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Google Calendar and Toggl are indispensable and highly convenient tools for managing tasks and schedules. However, have you ever experienced adding a task or schedule to one tool and forgetting to add it to the other? Additionally, managing data in both tools can lead to unexpected omissions, making it challenging to maintain consistency.
The solution to this issue is automatic synchronization through data integration between Google Calendar and Toggl! By utilizing APIs, you can automatically reflect Google Calendar data in Toggl!
In this guide, we will detail how to integrate Google Calendar and Toggl with images to simplify task and schedule management. If you're looking to improve the efficiency of your task and schedule management, be sure to check it out!
By using Yoom, you can easily integrate Google Calendar and Toggl without any coding. Yoom provides templates for integrating Google Calendar and Toggl, allowing you to achieve integration immediately without any API knowledge, just by registering.
By integrating the APIs of Google Calendar and Toggl, you can automatically sync Google Calendar data with Toggl!
Simply click "Try it out" on the automation example you're interested in and register an account to immediately experience the integration of Google Calendar and Toggl.
Registration takes just 30 seconds, so feel free to give it a try!
This flow creates a task in Toggl based on the information of events created in Google Calendar.
By centralizing schedule management and time tracking, you can expect improved efficiency in managing schedules and tasks.
At a set time each day, this flow retrieves the day's schedule from Google Calendar and creates tasks in Toggl.
This helps prevent missing appointments and improves task management efficiency.
Let's get started by creating a flow that integrates Google Calendar and Toggl! This time, we'll use Yoom to proceed with the integration of Google Calendar and Toggl without any coding. If you don't have a Yoom account yet, please issue a free account from the registration form here.
[What is Yoom]
This time, we will create a flow that integrates data into Toggl when an event is created in Google Calendar!
The creation process is broadly divided into the following steps.
First, connect Google Calendar and Toggl to My Apps.
After logging into Yoom, click "+ Add" from "My Apps" in the left menu.
1. Search for "Google Calendar" and select Google Calendar from the list of apps.
2. On the next screen, click "Sign in with Google."
3. Enter the Google account information you want to connect with Yoom, and click "Next" on the "Log in to Yoom" screen.
4. Check all the options under "Select the information Yoom can access" and click "Continue."
This completes the My Apps connection for Google Calendar.
1. Search for "Toggl" and select Toggl from the list of apps.
2. Set an account name that is easy to manage, such as "Admin Account."
Enter the API token of the Toggl account you want to connect with Yoom in the "API Token" field.
You can check the API token by following these steps:
1. Log in to the Toggl account you want to connect
2. Open your profile
3. Click "Click to reveal" under "API Token" at the bottom of the page
4. Copy the displayed alphanumeric characters
This completes the My Apps connection for Toggl.
Once the My Apps connection is complete, let's set up the template right away.
Click "Try it" on the banner below to copy the template.
When a template is copied to Yoom, the following screen will be displayed, so press "OK".
(1) Click "When an event is created" at the top of the template.
(2) Select the account information for the Google Calendar you want to link in "Account information to link with Google Calendar" and click "Next".
(3) Select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
Basically, it is recommended to set the shortest time.
*Please note that the trigger interval varies depending on the plan.
(4) Enter the ID of the Google Calendar where you want to create the event.
When you click the input box, a list of Google Calendar IDs in the linked account will be displayed from the "Candidates".
Select the calendar ID that suits your operation.
(5) Set the type of event that will trigger the action.
If you do not set a type, all types will be targeted.
(6) Optionally set "Search Keywords".
For example, if you set "meeting", only events containing the word "meeting" will be extracted.
(7) Once the settings are complete, click "Test" to run the test.
Before running the test, try creating a temporary event in Google Calendar.
(8) Run the test and check if the content of the temporary event is reflected in the output.
If there are no issues, click "Save" to complete the setup.
(1) Click "Create Task" in the template.
(2) Select the account information for the Toggl you want to link in "Account information to link with Toggl" and click "Next".
(3) Set the name of the task to be added to Toggl in "Task Name".
By selecting "Event Title" from "When an event is created" in "Output", you can quote the title of the event created in Google Calendar.
(4) Set the Toggl workspace ID in "Workspace Id".
A list of workspaces in the linked Toggl will be displayed from the "Candidates", so select the project that suits your operation.
(5) Set the project ID where you want to add the task in "Project Id".
A list of projects will be displayed in "Candidates", so select the project that suits your operation.
(6) Optionally set the task approval setting in "Active".
Basically, it is recommended to set it to "Active".
(7) Set the specified seconds for the task in "Estimated Seconds".
For example, if you enter "3600", the specified seconds for the added task will be set to 3600 seconds = 1 hour.
(8) Set the Toggl user ID in "User Id".
Select the user ID from the "Candidates".
(9) Once the settings are complete, try running "Test".
If "Test successful" is displayed, it is OK.
Actually, check if the task has been added to Toggl.
If there are no issues, click "Save" to complete the setup.
With this, all settings are complete.
After completing the settings, a pop-up like the one below will be displayed, so turn on the trigger.
Check if the flow actually works properly!
This time, we introduced how to link data from Google Calendar to Toggl, but if you want to link data from Toggl to Google Calendar, please also use the template below.
This flow creates an event in Google Calendar based on the content created when a Time Entry is created in Toggl.
You can centrally manage events, which is expected to prevent missed events and facilitate smooth sharing of tasks!
By utilizing the APIs of Google Calendar and Toggl, various automations can be achieved!
How about the following automations, for example?
You can automatically notify Google Calendar events or automatically sync schedules of tasks created in another app with Google Calendar!
You can automatically notify the content of tasks created or updated in Toggl via a mail app, or update tasks in Toggl automatically based on the updated content in a task management tool!
By integrating Google Calendar and Toggl, you can expect smoother management and creation of tasks and schedules! Tasks that were previously done manually, such as task creation and transcription, can be simplified, allowing you to complete the entire process more quickly than doing it manually.
Additionally, Yoom offers many templates beyond the automation introduced this time!
If you can easily integrate the apps you use regularly, you might achieve a stress-free workflow...!
Furthermore, since no programming is required for integration, it's easy to implement, and it's a relief that you can set it up smoothly without specialized knowledge!
Take this opportunity to reduce the hassle of task and schedule management and create a comfortable working environment by registering with Yoom now and implementing automation!
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