Ever feel like you’re doing double-work, like typing the same event info into Google Calendar and Notion? And wondering, “wait...which one has the latest info…?” Managing schedules across apps can get messy and confusing, especially when you're juggling multiple projects, teams, or clients.
✨ Imagine if:
New Google Calendar events automatically show up in Notion so everyone on your team can stay on the same page.
Changes or deletions in your calendar get updated in Notion automatically, ensuring that your project management tool always reflects the latest information.
This would transform how you manage time and projects, saving you time and reducing the risk of errors. Sounds good? Let’s see how Yoom can make this happen!
Meet Yoom: No-Code Automation
Yoom is a next-generation no-code automation tool that lets you connect and automate tasks between your favorite apps. Yoom makes automation accessible to everyone.
🌐 Connect with apps like Google Calendar, Notion, Slack, and more. 📖 Use automation templates - no technical setup required 📈 Boost productivity and reduce human errors
No need to go through complex setups and IT jargon, Yoom keeps things simple and visual. You can build your automation workflows with just a few clicks, saving hours of time and stress from repetitive work.
Quick and Easy in Just 30 Seconds! In this guide, you’ll learn the step-by-step process of how to use Yoom to automatically sync Google Calendar events to a Notion database.
✔️ For Those Who Want to Try It Quickly
Yoom offers a ready-made template for easy setup in connecting Google Calendar and Notion for task scheduling and updates. Click the “Try it” button to get started now!
We’ll also walk you through the step-by-step process of creating this automation flow later in this article.
When an event is registered in Google Calendar, add a record to Notion.
■Overview The 'When an event is added to Google Calendar, add a record to Notion' workflow is a mechanism to leverage schedule information for work management in Notion. When a new event is added to Google Calendar, its details are automatically reflected in a Notion database. This streamlines the linkage between schedule management and work tasks, making it easier to record activities and track progress. ■Who we recommend this template for ・Those who manage schedules using Google Calendar but find entering them into Notion time-consuming ・Those who want to centrally manage tasks and events in Notion ・Project owners who want to visualize and organize work based on schedules ・Those who want to automatically keep a daily record of events ・Teams that want to manage efficiently while preventing information omissions
■Notes ・Please connect Yoom with both Google Calendar and Notion. ・You can choose the trigger interval at 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies depending on your plan.
🙌 What You Can Do by Integrating Google Calendar & Notion
Managing your schedule and tasks can get difficult when your calendar and project details are managed on different platforms. Whether you're a project manager, team leader, or part of a remote team, everything must be synced and up to date across all tools to keep your teams aligned. By connecting Google Calendar and Notion, you can automate those tedious tasks and keep everything in sync, making team collaboration smoother.
Just click on the “Try it” button to use the ready-made templates. Set up takes only a few minutes!
Sync Changes & Deletes from Google Calendar Events to Notion
Update or delete corresponding records in Notion when events change or get canceled in Google Calendar. Recommended for those who want to keep project info accurate and up to date.
When an event is updated in Google Calendar, update Notion as well.
■ Overview The "When a schedule is updated in Google Calendar, update Notion as well" workflow reduces the burden of information update work. As the schedule and the database are updated simultaneously, it helps prevent missed updates.
■ Who we recommend this template for: ・People managing schedules with Google Calendar ・Users of Notion for resource management and task tracking ・Those who frequently change or add schedules and want to share information quickly ・People who find manual information updates tedious ・Individuals looking to streamline work by integrating multiple tools ・Teams who need to grasp the latest schedules and tasks collectively
■ Notes ・Please integrate Google Calendar and Notion with Yoom. ・The trigger activation interval can be selected at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan.
Automatically add specific events from Google Calendar to Notion based on keywords or participant details, making sure that only relevant tasks or meetings are visible to the team. Ideal for those who want to focus on what’s most important for your project.
When an event that meets specific conditions is created in Google Calendar, add it to Notion.
■Overview By using the workflow "When an event matching specific conditions is created in Google Calendar, add it to Notion", you can automatically add Google Calendar events to Notion. Manual input is no longer necessary, improving work efficiency.
■Recommended for ・Those who manage schedules using Google Calendar ・Those who manage projects and tasks using Notion ・Those who want to quickly reflect information in Notion when an event is created in the calendar ・Those who do not want to spend time on manual transcription work ・Those who want to speed up work by utilizing the integration of multiple tools ・Those who are looking for a system that can easily respond to schedule changes and new events
■Notes ・Please link both Google Calendar and Notion with Yoom. ・The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・Branching is a feature (operation) available in plans above the mini plan. In the case of the free plan, the operation of the flow bot set will result in an error, so please be careful. ・Paid plans such as the mini plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations).
Create Google Calendar Events & Notion from Form Responses
When a form is submitted, an event is automatically created in Google Calendar, and the details are synced to Notion simultaneously. This ensures that meeting schedules and task details are always up to date across platforms without any extra effort. Perfect for those looking to streamline schedule management and eliminate double entry.
Create an event in Google Calendar based on the form responses and add it to Notion.
■Overview By using the workflow "Create an event in Google Calendar based on form responses and add it to Notion", you can expect to reduce working time. The content of the form is automatically reflected in Google Calendar and Notion, allowing you to manage schedules efficiently.
■Recommended for ・Those who collect event information using forms ・Those who use Google Calendar for schedule management but find manual event addition cumbersome ・Those who use Notion for organizing information and task management ・Those who want to efficiently manage schedules by quickly registering event information in Google Calendar and simultaneously adding it to Notion ・Those who want to avoid missing or duplicating event information ・Those who want to quickly share schedules and smoothly coordinate with the team
■Notes ・Please link Yoom with both Google Calendar and Notion.
■Overview The 'When an event is added to Google Calendar, add a record to Notion' workflow is a mechanism to leverage schedule information for work management in Notion. When a new event is added to Google Calendar, its details are automatically reflected in a Notion database. This streamlines the linkage between schedule management and work tasks, making it easier to record activities and track progress. ■Who we recommend this template for ・Those who manage schedules using Google Calendar but find entering them into Notion time-consuming ・Those who want to centrally manage tasks and events in Notion ・Project owners who want to visualize and organize work based on schedules ・Those who want to automatically keep a daily record of events ・Teams that want to manage efficiently while preventing information omissions
■Notes ・Please connect Yoom with both Google Calendar and Notion. ・You can choose the trigger interval at 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies depending on your plan.
■Overview The 'When an event is added to Google Calendar, add a record to Notion' workflow is a mechanism to leverage schedule information for work management in Notion. When a new event is added to Google Calendar, its details are automatically reflected in a Notion database. This streamlines the linkage between schedule management and work tasks, making it easier to record activities and track progress. ■Who we recommend this template for ・Those who manage schedules using Google Calendar but find entering them into Notion time-consuming ・Those who want to centrally manage tasks and events in Notion ・Project owners who want to visualize and organize work based on schedules ・Those who want to automatically keep a daily record of events ・Teams that want to manage efficiently while preventing information omissions
■Notes ・Please connect Yoom with both Google Calendar and Notion. ・You can choose the trigger interval at 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies depending on your plan.
Yoom copies this template to your “My Project”. Click "OK" and give it a name to this Flowbot so it’s easy to recognize later.
Step 3: Set Up the Google Calendar Trigger
In the copied template, click on the app trigger step, "When an event is created".
Give your trigger a title (anything you like). Select your Google Calendar account, and check the default settings. If there are no issues, click “Next”.
Set your trigger interval (how often you want Yoom to check for new updates). It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. We recommend setting the trigger to the shortest activation interval available for your plan.
⚠️ Note: The trigger interval varies depending on your Yoom plan. Be sure to check your current plan’s limit.
In the Calendar ID, choose the calendar you want to sync with Notion.
Select the event type. If not set, all types will be included.
You can set a search keyword if you want to filter events by a specific word (e.g., meeting). This is optional, so you can set it if necessary. Once everything is set up, click the “Test” button.
If successful, you’ll see items displayed below the “Retrieved Values”. You’ll use these data in the following steps to map fields to Notion, so check the details are correct!
📚 Reference: For more details on retrieved values and how to set it up, see the guide here.
Step 4: Configure Notion Action
Open Notion’s action step, "Add record".
Give your action a title (anything you like). Select your Notion account, and check the default settings. If there are no issues, click “Next”.
We’ll be using a table like below. Make sure you’ve created a Notion database to add your calendar details. Once that’s ready, return to Yoom and let’s continue with the setup.
For the Database ID, click the input field. A list of available databases will appear, so select the one you want to add the event data.
Map the data from Google Calendar's corresponding fields in Notion. You can use the retrieved values from Step 3 as shown below. Once the setup is complete, run a test to ensure the data is being added correctly. If successful, a new row will appear in your Notion database with the event details.
Step 5: Activate the Flowbot
Toggle the “Trigger ON" button to activate your flow! Try adding a new event to Google Calendar and check if your Flowbot is working properly!
That’s it! Your Google Calendar is now automatically syncing with Notion!
💡 More Google Calendar + Notion Automation Ideas
Here are some ready-made automation flows you can try out. Whether you're handling tasks, meetings, or client details, these automation flows can help you stay organized and save time!
Google Calendar Automation Flows
These automations can help you keep your calendar updated and connect it with other tools like Slack, Google Sheets, and Gmail. Whether it's scheduling meetings or tracking deadlines, these templates can save you time and reduce manual entry.
Create an event in Google Calendar from the form information and send materials and links via Gmail.
■Overview This is a flow to create an event in Google Calendar from form information and send materials or links via Gmail. It is a business workflow that facilitates smooth schedule management and information sharing in daily operations.
■Recommended for ・Those who find schedule management cumbersome Those who manage many regular events or meetings and want to manage schedules efficiently ・Those who want to utilize form functions in their business Team leaders or administrative staff who want to effectively utilize information gathered through forms and quickly share it with stakeholders ・Those who use Google Calendar and Gmail on a daily basis Companies that want to automate operations by linking tools ・Those who share materials in PDF or send links in bulk Those who aim to streamline information transmission tasks and achieve unified management of information
■Notes ・Please link Yoom with both Google Calendar and Gmail.
■Overview The "Add to Google Spreadsheet when an event is created in Google Calendar" workflow streamlines schedule management. You can manage Google Calendar information as data, making it easier to search past records.
■Recommended for ・Those who use Google Calendar for schedule management ・Those who want to understand daily schedules and manage them in a spreadsheet ・Those who want to share schedules with the team and respond quickly ・Those who want to regularly reflect Google Calendar information in a spreadsheet ・Those who find manual data entry cumbersome ・Those who want to prevent missed schedules and input errors and manage schedules efficiently
■Notes ・Please link both Google Calendar and Google Spreadsheet with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, and 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
■Overview The "Notify Slack when an event is created in Google Calendar" flow is a business workflow that streamlines schedule management and team communication.
■Recommended for ・Teams that use Google Calendar and Slack on a daily basis ・Business professionals who want to automate schedule sharing and notifications ・Managers and team leaders who want to improve the efficiency of information sharing ・Anyone spending time on manual notification tasks
■Notes ・Please connect Yoom with both Google Calendar and Slack. ・You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies by plan.
■Overview Tasks such as registering events in Google Calendar and notifying stakeholders by email after accepting event applications or scheduling interviews via Google Forms can be time-consuming. Manual handling can also lead to mistakes such as missed event registrations or delayed notifications. By leveraging this workflow, you can automate the entire process from receiving a response on Google Forms to creating an event in Google Calendar and sending an email notification, thereby resolving these issues.
■Who we recommend this template for ・People who manually register application information received via Google Forms to the calendar ・Those who spend a lot of time creating and sending guidance emails to respondents and stakeholders ・Those who want to automate routine tasks such as event registration and communication to focus on their core work
■Notes ・Please connect Yoom with both Google Forms and Google Calendar. ・You can select a trigger interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies depending on the plan. ・For how to obtain response content when using Google Forms as a trigger, please refer to the following: https://intercom.help/yoom/en/articles/6807133 ・If you want to create a Google Meet event, please refer to the template below. https://lp.yoom.fun/fb-templates/294974
These automation flows can help you keep Notion updated automatically with data from other apps such as Zendesk, GitHub, Salesforce, and Zoho Mail. Perfect for teams looking to sync project management tasks, customer leads, and more.
Add lead information registered in Salesforce to Notion.
■Overview The "Add Lead Information Registered in Salesforce to Notion" workflow can automate the task of transferring information. Since manual tasks are automated, it helps avoid human errors.
■Recommended for ・Those who use Salesforce for sales activities ・Those who want to quickly reflect lead information registered in Salesforce to Notion ・Those who want to save the trouble of manually entering lead information and manage it quickly ・Those who regularly use Notion and want to promote centralized management ・Those who need to quickly share lead information with team members ・Those who want to prevent information omissions and conduct sales activities efficiently
■Notes ・Please connect both Salesforce and Notion with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・Salesforce is an app available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.
■Overview The workflow 'Add to Notion when receiving an email containing specific words in Zoho Mail' is a business workflow that automatically organizes important email information into Notion. When an email containing specified keywords is received in Zoho Mail, its content is automatically added to a page in Notion. This reduces the hassle of email management and allows for centralized organization of information. Please utilize this workflow, which is useful in business scenes aiming to improve daily work efficiency.
■Recommended for ・Those who use Zoho Mail regularly and want to efficiently manage important emails ・Users who organize information in Notion and want to automatically add email content ・Business professionals who want to advance automation and improve work efficiency ・Managers or leaders who want to smoothly share information within a team ・Administrative staff who want to extract data from emails without hassle
■Notes ・Please link both Zoho Mail and Notion with Yoom. ・The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan.
■Overview The flow "When a GitHub issue is newly created, automatically register it in the Notion database" is a business workflow that smoothens the management of development projects.
■Recommended for: - Developers who manage projects using GitHub - Project managers who want to centrally manage tasks and issues using Notion - Team leaders who are spending time on manual data entry - Those who want to easily achieve integration between GitHub and Notion - Business owners who wish to promote automation and build an efficient workflow
■Notes - Please link both GitHub and Notion with Yoom.
■Overview The "Notify Discord on Specific Status Update in Notion" workflow contributes to accelerating information sharing. Notifications arrive on Discord simultaneously with information updates on Notion, allowing immediate awareness of important information.
■Recommended For - Those using Notion for project or task management - Teams using Notion for task management who often miss important status updates - Those who want to quickly grasp task progress and efficiently advance projects - Those using Discord as a communication tool - Regular Discord users who want to quickly check task status updates
■Cautions - Connect both Notion and Discord with Yoom. - Trigger intervals can be set to 5, 10, 15, 30, or 60 minutes. - Note that the shortest trigger interval varies by plan. - Branching is a feature (operation) available in Mini plans and above. In the free plan, operations set in the flow bot will result in errors, so please be careful. - Paid plans like the Mini plan offer a two-week free trial during which restricted apps and features (operations) can be used.
Now you know how to integrate Google Calendar and Notion with no code. This integration will help you:
Share schedules instantly across different platforms
Organize tasks and events automatically
Improve team visibility and collaboration
With this automation, you can create a streamlined, efficient workflow that saves time and enhances productivity. Plus, Yoom offers many ready-made automation templates connecting with your favorite apps and tools.
Ready to simplify your workflow? Sign up for Yoom and try it today!
I have previously gained experience in sales and sales administration within the human resources industry. Based on my past experience, I have realized that the challenges faced by various companies can be alleviated through "automation of operations." Through Yoom, I will continue to share information daily to help address your concerns as much as possible.
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