When using Google Sheets and Shopify together to manage product and customer information, you often need to input the same information into both tools. It would be ideal if you could add or update information in both at once, but when you're busy, you might enter it into one and postpone updating the other. Doesn't this lead to scattered information and cause issues?
For those facing such challenges, this is a must-read!
By integrating Google Sheets with Shopify, you can solve these issues and improve the efficiency of managing product and customer information. For example, when a row in Google Sheets is updated, you can automatically update product or customer information in Shopify, or when a row is added, you can automatically register customer information in Shopify!
In this article, we will clearly explain what you can achieve by integrating Google Sheets with Shopify and how to create specific integration flows. Please use this article as a reference and try integrating Google Sheets with Shopify!
For those who want to try it quickly
By using Yoom, you can easily integrate Google Sheets and Shopify without any coding. Yoom provides templates for integrating Google Sheets and Shopify, so you can achieve integration immediately just by registering, even without API knowledge.
When a row is updated in Google Sheets, update the product information in Shopify as well.
■Overview The "Update Shopify product information when a row is updated in Google Spreadsheet" flow is an operational workflow to reduce the effort and errors of product management. When you run an online shop, you need to manage product inventory and pricing information across multiple locations, right? Especially when using Google Spreadsheets and Shopify together, manual updates can be time-consuming and prone to errors. By utilizing this workflow, changes in Google Spreadsheets are automatically reflected in Shopify, achieving efficient product management. As a result, daily operations are smoother, allowing you to focus on more critical tasks.
■Who we recommend this template for - Store operators managing product information using Shopify and Google Spreadsheets - Team leaders dedicating time and effort to updating product information - Business owners looking to reduce errors caused by manual updates while maintaining data consistency - Those aiming for efficient inventory management and considering the automation of operational workflows
■Precautions - Connect each Google Spreadsheet and Shopify with Yoom. - Shopify is an app available only on Team Plan and Success Plan. For Free Plan and Mini Plan, the set Flow Bot operations or data connections will result in errors, so please be careful. - Paid plans such as Team Plan or Success Plan allow for a 2-week free trial. During the free trial, you can use apps subject to restrictions. - The trigger start interval can be selected from intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, and 60 minutes. - The shortest trigger start interval varies depending on the plan, so please note.
What You Can Do by Integrating Google Sheets and Shopify
By integrating Google Sheets with Shopify's API, you can automatically transfer data from Google Sheets to Shopify! For example, you can automatically perform data transfers like the ones below without human intervention.
Update Shopify Product Information When a Row is Updated in Google Sheets
This flow is recommended for those who manage product information using both Google Sheets and Shopify, and want to maintain data consistency while reducing errors from manual updates.
When a row is updated in Google Sheets, update the product information in Shopify as well.
■Overview The "Update Shopify product information when a row is updated in Google Spreadsheet" flow is an operational workflow to reduce the effort and errors of product management. When you run an online shop, you need to manage product inventory and pricing information across multiple locations, right? Especially when using Google Spreadsheets and Shopify together, manual updates can be time-consuming and prone to errors. By utilizing this workflow, changes in Google Spreadsheets are automatically reflected in Shopify, achieving efficient product management. As a result, daily operations are smoother, allowing you to focus on more critical tasks.
■Who we recommend this template for - Store operators managing product information using Shopify and Google Spreadsheets - Team leaders dedicating time and effort to updating product information - Business owners looking to reduce errors caused by manual updates while maintaining data consistency - Those aiming for efficient inventory management and considering the automation of operational workflows
■Precautions - Connect each Google Spreadsheet and Shopify with Yoom. - Shopify is an app available only on Team Plan and Success Plan. For Free Plan and Mini Plan, the set Flow Bot operations or data connections will result in errors, so please be careful. - Paid plans such as Team Plan or Success Plan allow for a 2-week free trial. During the free trial, you can use apps subject to restrictions. - The trigger start interval can be selected from intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, and 60 minutes. - The shortest trigger start interval varies depending on the plan, so please note.
Update Shopify Customer Information When a Row is Updated in Google Sheets
This flow is recommended for those who use Google Sheets and Shopify in their business operations and need to accumulate and share information such as product inventory in a shared sheet.
When a row is updated in Google Sheets, update the customer information in Shopify as well.
Register Customer Information to Shopify When a Row is Added in Google Sheets
This is a highly recommended flow if you are using Google Sheets and Shopify in your business and managing customer information data that multiple people edit in a timely manner.
When a row is added in Google Sheets, register the customer information in Shopify.
Let's Create a Flow to Integrate Google Sheets with Shopify
Let's get started with creating a flow that integrates Google Sheets with Shopify! We'll use Yoom to proceed with the integration of Google Sheets and Shopify without any coding. If you don't have a Yoom account yet, please create one using this link.
[What is Yoom]
This time, we'll create a flow bot that transfers data to Shopify when a contact is registered in Google Sheets! We will create it in the following major steps:
Integrate Google Sheets and Shopify with My Apps
Copy the template
Set up triggers in Google Sheets and operations in Shopify
Turn on the trigger and verify the operation of the integration flow
When a row is updated in Google Sheets, update the product information in Shopify as well.
■Overview The "Update Shopify product information when a row is updated in Google Spreadsheet" flow is an operational workflow to reduce the effort and errors of product management. When you run an online shop, you need to manage product inventory and pricing information across multiple locations, right? Especially when using Google Spreadsheets and Shopify together, manual updates can be time-consuming and prone to errors. By utilizing this workflow, changes in Google Spreadsheets are automatically reflected in Shopify, achieving efficient product management. As a result, daily operations are smoother, allowing you to focus on more critical tasks.
■Who we recommend this template for - Store operators managing product information using Shopify and Google Spreadsheets - Team leaders dedicating time and effort to updating product information - Business owners looking to reduce errors caused by manual updates while maintaining data consistency - Those aiming for efficient inventory management and considering the automation of operational workflows
■Precautions - Connect each Google Spreadsheet and Shopify with Yoom. - Shopify is an app available only on Team Plan and Success Plan. For Free Plan and Mini Plan, the set Flow Bot operations or data connections will result in errors, so please be careful. - Paid plans such as Team Plan or Success Plan allow for a 2-week free trial. During the free trial, you can use apps subject to restrictions. - The trigger start interval can be selected from intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, and 60 minutes. - The shortest trigger start interval varies depending on the plan, so please note.
Step 1: Connect Google Sheets and Shopify to My Apps
Let's register My Apps to connect Google Sheets and Shopify to Yoom. By registering My Apps first, you can proceed with automation settings smoothly.
Before connecting, create a spreadsheet in Google Sheets! ※ This time, it was created as shown in the image below.
1. Click on My Apps on the left side of the Yoom page and select "Add". Enter "Google Sheets" in the search box at the top right and select Google Sheets from the search results.
2. On the displayed screen, click "Sign in with Google".
3. On the next screen, select your account and click "Continue" on the following screen.
4. Next, register Shopify to My Apps. Similarly, click on My Apps on the left side of the Yoom page and select "Add".
Enter "Shopify" in the search box and select Shopify from the search results. On the next screen, enter the required fields and click "Add". ※・【Shopify】is an app available only on some paid plans. For free or mini plans, the operation and data connect of the flow bot being set will result in an error, so please be careful. ・Some paid plans offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.
If Google Sheets and Shopify are displayed in My Apps, registration is complete. For more details, please check Shopify My Apps Integration.
Step 2: Copy the Template
From here, let's create the flow! Since we're using a template, open the template page below and click 'Try this template'.
When a row is updated in Google Sheets, update the product information in Shopify as well.
■Overview The "Update Shopify product information when a row is updated in Google Spreadsheet" flow is an operational workflow to reduce the effort and errors of product management. When you run an online shop, you need to manage product inventory and pricing information across multiple locations, right? Especially when using Google Spreadsheets and Shopify together, manual updates can be time-consuming and prone to errors. By utilizing this workflow, changes in Google Spreadsheets are automatically reflected in Shopify, achieving efficient product management. As a result, daily operations are smoother, allowing you to focus on more critical tasks.
■Who we recommend this template for - Store operators managing product information using Shopify and Google Spreadsheets - Team leaders dedicating time and effort to updating product information - Business owners looking to reduce errors caused by manual updates while maintaining data consistency - Those aiming for efficient inventory management and considering the automation of operational workflows
■Precautions - Connect each Google Spreadsheet and Shopify with Yoom. - Shopify is an app available only on Team Plan and Success Plan. For Free Plan and Mini Plan, the set Flow Bot operations or data connections will result in errors, so please be careful. - Paid plans such as Team Plan or Success Plan allow for a 2-week free trial. During the free trial, you can use apps subject to restrictions. - The trigger start interval can be selected from intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, and 60 minutes. - The shortest trigger start interval varies depending on the plan, so please note.
The template will be automatically copied to your workspace. Please click "OK" on the next screen.
Step 3: Setting Triggers in Google Sheets
※The following screen will appear when you click "[Copy] Update Shopify product information when a row is updated in Google Spreadsheet" in the Flowbot under "My Projects" on the left side of the Yoom page.
1. Click "OK" on the previous screen, then click the app trigger "When row is updated" on the displayed screen.
2. Enter the required fields on the displayed screen. Keep the trigger action as is and click "Next".
3. Set the details on the displayed screen. Select the "Trigger Interval". ※Triggers can be set to intervals of 5, 10, 15, 30, or 60 minutes. Please note that the shortest trigger interval varies depending on the plan. ※For more details on Yoom plans, please refer to here.
4. For "Spreadsheet ID" and "Sheet ID", select from the options displayed when you click the input field.
5. For "Table Range (Start-End)", "Column with Unique Values", and "Column to Detect Updates", please enter according to the description below the input fields.
6. After entering, execute "Test" and if successful, click "Save". ※The displayed retrieved values can be used in other operations as indicated by "You can use these values in other operations." in the next settings.
※The values from the initially created spreadsheet are entered in each field.
Step 4: Shopify Settings
1. Click "Update Product Information" to link with the app. Enter the required fields on the displayed screen and click "Next".
2. Set up the API connection. Select each item such as "Product ID" from the retrieved value displayed when you click the input field.
"Product Description" can be selected from the retrieved value displayed when you click the input field. ※This time, it was set as shown in the image below. After entering, execute "Test" and if successful, click "Save".
Step 5: Turn on the Trigger Button and Verify the Integration Flow
Click the "Turn on Trigger" button on the screen below to automatically start the Flowbot.
Other Automation Examples Using Google Sheets and Shopify API
By utilizing Google Sheets and Shopify's API, various automations can be achieved! How about considering the following automations?
Automation Examples Using Google Sheets
When a row is added, you can add information to a database, automatically add information to a sheet based on chat tool posts or database information. Registration to other CRM tools or databases is also possible!
Add a record to Notion when a row is added in Google Sheets.
■Overview This workflow allows you to automatically create a corresponding record in Notion just by adding a new row in Google Sheets. This automation eliminates the need for manual data entry and double management, maintaining consistency of information. With Yoom, you can easily connect apps without programming.
■Recommended for ・Those who use Google Sheets and Notion regularly and spend time on manual data entry ・Project managers who want to streamline team information sharing and update data without omissions ・Business owners who want to prevent errors from double data management and improve work accuracy ・IT personnel in companies interested in business automation through IT tool integration and considering implementation ・Freelancers or sole proprietors who need to regularly reflect data in Notion and want to save effort ・All business professionals looking to review and streamline their current workflow
■Notes ・You need to connect Google Sheets and Notion to Yoom. ・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
■Overview Are you manually notifying stakeholders in Discord every time a new row is added to a list managed in Google Sheets? This routine task is not only time-consuming but also prone to missed or delayed notifications. With this workflow, when a row is added in Google Sheets, it automatically sends a message to the specified Discord channel, streamlining information sharing.
■Who we recommend this template for ・Those who manually copy updates from Google Sheets to Discord each time ・Those who want to speed up information sharing within the team and strengthen real-time collaboration ・Those who want to prevent missed or delayed notifications caused by manual work and improve operational accuracy
■Notes ・Connect Yoom with both Google Sheets and Discord. ・You can set the trigger interval to 5, 10, 15, 30, or 60 minutes. ・The shortest trigger interval varies depending on your plan.
This is a flow to store survey results received in Outlook into Google Sheets.
■Notes ・Please connect both Outlook and Google Sheets to Yoom. ・Triggers can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest activation interval may vary depending on your plan. ・Microsoft365 (formerly Office365) has home plans and business plans (Microsoft365 Business), and authentication may fail if you are not subscribed to the business plan. ・AI operations are features available only in the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, operations set in the flowbot will result in errors, so please be aware of that. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
■Overview The "Add to Google Spreadsheet when a new company is created in HubSpot" workflow reduces the burden of data entry tasks. Since the company information on HubSpot is automatically transferred, it prevents addition omissions and input errors.
■Recommended for ・Those who use HubSpot for customer management and sales activities ・Those who want to quickly share new company information and prompt sales actions ・Those who want to save the trouble of manual data entry ・Those who manage data using Google Spreadsheet ・Those who use Google Spreadsheet regularly and want to quickly reflect the latest company information ・Sales managers who want to share customer information with their team and facilitate smooth communication
■Notes ・Please integrate Yoom with both HubSpot and Google Spreadsheet. ・You can select the trigger interval of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
■Overview The "Notify Slack when customer information is created on Shopify" flow is a business workflow that streamlines customer management and communication in online shop operations. When a new customer is registered on Shopify, a notification is automatically sent to Slack, allowing the entire team to share the latest customer information in real-time. This is expected to speed up customer response and strengthen marketing activities.
■Recommended for those who: - Run an online shop using Shopify and want to streamline customer information management - Marketers who want to quickly share customer information within the team and strengthen real-time response - Business owners considering automating operations due to cumbersome manual notifications or data entry - Executives or managers who want to streamline their business process by linking Shopify and Slack - Customer support representatives aiming to speed up customer response and improve the quality of information sharing
■Precautions - Please connect Shopify and Slack each with Yoom. - 【Shopify】 is an app that can only be used with the team plan or success plan. If you have a free plan or mini plan, the operations or data connections set for the flow bot will result in an error, so please be careful. - A 2-week free trial is available for paid plans such as team plans or success plans. You can use restricted apps during the free trial period.
■Overview The workflow 'Retrieve order information from Shopify and automatically add sales data to Microsoft Excel' is a business workflow to streamline sales management for online business.
■Recommended for those who ・Operate an online store on Shopify and manage sales data with Excel ・Are sales management personnel who spend a lot of time manually entering order information into Excel ・Business owners who want to improve business efficiency through automation of sales data ・Want to enhance data accuracy and reduce human errors
■Notes ・Please integrate Yoom with both Shopify and Microsoft Excel. ・Microsoft365 (formerly Office365) has a personal plan and a general corporate plan (Microsoft365 Business), and if you are not subscribed to the corporate plan, authentication may fail. ・The application, Shopify, is only available for team plan and success plan regarding 'repeating the same process' operations. If you are on a free plan or mini plan, the operations and data connections of the flowbot you have set will result in an error, so please be careful. ・Paid plans such as team plan or success plan offer a two-week free trial. During the free trial, you can use the apps subject to restrictions.
■Overview The "Create a deal in Salesforce when a new order is placed in Shopify" flow integrates your online store with CRM to streamline order management.
■Recommended for ・Business owners using Salesforce alongside Shopify for order management ・Sales representatives wasting time with manual order information entry ・Executives looking to automate business processes by leveraging Salesforce and Shopify integration ・IT professionals aiming for unified data management ・Marketing professionals looking to smoothly integrate customer information and order data
■Notes ・Please integrate Yoom with both Shopify and Salesforce. ・Shopify and Salesforce are apps available only with the Team Plan and Success Plan. Operations and data connections set up with a Flowbot in the Free Plan and Mini Plan will result in errors, so please be cautious. ・Paid plans such as Team Plan and Success Plan can be trialed for free for 2 weeks. During the free trial, you can use restricted apps.
■Overview The "Post to X (Twitter) when product information is added on Shopify" flow is a business workflow that streamlines marketing for new products. Every time a new product is registered on Shopify, it is automatically posted on Twitter, ensuring exposure on social media.
■Recommended for ・EC site operators who manage products on Shopify and want to effectively disseminate that information on social media ・Marketing personnel who want to automate social media posting tasks when products are added ・Those who are spending time on manual posting tasks and cannot focus on other tasks ・Companies considering using Yoom to automate business workflows
■Notes ・Please link Shopify and X (Twitter) with Yoom. ・Shopify is an app available only on the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections of the flow bot you set will result in errors, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.
By integrating Google Sheets with Shopify, you can eliminate the need for manual data entry, potentially reducing the workload for tasks such as product registration and customer registration. This could make your work easier than ever before and allow you to secure time to focus on other tasks!
Furthermore, automation using Yoom offers the advantage of being easily set up by anyone without the need for programming skills. If you are considering implementing it or want to try it out, please create a free account from here.
Registration takes only 30 seconds, so you can quickly sign up even during your work! Let's achieve a workflow that suits your company for daily work efficiency!
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
With experience in a wide range of roles, including systems engineer, programmer, new graduate recruitment assistant, and theme park actor, I have been involved in building corporate systems and improving operational efficiency, particularly as a systems engineer and programmer. Utilizing Yoom, I will clearly and comprehensively communicate practical approaches to reducing operational burdens.
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