"I missed another schedule change on Google Calendar..." "It's a hassle to check my daily schedule on Google Calendar..." Would you like to resolve these small frustrations? Missing a schedule on Google Calendar can lead to double bookings or disrupt your work.
This time, we introduce an automation that notifies Slack of schedule deletions or creations on Google Calendar. By implementing this automation, you can check your Google Calendar schedule on Slack, reducing the need to switch between systems. This article will introduce how to notify Slack of Google Calendar schedule deletions and other automations you can use! Take this opportunity to consider implementing automation!
For those who want to try it quickly
Yoom offers templates for integrating Google Calendar with Slack! If you want to try it right away, click the banner below to get started!
Notify Slack when an event is deleted in Google Calendar
■Overview The "Notify Slack when an event is deleted from Google Calendar" workflow contributes to faster information sharing. It helps prevent missing any changes by allowing immediate awareness of modified events.
■Recommended for ・Those who manage schedules using Google Calendar ・Those who want to ensure they don't miss deleted events ・Those who use Slack as a communication tool ・Those who use Slack daily and want to share schedule changes with the entire team ・Administrators who want to quickly confirm and instruct on members' schedule changes
■Notes ・Please integrate both Google Calendar and Slack with Yoom. ・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
How to Automatically Notify Slack with Google Calendar Data
There are various ways to automatically notify Slack with Google Calendar data. Here are a few methods for you to check out!
Simply click "Try it out" on the automation example you're interested in and register an account to immediately experience automatic updates from Google Calendar. Registration takes just 30 seconds, so feel free to give it a try!
Automatically Notify Slack with Google Calendar Data
You can automatically receive notifications when there are changes in your Google Calendar data. This is recommended for those who want to avoid missing any appointments.
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Automatically Notify Slack with Specific Data from Google Calendar
It notifies you of your schedule at a specified time every day. Recommended for those who share their schedule with team members.
Retrieve today's schedule from Google Calendar every day and send a notification to Slack.
■Overview ・This flow adds an event to Google Calendar and notifies Slack when a response is made to the Yoom form. ・The entire process from adding to the calendar to notification can be automated with just the form response.
■Overview The workflow 'Create an event in Google Calendar based on the received email content and notify on Slack' contributes to the efficiency of schedule management. The created event is automatically notified on Slack, making it effective for information sharing.
■Recommended for ・Those who manage schedules using Google Calendar ・Those who share schedules with a team using Google Calendar but feel there are many oversights ・Those who want to quickly reflect received email schedules into their calendar ・Those who use Slack as a communication tool ・Those who use Slack daily and want to timely grasp schedule changes or new events
■Notes ・Please link Yoom with both Google Calendar and Slack.
Let's Create a Flow to Automatically Notify Slack with Google Calendar Data
Let's get started by creating a flow that automatically notifies Slack with data from Google Calendar!
We'll be using Yoom to proceed with the setup without any coding, so if you don't have a Yoom account yet, please create one from this registration form.
[What is Yoom]
This time, we will create a flow bot that notifies Slack when an event is deleted from Google Calendar!
The creation process is broadly divided into the following steps:
Connect Google Calendar and Slack to My Apps
Copy the template
Set the trigger for Google Calendar and the action for Slack
Set the trigger to ON and complete the preparation for flow operation
Notify Slack when an event is deleted in Google Calendar
■Overview The "Notify Slack when an event is deleted from Google Calendar" workflow contributes to faster information sharing. It helps prevent missing any changes by allowing immediate awareness of modified events.
■Recommended for ・Those who manage schedules using Google Calendar ・Those who want to ensure they don't miss deleted events ・Those who use Slack as a communication tool ・Those who use Slack daily and want to share schedule changes with the entire team ・Administrators who want to quickly confirm and instruct on members' schedule changes
■Notes ・Please integrate both Google Calendar and Slack with Yoom. ・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
Connecting your app first will make the subsequent settings proceed smoothly. First, let's connect your Google Calendar with Yoom. Select My App → "+ Add" from the left side of the Yoom page.
When the app menu list is displayed, search for Google Calendar. Then, if there are no issues, click Continue on this screen.
■Overview The "Notify Slack when an event is deleted from Google Calendar" workflow contributes to faster information sharing. It helps prevent missing any changes by allowing immediate awareness of modified events.
■Recommended for ・Those who manage schedules using Google Calendar ・Those who want to ensure they don't miss deleted events ・Those who use Slack as a communication tool ・Those who use Slack daily and want to share schedule changes with the entire team ・Administrators who want to quickly confirm and instruct on members' schedule changes
■Notes ・Please integrate both Google Calendar and Slack with Yoom. ・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
As you proceed, the template will be automatically copied to your workspace, and the following screen will be displayed.
Select OK and proceed to the next step. The template will be saved in My Projects. You can change the template name if necessary. Click on My Projects on the left to display the template you just copied. Click on the ellipsis (...) on the right and select Edit.
Step 3: Set Google Calendar Trigger
Now, let's set up the app trigger. Select "When an event is deleted".
You can change the title as you like. Check the account information you just linked and proceed without changing the trigger action. Enter the required fields.
This setting determines how many minutes after a Google Calendar event is deleted the trigger will activate.
Trigger Activation Interval: The selection of activation intervals varies depending on your plan.
Calendar ID: Select your Gmail address as shown in the image.
Type: Select your preferred option from the choices. If not set, all types will be targeted.
Set the search keyword as desired. It will work even if not set.
Let's register a test event in Google Calendar and then delete it.
Return to Flowbot and test. If linked correctly, the event information will be displayed in the output at the bottom of the screen. By referencing this output during the subsequent action settings, you can achieve data integration between Google Calendar and Slack! About Output | Yoom Help Center Once you've done this, let's save it.
Step 4: Set to Send Message to Slack
Next, to set up notifications for events deleted in Google Calendar to Slack, click "Send message to the channel".
As before, check the linked account information and proceed to the next step. Set the required fields.
Channel ID to Post: Select from the candidates as shown in the image.
Message: Select from the output. ※ Items selected from the output are displayed as shown in the red frame. This indicates that the value is being referenced, allowing you to use the value obtained by the trigger as is. Items obtained from the trigger must be selected from the output.
Once the settings are complete, test and save. ※ Please note that testing will send a notification to Slack.
Let's check Slack.
The notification was successfully sent.
Step 5: Turn ON the Trigger to Complete Startup Preparation
When the following image is displayed, turn ON the trigger. With this, all settings are complete, so let's check if a notification is sent to Slack when an event is deleted in Google Calendar.
This was the method for "notifying Slack when an event is deleted in Google Calendar".
Other Automation Examples Using Google Calendar and Slack
Besides the integration introduced this time, it is possible to automate various tasks using the APIs of Google Calendar and Slack. If there is anything you are interested in, please try it out!
Convenient Automation Examples Using Google Calendar
You can notify Discord of Google Calendar event information or add it to Google Sheets. It is possible to add events to Google Calendar based on Notion data.
Create a schedule in Google Calendar based on information from Notion
■Overview The "Create a schedule in Google Calendar based on Notion information" workflow automates the task of creating schedules. You can create a schedule in Google Calendar with one click, linked to data on Notion.
■Recommended for ・Those who use Notion to organize and manage information ・Those who want to quickly grasp daily schedules ・Those who want to improve work efficiency by linking multiple tools ・Those who manage schedules using Google Calendar ・Those who find manual schedule input cumbersome ・Those who want to smoothly share information within a team
■Notes ・Please link both Notion and Google Calendar with Yoom. ・Please refer to the following for how to set triggers using the Chrome extension. https://intercom.help/yoom/en/articles/8831921
■Overview This is a flow to create an event in Google Calendar from form information and send materials or links via Gmail. It is a business workflow that facilitates smooth schedule management and information sharing in daily operations.
■Recommended for ・Those who find schedule management cumbersome Those who manage many regular events or meetings and want to manage schedules efficiently ・Those who want to utilize form functions in their business Team leaders or administrative staff who want to effectively utilize information gathered through forms and quickly share it with stakeholders ・Those who use Google Calendar and Gmail on a daily basis Companies that want to automate operations by linking tools ・Those who share materials in PDF or send links in bulk Those who aim to streamline information transmission tasks and achieve unified management of information
■Notes ・Please link Yoom with both Google Calendar and Gmail.
■Overview The "Add to Google Spreadsheet when an event is created in Google Calendar" workflow streamlines schedule management. You can manage Google Calendar information as data, making it easier to search past records.
■Recommended for ・Those who use Google Calendar for schedule management ・Those who want to understand daily schedules and manage them in a spreadsheet ・Those who want to share schedules with the team and respond quickly ・Those who want to regularly reflect Google Calendar information in a spreadsheet ・Those who find manual data entry cumbersome ・Those who want to prevent missed schedules and input errors and manage schedules efficiently
■Notes ・Please link both Google Calendar and Google Spreadsheet with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, and 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
■Overview The "Notify Discord when an event is created in Google Calendar" workflow helps with sharing events. Because a notification is sent automatically when an event is created, it is effective for information sharing across the team.
■Who we recommend this template for ・People who manage events in Google Calendar ・People who want to quickly check information about schedule changes and added events ・People who want to streamline task management and project progress ・People who use Discord as a communication tool ・People who want to immediately share Google Calendar schedules with team members ・People who find manual notification management cumbersome and are considering automation to prevent oversights
■Notes ・Please connect both Google Calendar and Discord with Yoom. ・You can choose the trigger interval from 5, 10, 15, 30, or 60 minutes. ・The minimum trigger interval varies depending on the plan, so please note.
You can notify Slack of lead additions in Salesforce or file additions in OneDrive. After a Zoom meeting, AI can transcribe the minutes and notify you with summarized data.
Notify on Slack when an issue is created on GitHub.
■Overview The "Notify Slack when a ticket reaches a specific status in Zendesk" workflow contributes to the acceleration of information dissemination. It automatically notifies important information, preventing any oversight in information awareness.
■Recommended for ・Those who use Zendesk for customer support operations ・Teams using Zendesk who often miss changes in ticket status ・Those who want to quickly grasp ticket status and efficiently proceed with support operations ・Those using Slack as a communication tool ・Those who use Slack daily and want to immediately understand the status of customer interactions ・Customer support managers who want to grasp the response status of team members at a glance
■Notes ・Please integrate both Zendesk and Slack with Yoom. ・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・Zendesk is an app available only on the Team Plan and Success Plan. For Free Plan and Mini Plan, the operations and data connections set in the flow bot will result in errors, so please be careful. ・Paid plans such as Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.
■ Overview While simple, notifying stakeholders on Slack whenever a new file is uploaded to OneDrive is an important task. However, manual notifications are time-consuming and prone to delays or missed communications. By using this workflow, it detects file uploads to a specific OneDrive folder and automatically sends a notification to Slack immediately, smoothly resolving these issues.
■ Who we recommend this template for ・Those who want to integrate OneDrive and Slack to automate notifications related to file sharing ・Those who find manual notifications burdensome and want to prevent human errors such as missed communications ・Those who want to build a rapid information-sharing structure within the team and increase productivity
■ Notes ・Please connect both OneDrive and Slack with Yoom. ・Microsoft 365 (formerly Office 365) has consumer plans and general business plans (Microsoft 365 Business). If you are not subscribed to a business plan, authentication may fail. ・Due to app specifications, the file creation date and last updated date may not be the same, which may cause branching not to work correctly. ・For triggers, you can select an activation interval of 5, 10, 15, 30, or 60 minutes. ・The minimum activation interval varies by plan. ・Branching is a feature (operation) available on the Mini plan or higher. On the Free plan, the Flowbot operations you configure will result in errors. ・Paid plans such as the Mini plan are available with a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
By enabling notifications for Google Calendar event deletions or updates in Slack, you can prevent missing important schedule updates. As introduced, integrating Google Calendar with Slack eliminates the need for manual notifications. In particular, automating notifications of Google Calendar event deletions to Slack will make it easier to keep track of daily schedule changes.
If you are considering implementing this or want to try it out, please create a free account here. It only takes 30 seconds to register, so you can quickly sign up during your work!
By reducing the hassle of notifications, sharing information within the team becomes easier, potentially preventing double bookings. Let automation handle your daily tasks and make your work easier!
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
I have gained approximately three years of experience in the financial sector since graduating. Due to the nature of the industry, there were many manual tasks, and I often thought that automating them would allow us to focus on other work. It was during this time that I discovered Yoom. As I write blogs, I am continually impressed by the convenience of Yoom. I strive to maintain a clear and understandable structure.
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