in Garoon's workflow can be automatically registered in Microsoft Excel.
Reflecting approved expense data in Excel reduces manual work and improves operational efficiency.

2. Register in the Calendar

By combining the Garoon API with an external application's API, you can register events scheduled in an external application into Garoon's calendar.
This mechanism can reduce manual work and improve operational efficiency.
Additionally, it can prevent human errors such as registration mistakes or omissions, ensuring accurate schedule management.
For example, in the project management department, you can use the Notion API to retrieve task data and automatically reflect task information registered in Notion into Garoon's calendar using the Garoon API.
By automatically registering project deadlines and meeting tasks in Garoon's shared calendar, the entire team can easily grasp the schedule at a glance, eliminating the need for manual input and improving the accuracy and efficiency of schedule management.

3. Notify

By combining the Garoon API with a messaging tool API, you can receive notifications in the messaging tool once approval is granted in Garoon.
This automation eliminates the need to open Garoon to confirm approval completion, allowing for quick status updates and smooth transitions to the next workflow.
For example, in the General Affairs department, a notification can be automatically sent to Chatwork when approval is completed in Garoon's workflow.
This allows approved applications to be shared with the entire team in real-time, facilitating a swift transition to the next action.
For instance, after expense approval, the accounting personnel can immediately start processing, leading to improved operational efficiency.

Similarly, you can receive notifications when an event is added to the calendar.
For example, when you register a client visit or meeting, it is shared in real-time with all team members, preventing delays in information transmission.
This allows for smooth schedule adjustments and improved team collaboration.

Additionally, it is possible to retrieve and notify pending approval application data from Garoon daily.
For example, by notifying the approval pending list for vacation requests or expense reimbursements at 9 AM, the approver can respond promptly without overlooking anything.
This helps prevent stagnation in the application flow and is expected to improve operational efficiency.

Recommended for Those Who Should Use the Garoon API

・Those who use Garoon as an internal tool
・Those who want to share accurate information
・Those who want to expedite business processes
・Those who want to reduce manual tasks and improve operational efficiency

Summary

So far, we have introduced examples of utilizing the Garoon API.
By leveraging the Garoon API, significant improvements in business process efficiency can be expected.
For example, by automatically registering data into external applications after workflow approval, you can reduce the hassle of manual input and minimize errors, enabling quick data updates.
Additionally, by automatically registering schedules from external applications into Garoon's calendar or sending automatic notifications upon approval completion or new schedule registration, real-time information sharing is possible, facilitating a smooth transition to the next business process.
In this way, automation using the Garoon API can achieve faster and more efficient operations, leading to an overall increase in productivity.

Furthermore, by using Yoom, you can easily implement the Garoon API without programming knowledge.
If you regularly use Garoon, consider implementing the Garoon API.