If you are managing tasks and schedules to be shared with your team using Google Calendar and Microsoft Excel, you end up entering the same data twice because you have to input the events added to Google Calendar into Microsoft Excel as well. Doesn't this kind of double work feel surprisingly cumbersome?
That's why I recommend automating through data integration between Google Calendar and Microsoft Excel!
By utilizing this integration, the data from Google Calendar is transferred to Microsoft Excel, so the events created in Google Calendar are automatically reflected in Microsoft Excel. This might help you shorten the flow of transcribing to another tool.
Moreover, by using the no-code tool Yoom, you can easily achieve data integration between Google Calendar and Microsoft Excel. It's a method that allows even those without programming knowledge to easily integrate. Please give it a try!
For those who want to try it as soon as possible
By using Yoom, you can easily integrate Google Calendar and Microsoft Excel without any coding.
Yoom provides templates for integrating Google Calendar and Microsoft Excel in advance, so you can achieve integration immediately just by registering, even without knowledge of APIs.
When an event is created in Google Calendar, add it to Microsoft Excel.
■Overview Are you manually copying the meetings and events you manage in Google Calendar into Microsoft Excel? This work is not only time-consuming, but it also tends to cause input errors and omissions. By using this workflow, when a new event is created in Google Calendar, a row will be automatically added to the specified sheet in Microsoft Excel, resolving these issues and enabling accurate record management.
■Who we recommend this template for ・Those who manage Google Calendar events in Microsoft Excel and feel the burden of manual transcription ・Managers who are considering automating data entry to share records of meetings and events with their team ・Those who want to prevent data entry errors and missed updates caused by manual work and improve operational accuracy
■Notes ・You can select the trigger run interval from 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum run interval varies by plan. ・Microsoft 365 (formerly Office 365) has consumer plans and general business plans (Microsoft 365 Business). If you are not subscribed to a business plan, authentication may fail. ・For the settings of the operation that manipulates the Microsoft Excel database, please refer to the following. https://intercom.help/yoom/en/articles/9003081
What You Can Do by Integrating Google Calendar and Microsoft Excel
By integrating the APIs of Google Calendar and Microsoft Excel, you can automatically transfer data from Google Calendar to Microsoft Excel!
Simply click "Try it out" on the automation example you're interested in and register an account to immediately experience the integration of Google Calendar and Microsoft Excel. Registration takes just 30 seconds, so feel free to give it a try!
Add to Microsoft Excel When an Event is Created in Google Calendar
You can automatically add events from Google Calendar to Microsoft Excel, eliminating the hassle of double entry.
When an event is created in Google Calendar, add it to Microsoft Excel.
■Overview Are you manually copying the meetings and events you manage in Google Calendar into Microsoft Excel? This work is not only time-consuming, but it also tends to cause input errors and omissions. By using this workflow, when a new event is created in Google Calendar, a row will be automatically added to the specified sheet in Microsoft Excel, resolving these issues and enabling accurate record management.
■Who we recommend this template for ・Those who manage Google Calendar events in Microsoft Excel and feel the burden of manual transcription ・Managers who are considering automating data entry to share records of meetings and events with their team ・Those who want to prevent data entry errors and missed updates caused by manual work and improve operational accuracy
■Notes ・You can select the trigger run interval from 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum run interval varies by plan. ・Microsoft 365 (formerly Office 365) has consumer plans and general business plans (Microsoft 365 Business). If you are not subscribed to a business plan, authentication may fail. ・For the settings of the operation that manipulates the Microsoft Excel database, please refer to the following. https://intercom.help/yoom/en/articles/9003081
■Overview This is a business workflow that automatically adds new events created in Google Calendar to Microsoft Excel. It is ideal for those who want to reduce manual input work and achieve accurate data management to smoothly proceed with daily tasks.
■Recommended for ・Business people who use Google Calendar and Microsoft Excel regularly ・Those who want to analyze and report schedule data in Microsoft Excel regularly ・Team leaders or managers who spend time manually adding events ・Those who want to maintain data consistency and accuracy ・Executives who want to improve productivity through business automation
■Notes ・Please link Microsoft Excel, Google Calendar, and Yoom. ・Microsoft365 (formerly Office365) has a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail. ・Operations between "repeating the same process" are functions available only in the Team Plan and Success Plan. In the case of the Free Plan and Mini Plan, the operations and data connections set in the Flowbot will result in an error, so please be careful. ・Paid plans such as Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations).
Let's Create a Flow to Integrate Google Calendar and Microsoft Excel
Let's get started by creating a flow that integrates Google Calendar with Microsoft Excel!
This time, we'll use Yoom to proceed with the integration of Google Calendar and Microsoft Excel without any coding. If you don't have a Yoom account yet, please create one using this registration form.
[What is Yoom]
This time, we will create a flow bot that transfers data to Microsoft Excel when an event is registered in Google Calendar!
The creation process is broadly divided into the following steps.
Integrate Google Calendar and Microsoft Excel with My Apps
Copy the template
Set up the trigger for Google Calendar and the action for Microsoft Excel
Turn on the trigger and complete the preparation for flow operation
When an event is created in Google Calendar, add it to Microsoft Excel.
■Overview Are you manually copying the meetings and events you manage in Google Calendar into Microsoft Excel? This work is not only time-consuming, but it also tends to cause input errors and omissions. By using this workflow, when a new event is created in Google Calendar, a row will be automatically added to the specified sheet in Microsoft Excel, resolving these issues and enabling accurate record management.
■Who we recommend this template for ・Those who manage Google Calendar events in Microsoft Excel and feel the burden of manual transcription ・Managers who are considering automating data entry to share records of meetings and events with their team ・Those who want to prevent data entry errors and missed updates caused by manual work and improve operational accuracy
■Notes ・You can select the trigger run interval from 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum run interval varies by plan. ・Microsoft 365 (formerly Office 365) has consumer plans and general business plans (Microsoft 365 Business). If you are not subscribed to a business plan, authentication may fail. ・For the settings of the operation that manipulates the Microsoft Excel database, please refer to the following. https://intercom.help/yoom/en/articles/9003081
Connecting My App first will make the subsequent settings proceed smoothly. First, let's connect your Google Calendar with Yoom. Select My App → "+ Add" from the left side of the Yoom page.
When the app menu list is displayed, search for Google Calendar. Then, if there are no issues, click Continue on this screen.
Next, search for Microsoft Excel. Sign in just like before. ※Microsoft 365 (formerly Office 365) has a home plan and a general business plan (Microsoft 365 Business), and if you are not subscribed to the general business plan, authentication may fail.
Once Google Calendar and Microsoft Excel are connected to My App, you're all set.
Things to Prepare
A Microsoft Excel workbook where you can register schedules.
Step 2: Set Triggers and Actions
From here, we will create a flow. Open the template page and click 'Try it'.
When an event is created in Google Calendar, add it to Microsoft Excel.
■Overview Are you manually copying the meetings and events you manage in Google Calendar into Microsoft Excel? This work is not only time-consuming, but it also tends to cause input errors and omissions. By using this workflow, when a new event is created in Google Calendar, a row will be automatically added to the specified sheet in Microsoft Excel, resolving these issues and enabling accurate record management.
■Who we recommend this template for ・Those who manage Google Calendar events in Microsoft Excel and feel the burden of manual transcription ・Managers who are considering automating data entry to share records of meetings and events with their team ・Those who want to prevent data entry errors and missed updates caused by manual work and improve operational accuracy
■Notes ・You can select the trigger run interval from 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum run interval varies by plan. ・Microsoft 365 (formerly Office 365) has consumer plans and general business plans (Microsoft 365 Business). If you are not subscribed to a business plan, authentication may fail. ・For the settings of the operation that manipulates the Microsoft Excel database, please refer to the following. https://intercom.help/yoom/en/articles/9003081
As you proceed, the template will be automatically copied to your workspace, and the following screen will be displayed.
Select OK and proceed to the next step. The template will be saved in My Projects. You can change the template name if necessary. Click on My Projects on the left to display the template you just copied. Click on the ellipsis (...) on the right and select Edit.
Step 3:Google Calendar Trigger Setup
Now, let's set up the app trigger. Select "When an event is created".
Feel free to change the title. Check the account information you linked earlier, do not change the trigger action, and proceed to the next step. Enter the required fields.
This setting determines how many minutes after a Google Calendar event is created this trigger will be activated.
Trigger Activation Interval:Your Plan will determine the available intervals. We recommend setting it to the shortest interval available for your plan.
Calendar ID: Select your Gmail address as shown in the image.
Type: Select your preferred option from the choices. If not set, all types will be targeted.
Set the search keywords as desired. Now, let's register a sample event in Google Calendar as shown below.
Return to Flowbot and test it. If the integration is successful, the event information will be displayed in the output at the bottom of the screen. By referencing this output during the subsequent action setup, you can achieve data integration between Google Calendar and Microsoft Excel!
It is recommended to use this output's fields as headers in Microsoft Excel.
Step 4: Setting to Add Records
Next, to set up transferring events created in Google Calendar to Microsoft Excel, click "Add Record".
Here too, verify the account information for integration. Scroll down with the action unchanged and integrate the database.
Drive ID: Click the relevant field and select from the options displayed as follows.
Set the remaining fields similarly. Adjust the table range according to your workbook.
Proceed to the next step and set the values for the records to be added from the output as follows.
※ Items selected from the output will be displayed with a red frame. This indicates that the value is being referenced, allowing you to use the values obtained by the trigger directly. If you enter a fixed value for the title, it will be registered every time, so be sure to select items obtained from the trigger from the output.
Set other fields as desired. Once the setup is complete, test and save. ※ Please note that testing will add a record to Microsoft Excel.
Check Microsoft Excel.
It has been successfully registered.
Step 5: Turn on the Trigger to Complete Setup
When the following image is displayed, turn on the trigger. With all settings complete, check if events created in Google Calendar are added to Microsoft Excel.
This concludes the method for "Adding events created in Google Calendar to Microsoft Excel".
If You Want to Integrate Microsoft Excel Data with Google Calendar
This time, we introduced how to integrate data from Google Calendar to Microsoft Excel, but if you want to integrate data from Microsoft Excel to Google Calendar, please also use the template below.
Batch Register Microsoft Excel Task List to Google Calendar on a Specified Schedule
If you are manually registering task deadlines in Google Calendar, this flow is convenient.
Register a list of tasks from Microsoft Excel to Google Calendar in bulk according to the specified schedule.
■Overview The flow to bulk register a task list from Microsoft Excel to Google Calendar on a specified schedule is a business workflow to streamline daily task management. By utilizing this flow, tasks from Microsoft Excel are automatically registered in Google Calendar based on the specified schedule, enabling smooth task management.
■Recommended for ・Business people managing daily tasks with Microsoft Excel ・Those who want to streamline schedule management using Google Calendar ・Team leaders or managers aiming to improve productivity by reducing time spent on manual task registration ・IT personnel in companies looking to automate the integration of Microsoft Excel and Google Calendar to improve business efficiency
■Notes ・Please integrate Microsoft Excel, Google Calendar, and Yoom. ・Microsoft365 (formerly Office365) has a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail. ・Regarding the operation settings for manipulating the 【Excel】 database https://intercom.help/yoom/en/articles/9003081 ・Operations between "repeating the same process" are functions available only in the Team Plan and Success Plan. In the case of the Free Plan and Mini Plan, the operations or data connections of the flow bot you have set will result in an error, so please be careful. ・Paid plans such as Team Plan and Success Plan can be tried for free for two weeks. During the free trial, you can use restricted apps and features (operations).
Other Automation Examples Using Google Calendar and Microsoft Excel APIs
By leveraging the APIs of Google Calendar and Microsoft Excel, various automations can be realized! How about the following automations, for example?
Automation Examples Using Google Calendar
You can automate the retrieval of event details to add information or send notifications to other apps, and create, update, or delete events based on information obtained from other apps!
Create an event in Google Calendar from the form information and send materials and links via Gmail.
■Overview This is a flow to create an event in Google Calendar from form information and send materials or links via Gmail. It is a business workflow that facilitates smooth schedule management and information sharing in daily operations.
■Recommended for ・Those who find schedule management cumbersome Those who manage many regular events or meetings and want to manage schedules efficiently ・Those who want to utilize form functions in their business Team leaders or administrative staff who want to effectively utilize information gathered through forms and quickly share it with stakeholders ・Those who use Google Calendar and Gmail on a daily basis Companies that want to automate operations by linking tools ・Those who share materials in PDF or send links in bulk Those who aim to streamline information transmission tasks and achieve unified management of information
■Notes ・Please link Yoom with both Google Calendar and Gmail.
■Overview The workflow "Automatically post to WordPress when a Google Calendar event is created" is a business workflow that streamlines schedule management and website updates. This allows smooth updates of blog and event pages, saving time and effort.
■Recommended for ・Bloggers and web managers who want to reflect schedule management from Google Calendar on a WordPress site ・SME employees spending time on manual posting tasks ・Event organizers who want to automatically publish event information on the site and simplify updating tasks ・Those who want to efficiently operate multiple platforms while maintaining information consistency
■Notes ・Please link each of Google Calendar and WordPress with Yoom.
■Overview The "Notify Slack when an event is created in Google Calendar" flow is a business workflow that streamlines schedule management and team communication.
■Recommended for ・Teams that use Google Calendar and Slack on a daily basis ・Business professionals who want to automate schedule sharing and notifications ・Managers and team leaders who want to improve the efficiency of information sharing ・Anyone spending time on manual notification tasks
■Notes ・Please connect Yoom with both Google Calendar and Slack. ・You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies by plan.
■Overview The "Notify Discord when an event is created in Google Calendar" workflow helps with sharing events. Because a notification is sent automatically when an event is created, it is effective for information sharing across the team.
■Who we recommend this template for ・People who manage events in Google Calendar ・People who want to quickly check information about schedule changes and added events ・People who want to streamline task management and project progress ・People who use Discord as a communication tool ・People who want to immediately share Google Calendar schedules with team members ・People who find manual notification management cumbersome and are considering automation to prevent oversights
■Notes ・Please connect both Google Calendar and Discord with Yoom. ・You can choose the trigger interval from 5, 10, 15, 30, or 60 minutes. ・The minimum trigger interval varies depending on the plan, so please note.
This is a flow to store survey results received via Gmail into Microsoft Excel.
■Important Notes ・Please integrate with both Gmail and Microsoft Excel with Yoom. ・You can select the trigger activation interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger activation interval varies depending on the plan. ・Microsoft365 (formerly Office365) has plans for personal and general business use (Microsoft365 Business), and authentication may fail if you're not enrolled in the general business plan. ・AI operations are only available in team plans and success plans. If you are on a free plan or mini plan, operations set in the flow bot will result in errors, so please be cautious. ・Paid plans such as team plans and success plans offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations).
■Overview This is a flow that retrieves the budget from Microsoft Excel at a specified time, generates a PDF, and sends it via Outlook. With Yoom, you can easily connect apps without programming, making it easy to implement this flow.
■Recommended for ・Those who regularly share budget usage status as PDFs with stakeholders ・Those who spend a lot of time compiling budget information into a PDF ・Those who want to streamline the process of generating PDFs and sending emails via Outlook
■Notes ・Please link each of Microsoft Excel and Microsoft Teams with Yoom. ・Microsoft365 (formerly Office365) has plans for home use and general corporate use (Microsoft365 Business), and if you are not subscribed to the corporate plan, authentication may fail.
By integrating Google Calendar with Microsoft Excel, you can expect smoother management and creation of tasks and schedules! Tasks and transcription work that were previously done manually can be simplified, allowing you to complete the entire process more quickly than doing it manually.
Additionally, Yoom offers many templates beyond the automation introduced this time! If you can easily implement integration between the apps you use regularly, a stress-free workflow might be achievable...!
Furthermore, since no programming is required for integration, it's easy to implement, and you can set it up smoothly without specialized knowledge, which is a great advantage! Take this opportunity to reduce the hassle of task and schedule management and create a comfortable working environment by registering with Yoom now and implementing automation!
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
I have gained approximately three years of experience in the financial sector since graduating. Due to the nature of the industry, there were many manual tasks, and I often thought that automating them would allow us to focus on other work. It was during this time that I discovered Yoom. As I write blogs, I am continually impressed by the convenience of Yoom. I strive to maintain a clear and understandable structure.
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