Google Calendar and Toggl are indispensable and highly convenient tools for managing tasks and schedules. However, have you ever experienced adding a task or schedule to one tool and forgetting to add it to the other? Additionally, managing data in both tools can lead to unexpected omissions, making it challenging to maintain consistency.
The solution to this issue is automatic synchronization through data integration between Google Calendar and Toggl! By utilizing APIs, you can automatically reflect Google Calendar data in Toggl!
In this guide, we will detail how to integrate Google Calendar and Toggl with images to simplify task and schedule management. If you're looking to improve the efficiency of your task and schedule management, be sure to check it out!
For those who want to try it quickly
By using Yoom, you can easily integrate Google Calendar and Toggl without any coding. Yoom provides templates for integrating Google Calendar and Toggl, allowing you to achieve integration immediately without any API knowledge, just by registering.
When an event is created in Google Calendar, create a task in Toggl.
■Overview The workflow 'When an event is created in Google Calendar, create a task in Toggl' seamlessly integrates schedule management and time tracking. When a new event is added to Google Calendar, a corresponding task is automatically generated in Toggl, eliminating the need for manual input. This unifies daily schedule and time management, aiming to improve business efficiency.
■Recommended for - Those who use both Google Calendar and Toggl but spend too much time manually creating tasks. - Business professionals aiming to centralize schedule management and time tracking for efficiency. - IT managers in companies looking to automate workflows by integrating various SaaS apps using Yoom. - Freelancers or small team members looking to manage their schedules and time more smartly.
■Cautions - Please integrate Google Calendar and Toggl with Yoom. - Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. - Note that the shortest trigger interval may vary depending on your plan.
What You Can Do by Integrating Google Calendar and Toggl
By integrating the APIs of Google Calendar and Toggl, you can automatically sync Google Calendar data with Toggl!
Simply click "Try it out" on the automation example you're interested in and register an account to immediately experience the integration of Google Calendar and Toggl. Registration takes just 30 seconds, so feel free to give it a try!
Create a Task in Toggl When an Event is Created in Google Calendar
This flow creates a task in Toggl based on the information of events created in Google Calendar. By centralizing schedule management and time tracking, you can expect improved efficiency in managing schedules and tasks.
When an event is created in Google Calendar, create a task in Toggl.
■Overview The workflow 'When an event is created in Google Calendar, create a task in Toggl' seamlessly integrates schedule management and time tracking. When a new event is added to Google Calendar, a corresponding task is automatically generated in Toggl, eliminating the need for manual input. This unifies daily schedule and time management, aiming to improve business efficiency.
■Recommended for - Those who use both Google Calendar and Toggl but spend too much time manually creating tasks. - Business professionals aiming to centralize schedule management and time tracking for efficiency. - IT managers in companies looking to automate workflows by integrating various SaaS apps using Yoom. - Freelancers or small team members looking to manage their schedules and time more smartly.
■Cautions - Please integrate Google Calendar and Toggl with Yoom. - Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. - Note that the shortest trigger interval may vary depending on your plan.
Every day, retrieve the day's schedule from Google Calendar and create tasks in Toggl
At a set time each day, this flow retrieves the day's schedule from Google Calendar and creates tasks in Toggl. This helps prevent missing appointments and improves task management efficiency.
Every day, retrieve the day's schedule from Google Calendar and create tasks in Toggl.
■Overview The workflow "Every day, retrieve the day's schedule from Google Calendar and create tasks in Toggl" is a business workflow that automates schedule management and time tracking. By utilizing Yoom's API integration features, it retrieves the day's schedule from Google Calendar and automatically generates tasks in Toggl. This reduces manual input tasks and supports efficient business operations.
■Recommended for - Business persons managing their daily schedule with Google Calendar and tracking time with Toggl - Those who want to improve work efficiency by spending less time on manual task creation - Team leaders who want to achieve uniform time management across the team - IT professionals looking to automate business workflows using API integration - Small business owners aiming for accurate time management by reducing errors from manual entries
■Notes - Please integrate Yoom with both Google Calendar and Toggl. - Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. - Please be aware that the shortest activation interval may differ depending on the plan.
Let's Create a Flow to Integrate Google Calendar and Toggl
Let's get started by creating a flow that integrates Google Calendar and Toggl! This time, we'll use Yoom to proceed with the integration of Google Calendar and Toggl without any coding. If you don't have a Yoom account yet, please issue a free account from the registration form here.
[What is Yoom]
This time, we will create a flow that integrates data into Toggl when an event is created in Google Calendar! The creation process is broadly divided into the following steps.
Integrate Google Calendar and Toggl with My Apps
Copy the template
Set the trigger for Google Calendar and the action for Toggl
Turn on the trigger and check the operation
When an event is created in Google Calendar, create a task in Toggl.
■Overview The workflow 'When an event is created in Google Calendar, create a task in Toggl' seamlessly integrates schedule management and time tracking. When a new event is added to Google Calendar, a corresponding task is automatically generated in Toggl, eliminating the need for manual input. This unifies daily schedule and time management, aiming to improve business efficiency.
■Recommended for - Those who use both Google Calendar and Toggl but spend too much time manually creating tasks. - Business professionals aiming to centralize schedule management and time tracking for efficiency. - IT managers in companies looking to automate workflows by integrating various SaaS apps using Yoom. - Freelancers or small team members looking to manage their schedules and time more smartly.
■Cautions - Please integrate Google Calendar and Toggl with Yoom. - Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. - Note that the shortest trigger interval may vary depending on your plan.
Step 1: Connect Google Calendar and Toggl to My Apps
First, connect Google Calendar and Toggl to My Apps. After logging into Yoom, click "+ Add" from "My Apps" in the left menu.
[For Google Calendar]
1. Search for "Google Calendar" and select Google Calendar from the list of apps.
2. On the next screen, click "Sign in with Google." 3. Enter the Google account information you want to connect with Yoom, and click "Next" on the "Log in to Yoom" screen.
4. Check all the options under "Select the information Yoom can access" and click "Continue."
This completes the My Apps connection for Google Calendar.
[For Toggl]
1. Search for "Toggl" and select Toggl from the list of apps.
2. Set an account name that is easy to manage, such as "Admin Account." Enter the API token of the Toggl account you want to connect with Yoom in the "API Token" field.
You can check the API token by following these steps:
1. Log in to the Toggl account you want to connect 2. Open your profile 3. Click "Click to reveal" under "API Token" at the bottom of the page 4. Copy the displayed alphanumeric characters
This completes the My Apps connection for Toggl.
Step 2: Copy the Template
Once the My Apps connection is complete, let's set up the template right away. Click "Try it" on the banner below to copy the template.
When an event is created in Google Calendar, create a task in Toggl.
■Overview The workflow 'When an event is created in Google Calendar, create a task in Toggl' seamlessly integrates schedule management and time tracking. When a new event is added to Google Calendar, a corresponding task is automatically generated in Toggl, eliminating the need for manual input. This unifies daily schedule and time management, aiming to improve business efficiency.
■Recommended for - Those who use both Google Calendar and Toggl but spend too much time manually creating tasks. - Business professionals aiming to centralize schedule management and time tracking for efficiency. - IT managers in companies looking to automate workflows by integrating various SaaS apps using Yoom. - Freelancers or small team members looking to manage their schedules and time more smartly.
■Cautions - Please integrate Google Calendar and Toggl with Yoom. - Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. - Note that the shortest trigger interval may vary depending on your plan.
When a template is copied to Yoom, the following screen will be displayed, so press "OK".
Step 3: Set Google Calendar Trigger
(1) Click "When an event is created" at the top of the template.
(2) Select the account information for the Google Calendar you want to link in "Account information to link with Google Calendar" and click "Next".
(3) Select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. Basically, it is recommended to set the shortest time. *Please note that the trigger interval varies depending on the plan.
(4) Enter the ID of the Google Calendar where you want to create the event. When you click the input box, a list of Google Calendar IDs in the linked account will be displayed from the "Candidates". Select the calendar ID that suits your operation.
(5) Set the type of event that will trigger the action. If you do not set a type, all types will be targeted.
(6) Optionally set "Search Keywords". For example, if you set "meeting", only events containing the word "meeting" will be extracted.
(7) Once the settings are complete, click "Test" to run the test. Before running the test, try creating a temporary event in Google Calendar.
(8) Run the test and check if the content of the temporary event is reflected in the output.
If there are no issues, click "Save" to complete the setup.
Step 4: Set Toggl Action
(1) Click "Create Task" in the template.
(2) Select the account information for the Toggl you want to link in "Account information to link with Toggl" and click "Next".
(3) Set the name of the task to be added to Toggl in "Task Name". By selecting "Event Title" from "When an event is created" in "Output", you can quote the title of the event created in Google Calendar.
(4) Set the Toggl workspace ID in "Workspace Id". A list of workspaces in the linked Toggl will be displayed from the "Candidates", so select the project that suits your operation.
(5) Set the project ID where you want to add the task in "Project Id". A list of projects will be displayed in "Candidates", so select the project that suits your operation.
(6) Optionally set the task approval setting in "Active". Basically, it is recommended to set it to "Active".
(7) Set the specified seconds for the task in "Estimated Seconds". For example, if you enter "3600", the specified seconds for the added task will be set to 3600 seconds = 1 hour.
(8) Set the Toggl user ID in "User Id". Select the user ID from the "Candidates".
(9) Once the settings are complete, try running "Test". If "Test successful" is displayed, it is OK. Actually, check if the task has been added to Toggl.
If there are no issues, click "Save" to complete the setup.
Step 5: Turn on the Trigger and Check Operation
With this, all settings are complete. After completing the settings, a pop-up like the one below will be displayed, so turn on the trigger. Check if the flow actually works properly!
If You Want to Link Toggl Data to Google Calendar
This time, we introduced how to link data from Google Calendar to Toggl, but if you want to link data from Toggl to Google Calendar, please also use the template below.
Create an Event in Google Calendar When a Time Entry is Created in Toggl
This flow creates an event in Google Calendar based on the content created when a Time Entry is created in Toggl. You can centrally manage events, which is expected to prevent missed events and facilitate smooth sharing of tasks!
When a Time Entry is created in Toggl, create an event in Google Calendar.
■Overview The flow 'Create an event in Google Calendar when a Time Entry is created in Toggl' automates the integration between Toggl and Google Calendar. The work time recorded in Toggl is automatically reflected in Google Calendar, eliminating the need for manual schedule input. This seamless integration of time management and schedule management improves daily work efficiency.
■Recommended for ・Those who use Toggl for detailed time management but find integration with Google Calendar cumbersome ・Project managers or team leaders who want to efficiently reflect members' work time in schedules ・Freelancers or sole proprietors who want to simplify schedule management by automatically reflecting work time in the calendar ・Those considering automating business workflows and integrating Toggl with Google Calendar ・Those who want to streamline daily task management and reduce errors from manual input
■Notes ・Please integrate both Toggl and Google Calendar with Yoom.
■Overview This is a flow to create an event in Google Calendar from form information and send materials or links via Gmail. It is a business workflow that facilitates smooth schedule management and information sharing in daily operations.
■Recommended for ・Those who find schedule management cumbersome Those who manage many regular events or meetings and want to manage schedules efficiently ・Those who want to utilize form functions in their business Team leaders or administrative staff who want to effectively utilize information gathered through forms and quickly share it with stakeholders ・Those who use Google Calendar and Gmail on a daily basis Companies that want to automate operations by linking tools ・Those who share materials in PDF or send links in bulk Those who aim to streamline information transmission tasks and achieve unified management of information
■Notes ・Please link Yoom with both Google Calendar and Gmail.
■Overview In this workflow, you can automatically fetch the day's events from Google Calendar and have ChatGPT organize and summarize them. After that, you can notify the organized information so you can efficiently grasp the day's schedule. By using Yoom, you can easily connect apps without any programming.
■Recommended for - Business professionals who manage their schedules with Google Calendar every day - Managers and leaders who want to efficiently understand team or project schedules - IT staff who want to automate business processes using ChatGPT - Executives and entrepreneurs who want to easily organize and check their daily schedules
■Notes - Please connect Yoom with Google Calendar, ChatGPT, and Slack respectively. - To run ChatGPT (OpenAI) actions, you need a paid OpenAI API plan (you must be able to make payments when the API is used). https://openai.com/ja-JP/api/pricing/ - Use of the ChatGPT API is provided by OpenAI on a paid, usage-based basis, billed by tokens consumed during API calls. Therefore, please note that an error will occur if payment cannot be processed when the API is used.
■Overview The "Add to Google Spreadsheet when an event is created in Google Calendar" workflow streamlines schedule management. You can manage Google Calendar information as data, making it easier to search past records.
■Recommended for ・Those who use Google Calendar for schedule management ・Those who want to understand daily schedules and manage them in a spreadsheet ・Those who want to share schedules with the team and respond quickly ・Those who want to regularly reflect Google Calendar information in a spreadsheet ・Those who find manual data entry cumbersome ・Those who want to prevent missed schedules and input errors and manage schedules efficiently
■Notes ・Please link both Google Calendar and Google Spreadsheet with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, and 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
■Overview The "Notify Slack when an event is created in Google Calendar" flow is a business workflow that streamlines schedule management and team communication.
■Recommended for ・Teams that use Google Calendar and Slack on a daily basis ・Business professionals who want to automate schedule sharing and notifications ・Managers and team leaders who want to improve the efficiency of information sharing ・Anyone spending time on manual notification tasks
■Notes ・Please connect Yoom with both Google Calendar and Slack. ・You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies by plan.
■Overview The "Notify Discord when an event is created in Google Calendar" workflow helps with sharing events. Because a notification is sent automatically when an event is created, it is effective for information sharing across the team.
■Who we recommend this template for ・People who manage events in Google Calendar ・People who want to quickly check information about schedule changes and added events ・People who want to streamline task management and project progress ・People who use Discord as a communication tool ・People who want to immediately share Google Calendar schedules with team members ・People who find manual notification management cumbersome and are considering automation to prevent oversights
■Notes ・Please connect both Google Calendar and Discord with Yoom. ・You can choose the trigger interval from 5, 10, 15, 30, or 60 minutes. ・The minimum trigger interval varies depending on the plan, so please note.
You can automatically notify the content of tasks created or updated in Toggl via a mail app, or update tasks in Toggl automatically based on the updated content in a task management tool!
Automatically reflect new Toggl time entries in a Notion database
■Overview The "Automatically reflect new Toggl time entries in a Notion database" flow seamlessly integrates time management and data organization in a business workflow. The work time recorded in Toggl is automatically transferred to the Notion database, eliminating the need for manual data entry.
■Recommended for - Project managers who want to streamline time management with Toggl - Team leaders who centrally manage business data using Notion - Business owners who want to automate time recording and database management to save effort - IT personnel looking to optimize business workflows using Yoom
■Note - Connect Toggl and Notion, respectively, with Yoom.
■Overview Do you find it time-consuming to manually aggregate one day's work time recorded in Toggl every day and create it as a reflection task in Todoist? Routine tasks like these tend to be put off. By using this workflow, you can automate everything from obtaining the Toggl work time report to creating a task in Todoist on the specified schedule, smoothly helping you establish a daily reflection habit.
■Recommended for ・Those who use Toggl and Todoist and want to efficiently review their daily work ・Project managers who find manual time aggregation and task transcription burdensome ・Anyone aiming to improve productivity by automating the integration of time management and task management
■Notes ・Please integrate Yoom with both Toggl and Todoist.
■Summary The "Add a card to Trello when a task is registered in Toggl" flow is a business workflow that seamlessly integrates time management and project management.
■Recommended for: ・Those who want to manage time with Toggl and manage tasks with Trello simultaneously. ・Project managers who are spending time on manual data entry and information transfer. ・Team leaders using multiple tools but struggling with smooth integration. ・Managers looking to improve business efficiency by automating time tracking and task management.
■Caution ・Please integrate Toggl and Trello with Yoom respectively.
By integrating Google Calendar and Toggl, you can expect smoother management and creation of tasks and schedules! Tasks that were previously done manually, such as task creation and transcription, can be simplified, allowing you to complete the entire process more quickly than doing it manually.
Additionally, Yoom offers many templates beyond the automation introduced this time! If you can easily integrate the apps you use regularly, you might achieve a stress-free workflow...!
Furthermore, since no programming is required for integration, it's easy to implement, and it's a relief that you can set it up smoothly without specialized knowledge! Take this opportunity to reduce the hassle of task and schedule management and create a comfortable working environment by registering with Yoom now and implementing automation!
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
I have been working as a web writer and director for over two years. I resonate with Yoom's vision and have been entrusted with the responsibility of managing blog production. Leveraging the skills I have developed through various writing tasks, I am committed to delivering content that is easy to understand and meets the needs of all users.
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