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Ever feel like you’re doing double-work, like typing the same event info into Google Calendar and Notion? And wondering, “wait...which one has the latest info…?” Managing schedules across apps can get messy and confusing, especially when you're juggling multiple projects, teams, or clients.
✨ Imagine if:
This would transform how you manage time and projects, saving you time and reducing the risk of errors.
Sounds good? Let’s see how Yoom can make this happen!
Yoom is a next-generation no-code automation tool that lets you connect and automate tasks between your favorite apps. Yoom makes automation accessible to everyone.
🌐 Connect with apps like Google Calendar, Notion, Slack, and more.
📖 Use automation templates - no technical setup required
📈 Boost productivity and reduce human errors
No need to go through complex setups and IT jargon, Yoom keeps things simple and visual. You can build your automation workflows with just a few clicks, saving hours of time and stress from repetitive work.
Quick and Easy in Just 30 Seconds!
In this guide, you’ll learn the step-by-step process of how to use Yoom to automatically sync Google Calendar events to a Notion database.
Yoom offers a ready-made template for easy setup in connecting Google Calendar and Notion for task scheduling and updates. Click the “Try it” button to get started now!
We’ll also walk you through the step-by-step process of creating this automation flow later in this article.
■Overview
The "Add a record to Notion when an event is registered in Google Calendar" workflow is a system designed to utilize schedule information for business management in Notion.
When a new event is added to Google Calendar, its details are automatically reflected in the Notion database.
This facilitates smooth management of schedules and business tasks, making it easier to record work and track progress.
■Recommended for
■Benefits of using this template
Managing your schedule and tasks can get difficult when your calendar and project details are managed on different platforms. Whether you're a project manager, team leader, or part of a remote team, everything must be synced and up to date across all tools to keep your teams aligned. By connecting Google Calendar and Notion, you can automate those tedious tasks and keep everything in sync, making team collaboration smoother.
Just click on the “Try it” button to use the ready-made templates. Set up takes only a few minutes!
Update or delete corresponding records in Notion when events change or get canceled in Google Calendar.
Recommended for those who want to keep project info accurate and up to date.
■Overview
The workflow "Update Notion when an event is updated in Google Calendar" reduces the burden of information updating tasks.
As the database is automatically updated simultaneously with the event update, it also helps prevent missed updates.
■Recommended for
■Benefits of using this template
By integrating Google Calendar and Notion, you can smoothly reflect schedule changes.
This allows for quick responses to information updates, strengthening the team's overall cooperation.
Especially in a busy business environment, it is important for everyone to be aware of the latest information and respond appropriately.
Utilizing this flow can save time and effort, and is expected to improve work efficiency.
Additionally, it frees you from the complexity of using multiple tools, achieving consistent information management.
Automatically add specific events from Google Calendar to Notion based on keywords or participant details, making sure that only relevant tasks or meetings are visible to the team.
Ideal for those who want to focus on what’s most important for your project.
■Overview
By using the workflow "Add events to Notion when specific conditions are met in Google Calendar," you can automatically add Google Calendar events to Notion.
This eliminates the need for manual input, improving work efficiency.
■Recommended for
■Benefits of using this template
By integrating Google Calendar and Notion, you can smoothly manage your schedule.
This allows information to be automatically added to Notion when events that meet specific conditions are created in Google Calendar, eliminating the need for manual input.
By utilizing this flow, you can quickly check and respond to information.
Reducing the effort required for schedule management allows you to focus more time on other important tasks.
Furthermore, centralized information management prevents data omissions and improves work efficiency.
You will be able to respond quickly in any situation.
When a form is submitted, an event is automatically created in Google Calendar, and the details are synced to Notion simultaneously. This ensures that meeting schedules and task details are always up to date across platforms without any extra effort.
Perfect for those looking to streamline schedule management and eliminate double entry.
■Overview
By using the workflow "Create an event in Google Calendar based on form responses and add it to Notion," you can expect to reduce your working time.
The content of the form is automatically reflected in Google Calendar and Notion, allowing you to manage your schedule efficiently.
■Recommended for
■Benefits of using this template
Here are the benefits of the flow that automatically creates events in Google Calendar based on form responses and adds them to Notion.
Firstly, this flow allows the information entered in the form to be quickly reflected in Google Calendar, making schedule management very smooth.
This makes it easier to adjust schedules and increases the time available for other tasks.
Additionally, since the information is also added to Notion at once, centralized information management becomes possible.
This eliminates the hassle of transferring information between multiple platforms, improving work efficiency.
Furthermore, reducing unnecessary input tasks enhances data accuracy.
Let’s walk through how to automatically add an item to a Notion database when a new event is registered in Google Calendar!
⏱️ Setup time: 5 minutes
🔧 What You’ll Need
If you don’t have a Yoom account yet, register now from the registration form!
■Overview
The "Add a record to Notion when an event is registered in Google Calendar" workflow is a system designed to utilize schedule information for business management in Notion.
When a new event is added to Google Calendar, its details are automatically reflected in the Notion database.
This facilitates smooth management of schedules and business tasks, making it easier to record work and track progress.
■Recommended for
■Benefits of using this template
1. Add Google Calendar
Go to My Apps in Yoom and click the "+ Add" button.
Select Google Calendar.
Click "Sign in with Google".
Grant Yoom the necessary access to your Google calendar.
2. Add Notion
Similarly, click the "+ Add" button and select Notion.
Log in with your Notion account.
When the following screen appears, click "Select a Page".
Select the page(s) to grant access to the database where you want to add events.
Click "Allowing Access".
Once both apps are connected, you’ll see them listed under “My Apps”.
Now, you’re ready for automation :)
Click the 'Try it' button to copy the pre-built Flowbot into your project.
■Overview
The "Add a record to Notion when an event is registered in Google Calendar" workflow is a system designed to utilize schedule information for business management in Notion.
When a new event is added to Google Calendar, its details are automatically reflected in the Notion database.
This facilitates smooth management of schedules and business tasks, making it easier to record work and track progress.
■Recommended for
■Benefits of using this template
Yoom copies this template to your “My Project”.
Click "OK" and give it a name to this Flowbot so it’s easy to recognize later.
In the copied template, click on the app trigger step, "When an event is created".
Give your trigger a title (anything you like).
Select your Google Calendar account, and check the default settings.
If there are no issues, click “Next”.
Set your trigger interval (how often you want Yoom to check for new updates).
It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
We recommend setting the trigger to the shortest activation interval available for your plan.
⚠️ Note:
The trigger interval varies depending on your Yoom plan. Be sure to check your current plan’s limit.
In the Calendar ID, choose the calendar you want to sync with Notion.
Select the event type. If not set, all types will be included.
You can set a search keyword if you want to filter events by a specific word (e.g., meeting).
This is optional, so you can set it if necessary.
Once everything is set up, click the “Test” button.
If successful, you’ll see items displayed below the “Retrieved Values”.
You’ll use these data in the following steps to map fields to Notion, so check the details are correct!
📚 Reference:
For more details on retrieved values and how to set it up, see the guide here.
Open Notion’s action step, "Add record".
Give your action a title (anything you like).
Select your Notion account, and check the default settings.
If there are no issues, click “Next”.
We’ll be using a table like below.
Make sure you’ve created a Notion database to add your calendar details.
Once that’s ready, return to Yoom and let’s continue with the setup.
For the Database ID, click the input field.
A list of available databases will appear, so select the one you want to add the event data.
Map the data from Google Calendar's corresponding fields in Notion.
You can use the retrieved values from Step 3 as shown below.
Once the setup is complete, run a test to ensure the data is being added correctly.
If successful, a new row will appear in your Notion database with the event details.
Toggle the “Trigger ON" button to activate your flow!
Try adding a new event to Google Calendar and check if your Flowbot is working properly!
That’s it!
Your Google Calendar is now automatically syncing with Notion!
Here are some ready-made automation flows you can try out. Whether you're handling tasks, meetings, or client details, these automation flows can help you stay organized and save time!
These automations can help you keep your calendar updated and connect it with other tools like Slack, Google Sheets, and Gmail. Whether it's scheduling meetings or tracking deadlines, these templates can save you time and reduce manual entry.
■Overview
This flow creates an event in Google Calendar from form information and sends documents or links via Gmail.
It is a business workflow that facilitates smooth schedule management and information sharing in daily operations.
■Recommended for
■Benefits of using this template
By utilizing this flow, information entered into the form is automatically added as an event in Google Calendar, and related documents or links can be sent to stakeholders via Gmail all at once. This eliminates the need for manual schedule entry and document distribution, enabling efficient business operations.
Additionally, since documents and links can be shared in bulk, it is expected to prevent information transmission errors that occur due to manual work.
By integrating tools like Google Calendar and Gmail, which are regularly used in business, it enhances the consistency and accuracy of tasks.
■Overview
This is a flow bot that registers a task's due date as an all-day event in Google Calendar when a task is added to a specific section in Asana.
When a task is added to Asana, it retrieves the assignee information and registers the event in the assignee's Google Calendar.
You can check tasks on Google Calendar without logging into Asana.
■Notes
・Please connect Yoom with both Google Calendar and Asana.
・Please be aware that the flow bot will encounter an error if the task does not have a due date.
・If a task does not include a due date, it is possible to avoid errors by setting a branch within the flow.
■Overview
The workflow "Add events created in Google Calendar to Google Sheets" streamlines schedule management.
By managing Google Calendar information as data, it becomes easier to search past records.
■Recommended for
■Benefits of using this template
By linking Google Calendar and Google Sheets, adding events becomes smoother. This supports efficient schedule management and planned business execution.
Additionally, since events are automatically added to Google Sheets, cumbersome manual input tasks are eliminated, reducing the burden.
Furthermore, being able to check multiple events at once makes information sharing among members easier, strengthening the collaboration of the entire team.
Using this system increases work efficiency and provides more time to focus on other important tasks, thereby improving productivity.
■Overview
The "Notify Slack when an event is created in Google Calendar" flow is a business workflow that streamlines schedule management and team communication.
■Who should use this template
■Benefits of using this template
■Overview
The workflow "When there is a response to a Google Form, create an event in Google Calendar and send an email" contributes to improving work efficiency by automating the tasks of creating events and sending emails.
■Recommended for
■Benefits of using this template
By linking Google Forms with Google Calendar, events are immediately added to the calendar when there is a response to the form.
This process allows for the quick reflection of schedule information, offering the advantage of improved schedule management accuracy and efficient business execution.
Since form responses are quickly reflected in the calendar, you can respond without missing important information.
Furthermore, by using the email notification feature, all team members can share the latest information, enhancing collaboration.
These automation flows can help you keep Notion updated automatically with data from other apps such as Zendesk, GitHub, Salesforce, and Zoho Mail. Perfect for teams looking to sync project management tasks, customer leads, and more.
■Overview
The workflow "Add lead information registered in Salesforce to Notion" can automate the task of transferring information.
Since tasks that are done manually are automated, it helps avoid human errors.
■Recommended for
■Benefits of using this template
By linking Salesforce and Notion, there is an advantage of being able to quickly share lead information.
This enables quick responses to leads.
By maintaining high interest in leads and conducting appropriate follow-ups, customer experience is improved, which can ultimately lead to increased sales.
Additionally, by centrally managing lead information on Notion, information sharing and collaboration among team members can be carried out smoothly.
This will likely lead to improved efficiency and effective teamwork.
■Overview
The "Add Emails Containing Specific Words from Zoho Mail to Notion" workflow is a business workflow that automatically organizes important email information into Notion. When an email containing specified keywords is received in Zoho Mail, its content is automatically added to a page in Notion. This reduces the hassle of email management and allows for centralized organization of information. This workflow is useful in business scenarios aiming to improve daily work efficiency, so please consider utilizing it.
■Recommended for
■Benefits of using this template
■Overview
The flow "Automatically register a new GitHub Issue to a Notion database" is a business workflow that streamlines the management of development projects.
■Recommended for
■Benefits of using this template
Manually entering information into Notion when a new issue arises in GitHub can be cumbersome.
Especially as projects scale, this burden increases.
By utilizing this workflow, the integration between GitHub and Notion is automated, and issue information is instantly registered in the Notion database.
You can enjoy benefits such as reduced working time, prevention of human error, and centralized data management.
As a result, project management becomes more efficient, and the overall productivity of the team is expected to improve.
■Overview
The workflow "Notify Discord when a specific status is updated in Notion" contributes to faster information sharing.
As notifications are sent to Discord simultaneously with updates on Notion, you can immediately grasp important information.
■Recommended for
■Benefits of using this template
By linking Notion and Discord, there is an advantage of quickly sharing task progress.
This allows members to respond swiftly to changes in the situation.
When a task status is updated, it is promptly notified on Discord, making team communication smoother.
Additionally, speedy sharing reduces unnecessary confirmation work, improving work efficiency.
Now you know how to integrate Google Calendar and Notion with no code. This integration will help you:
With this automation, you can create a streamlined, efficient workflow that saves time and enhances productivity. Plus, Yoom offers many ready-made automation templates connecting with your favorite apps and tools.
Ready to simplify your workflow? Sign up for Yoom and try it today!
