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Google Calendar and Toggl are indispensable and highly convenient tools for managing tasks and schedules. However, have you ever experienced adding a task or schedule to one tool and forgetting to add it to the other? Additionally, managing data in both tools can lead to unexpected omissions, making it challenging to maintain consistency.
The solution to this issue is automatic synchronization through data integration between Google Calendar and Toggl! By utilizing APIs, you can automatically reflect Google Calendar data in Toggl!
In this guide, we will detail how to integrate Google Calendar and Toggl with images to simplify task and schedule management. If you're looking to improve the efficiency of your task and schedule management, be sure to check it out!
By using Yoom, you can easily integrate Google Calendar and Toggl without any coding. Yoom provides templates for integrating Google Calendar and Toggl, allowing you to achieve integration immediately without any API knowledge, just by registering.
■Overview
The flow "When an event is created in Google Calendar, create a task in Toggl" is a business workflow that seamlessly integrates schedule management and time tracking.
When a new event is added to Google Calendar, a corresponding task is automatically generated in Toggl, eliminating the need for manual input.
This allows for integrated daily schedule and time management, improving work efficiency.
■Who We Recommend This Template For
■Benefits of Using This Template
When an event is created in Google Calendar, a task is automatically created in Toggl, saving the effort of manual task creation.
By linking schedule management and time tracking, data consistency is improved, and work efficiency can be enhanced.
Automation prevents human error in task management, enabling efficient task management.
By integrating the APIs of Google Calendar and Toggl, you can automatically sync Google Calendar data with Toggl!
Simply click "Try it out" on the automation example you're interested in and register an account to immediately experience the integration of Google Calendar and Toggl.
Registration takes just 30 seconds, so feel free to give it a try!
This flow creates a task in Toggl based on the information of events created in Google Calendar.
By centralizing schedule management and time tracking, you can expect improved efficiency in managing schedules and tasks.
■Overview
The flow "When an event is created in Google Calendar, create a task in Toggl" is a business workflow that seamlessly integrates schedule management and time tracking.
When a new event is added to Google Calendar, a corresponding task is automatically generated in Toggl, eliminating the need for manual input.
This allows for integrated daily schedule and time management, improving work efficiency.
■Who We Recommend This Template For
■Benefits of Using This Template
When an event is created in Google Calendar, a task is automatically created in Toggl, saving the effort of manual task creation.
By linking schedule management and time tracking, data consistency is improved, and work efficiency can be enhanced.
Automation prevents human error in task management, enabling efficient task management.
At a set time each day, this flow retrieves the day's schedule from Google Calendar and creates tasks in Toggl.
This helps prevent missing appointments and improves task management efficiency.
■Overview
The workflow "Retrieve today's schedule from Google Calendar daily and create tasks in Toggl" is a business workflow that automates schedule management and time tracking.
By utilizing Yoom's API integration feature, it retrieves the day's schedule from Google Calendar and automatically generates tasks in Toggl.
This reduces manual input work and supports efficient business operations.
■Recommended for
■Benefits of using this template
Since tasks are automatically created in Toggl by retrieving the day's schedule from Google Calendar daily, you can eliminate the hassle of manual input work.
By linking schedule management and time tracking, you can efficiently manage daily business operations.
Automation prevents human errors in time and task management, improving business productivity.
Let's get started by creating a flow that integrates Google Calendar and Toggl! This time, we'll use Yoom to proceed with the integration of Google Calendar and Toggl without any coding. If you don't have a Yoom account yet, please issue a free account from the registration form here.
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This time, we will create a flow that integrates data into Toggl when an event is created in Google Calendar!
The creation process is broadly divided into the following steps.
■Overview
The flow "When an event is created in Google Calendar, create a task in Toggl" is a business workflow that seamlessly integrates schedule management and time tracking.
When a new event is added to Google Calendar, a corresponding task is automatically generated in Toggl, eliminating the need for manual input.
This allows for integrated daily schedule and time management, improving work efficiency.
■Who We Recommend This Template For
■Benefits of Using This Template
When an event is created in Google Calendar, a task is automatically created in Toggl, saving the effort of manual task creation.
By linking schedule management and time tracking, data consistency is improved, and work efficiency can be enhanced.
Automation prevents human error in task management, enabling efficient task management.
First, connect Google Calendar and Toggl to My Apps.
After logging into Yoom, click "+ Add" from "My Apps" in the left menu.
1. Search for "Google Calendar" and select Google Calendar from the list of apps.
2. On the next screen, click "Sign in with Google."
3. Enter the Google account information you want to connect with Yoom, and click "Next" on the "Log in to Yoom" screen.
4. Check all the options under "Select the information Yoom can access" and click "Continue."
This completes the My Apps connection for Google Calendar.
1. Search for "Toggl" and select Toggl from the list of apps.
2. Set an account name that is easy to manage, such as "Admin Account."
Enter the API token of the Toggl account you want to connect with Yoom in the "API Token" field.
You can check the API token by following these steps:
1. Log in to the Toggl account you want to connect
2. Open your profile
3. Click "Click to reveal" under "API Token" at the bottom of the page
4. Copy the displayed alphanumeric characters
This completes the My Apps connection for Toggl.
Once the My Apps connection is complete, let's set up the template right away.
Click "Try it" on the banner below to copy the template.
■Overview
The flow "When an event is created in Google Calendar, create a task in Toggl" is a business workflow that seamlessly integrates schedule management and time tracking.
When a new event is added to Google Calendar, a corresponding task is automatically generated in Toggl, eliminating the need for manual input.
This allows for integrated daily schedule and time management, improving work efficiency.
■Who We Recommend This Template For
■Benefits of Using This Template
When an event is created in Google Calendar, a task is automatically created in Toggl, saving the effort of manual task creation.
By linking schedule management and time tracking, data consistency is improved, and work efficiency can be enhanced.
Automation prevents human error in task management, enabling efficient task management.
When a template is copied to Yoom, the following screen will be displayed, so press "OK".
(1) Click "When an event is created" at the top of the template.
(2) Select the account information for the Google Calendar you want to link in "Account information to link with Google Calendar" and click "Next".
(3) Select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
Basically, it is recommended to set the shortest time.
*Please note that the trigger interval varies depending on the plan.
(4) Enter the ID of the Google Calendar where you want to create the event.
When you click the input box, a list of Google Calendar IDs in the linked account will be displayed from the "Candidates".
Select the calendar ID that suits your operation.
(5) Set the type of event that will trigger the action.
If you do not set a type, all types will be targeted.
(6) Optionally set "Search Keywords".
For example, if you set "meeting", only events containing the word "meeting" will be extracted.
(7) Once the settings are complete, click "Test" to run the test.
Before running the test, try creating a temporary event in Google Calendar.
(8) Run the test and check if the content of the temporary event is reflected in the output.
If there are no issues, click "Save" to complete the setup.
(1) Click "Create Task" in the template.
(2) Select the account information for the Toggl you want to link in "Account information to link with Toggl" and click "Next".
(3) Set the name of the task to be added to Toggl in "Task Name".
By selecting "Event Title" from "When an event is created" in "Output", you can quote the title of the event created in Google Calendar.
(4) Set the Toggl workspace ID in "Workspace Id".
A list of workspaces in the linked Toggl will be displayed from the "Candidates", so select the project that suits your operation.
(5) Set the project ID where you want to add the task in "Project Id".
A list of projects will be displayed in "Candidates", so select the project that suits your operation.
(6) Optionally set the task approval setting in "Active".
Basically, it is recommended to set it to "Active".
(7) Set the specified seconds for the task in "Estimated Seconds".
For example, if you enter "3600", the specified seconds for the added task will be set to 3600 seconds = 1 hour.
(8) Set the Toggl user ID in "User Id".
Select the user ID from the "Candidates".
(9) Once the settings are complete, try running "Test".
If "Test successful" is displayed, it is OK.
Actually, check if the task has been added to Toggl.
If there are no issues, click "Save" to complete the setup.
With this, all settings are complete.
After completing the settings, a pop-up like the one below will be displayed, so turn on the trigger.
Check if the flow actually works properly!
This time, we introduced how to link data from Google Calendar to Toggl, but if you want to link data from Toggl to Google Calendar, please also use the template below.
This flow creates an event in Google Calendar based on the content created when a Time Entry is created in Toggl.
You can centrally manage events, which is expected to prevent missed events and facilitate smooth sharing of tasks!
■Overview
The flow "When a Time Entry is created in Toggl, create an event in Google Calendar" is a business workflow that automates the integration between Toggl and Google Calendar.
Work hours recorded in Toggl are automatically reflected in Google Calendar, eliminating the need for manual schedule input.
This seamless integration of time management and schedule management enhances daily work efficiency.
■Recommended for
■Benefits of using this template
When a Time Entry is created in Toggl, an event is automatically created in Google Calendar, saving the effort of manual event registration.
By centrally managing work hours and schedules, you can promote the visualization of operations.
Automation prevents human errors in business management and enables accurate schedule management.
By utilizing the APIs of Google Calendar and Toggl, various automations can be achieved!
How about the following automations, for example?
You can automatically notify Google Calendar events or automatically sync schedules of tasks created in another app with Google Calendar!
■Overview
This flow creates an event in Google Calendar from form information and sends documents or links via Gmail.
It is a business workflow that facilitates smooth schedule management and information sharing in daily operations.
■Recommended for
■Benefits of using this template
By utilizing this flow, information entered into the form is automatically added as an event in Google Calendar, and related documents or links can be sent to stakeholders via Gmail all at once. This eliminates the need for manual schedule entry and document distribution, enabling efficient business operations.
Additionally, since documents and links can be shared in bulk, it is expected to prevent information transmission errors that occur due to manual work.
By integrating tools like Google Calendar and Gmail, which are regularly used in business, it enhances the consistency and accuracy of tasks.
■Overview
This workflow allows you to automatically retrieve the day's schedule from Google Calendar and have ChatGPT organize and summarize the content. Additionally, by notifying you of the organized information afterward, you can efficiently grasp the day's schedule. By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
■Benefits of using this template
■Overview
The workflow "Add events created in Google Calendar to Google Sheets" streamlines schedule management.
By managing Google Calendar information as data, it becomes easier to search past records.
■Recommended for
■Benefits of using this template
By linking Google Calendar and Google Sheets, adding events becomes smoother. This supports efficient schedule management and planned business execution.
Additionally, since events are automatically added to Google Sheets, cumbersome manual input tasks are eliminated, reducing the burden.
Furthermore, being able to check multiple events at once makes information sharing among members easier, strengthening the collaboration of the entire team.
Using this system increases work efficiency and provides more time to focus on other important tasks, thereby improving productivity.
■Overview
The "Notify Slack when an event is created in Google Calendar" flow is a business workflow that streamlines schedule management and team communication.
■Who should use this template
■Benefits of using this template
■Overview
The "Notify Discord when an event is created in Google Calendar" workflow is helpful for sharing schedules.
Once an event is created, notifications are automatically sent, making it effective for information sharing among team members.
■Recommended for
■Benefits of using this template
By integrating Google Calendar with Discord, schedule sharing becomes smoother.
This makes it easier to immediately grasp changes or new events, preventing delays in response.
Due to the integration, notifications are delivered quickly, ensuring more reliable schedule management.
This allows for swift responses to schedule changes and strengthens information sharing among members.
As a result, overall work efficiency improves, enabling smoother project progress.
You can automatically notify the content of tasks created or updated in Toggl via a mail app, or update tasks in Toggl automatically based on the updated content in a task management tool!
■Overview
The flow of "Automatically reflecting new time entries from Toggl into a Notion database" seamlessly integrates time management and data organization into a business workflow.
Work hours recorded in Toggl are automatically transferred to a Notion database, eliminating the need for manual data entry.
■Recommended for
■Benefits of using this template
■Overview
The workflow "Aggregate one day's work hours from Toggl and create a reflection task in Todoist" automatically aggregates daily work hours recorded in Toggl and generates reflection tasks in Todoist based on that data.
This allows for efficient daily work reflection and supports the optimization of time management.
■Recommended for
■Benefits of using this template
■ Overview
The flow "Add a card to Trello when a task is registered in Toggl" is a business workflow that seamlessly integrates time management and project management.
■ Recommended for
■ Benefits of using this template
In this flow, when a new task is registered in Toggl, a corresponding card is automatically added to Trello.
This eliminates the need for manual input as cards are automatically added to Trello just by registering tasks in Toggl.
Additionally, since information is automatically synchronized between the two tools, data discrepancies and input errors can be prevented.
By integrating time management and task management, the overall progress of the team can be grasped at a glance, enabling efficient project management.
By integrating Google Calendar and Toggl, you can expect smoother management and creation of tasks and schedules! Tasks that were previously done manually, such as task creation and transcription, can be simplified, allowing you to complete the entire process more quickly than doing it manually.
Additionally, Yoom offers many templates beyond the automation introduced this time!
If you can easily integrate the apps you use regularly, you might achieve a stress-free workflow...!
Furthermore, since no programming is required for integration, it's easy to implement, and it's a relief that you can set it up smoothly without specialized knowledge!
Take this opportunity to reduce the hassle of task and schedule management and create a comfortable working environment by registering with Yoom now and implementing automation!
