Have you ever felt that it's a hassle to notify others every time a file is uploaded or burdensome to report every update when sharing files on Box? Manually handling notifications can lead to communication errors and delays in response.
However, when trying to integrate Box with notification tools, many people feel anxious about whether they can set it up on their own due to the need for API settings and technical knowledge.
That's why we recommend automating the integration of Box and notifications using the no-code tool Yoom. For example, you can easily set up a system to send notifications to Telegram when a file is uploaded to Box in just a few steps.
By automating notifications, not only is the hassle of checking reduced, but file sharing becomes smoother, leading to improved team efficiency. If you want to make better use of Box, be sure to check out the integration flow introduced in this article.
For those who want to try it as soon as possible
By using Yoom, you can easily integrate with Box without any coding. Yoom provides pre-prepared templates for integrating with Box, so you can achieve integration immediately just by registering, even without API knowledge.
When a file is uploaded to Box, notify on Telegram.
■Overview The 'Notify Telegram when a file is uploaded to Box' workflow is an automated flow that sends a notification to Telegram when a file is uploaded to Box. This allows team members to quickly recognize the addition of new files, enabling prompt response and sharing. By utilizing Yoom, you can smoothly set up API integration and achieve operational efficiency.
■Recommended for - Those who use Box regularly and want to improve file sharing efficiency - Administrators who want to quickly notify team or project members - Those who are already using Telegram as a communication tool - Those interested in automating operations and reducing manual notification tasks - Those who want to integrate with other SaaS apps using Yoom
■Notes - Please integrate both Box and Telegram with Yoom. - The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. - Please note that the shortest activation interval varies depending on the plan.
There are various ways to send related notifications for Box. We have picked up some of these methods for you to check out! Simply click "Try it out" on the automation example that interests you, register an account, and you can immediately experience related notifications for Box.
Registration takes just 30 seconds, so feel free to give it a try!
Automatically Send and Forward Box Information to Chat Tools
Receive immediate notifications on Telegram when a file is uploaded to Box. Such seamless integration elevates information sharing to the next level.
Gone are the days of asking someone, "Has that document been uploaded yet?" or checking repeatedly. Automatically delivered notifications will become a rhythm-setting presence for your projects. No matter where you are, it's like having someone next to you informing you. It's a simple yet reassuring system.
Similarly, this template allows you to receive notifications on Microsoft Teams when a file is uploaded to Box. Real-time notifications arrive with every upload, facilitating smooth internal communication.
You will no longer miss important document updates, making it easier to align within the team. The time spent on manual reporting and confirmation is completely reduced through automation. Without bothering anyone, it's accurate and fast. Such interactions become the norm for the team.
Notify Microsoft Teams when a file is uploaded to Box.
■Overview The 'Notify Telegram when a file is uploaded to Box' workflow is an automated flow that sends a notification to Telegram when a file is uploaded to Box. This allows team members to quickly recognize the addition of new files, enabling prompt response and sharing. By utilizing Yoom, you can smoothly set up API integration and achieve operational efficiency.
■Recommended for - Those who use Box regularly and want to improve file sharing efficiency - Administrators who want to quickly notify team or project members - Those who are already using Telegram as a communication tool - Those interested in automating operations and reducing manual notification tasks - Those who want to integrate with other SaaS apps using Yoom
■Notes - Please integrate both Box and Telegram with Yoom. - The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. - Please note that the shortest activation interval varies depending on the plan.
Automatically Send and Forward Box Information via Email
The moment a file is uploaded to Box, an email is automatically sent from Outlook. With such an automation system, the lag time until you notice the existence of a file is reduced to nearly zero.
Especially now that remote work has become the norm, many people realize the importance of being able to access the latest information from anywhere. There's no need to open Box with every notification, and information arrives at your fingertips in a timely manner. This template supports such an efficient and smart way of working.
Similarly, this system, which automatically sends email notifications to Gmail when a file is uploaded to a Box folder, changes the quality of information sharing. From sales representatives on the ground to management departments and professionals involved as advisors, people in all positions can catch information about "someone did something" without missing it.
Because email is a familiar tool, the barrier to implementation is low, and its convenience can be immediately felt. The small daily verification tasks become reliable through automation. This also leads to peace of mind for workers.
When a file is uploaded to the Box folder, send an email to Gmail.
Let's get started on creating a flow for Box-related notifications! This time, we'll proceed with the setup using Yoom, a no-code platform. If you don't have a Yoom account yet, please create one using this registration form.
[What is Yoom]
In this article,
we will explain the setup of a flow bot that "notifies Telegram when a file is uploaded to Box."
Flow Bot Setup Process
Link Box and Telegram with My Apps
Copy the Template
Set Actions for Box and Telegram
Turn on the Trigger to Complete Flow Activation Preparation
When a file is uploaded to Box, notify on Telegram.
■Overview The 'Notify Telegram when a file is uploaded to Box' workflow is an automated flow that sends a notification to Telegram when a file is uploaded to Box. This allows team members to quickly recognize the addition of new files, enabling prompt response and sharing. By utilizing Yoom, you can smoothly set up API integration and achieve operational efficiency.
■Recommended for - Those who use Box regularly and want to improve file sharing efficiency - Administrators who want to quickly notify team or project members - Those who are already using Telegram as a communication tool - Those interested in automating operations and reducing manual notification tasks - Those who want to integrate with other SaaS apps using Yoom
■Notes - Please integrate both Box and Telegram with Yoom. - The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. - Please note that the shortest activation interval varies depending on the plan.
Here, you will configure the settings to register the app information to be integrated with Yoom. After logging into the Yoom workspace, click "+ Add" on the My Apps screen.
A list of apps available in Yoom will be displayed. Please search for the app you want to integrate using the search box and proceed with registering it to My Apps.
Box
Clicking on the app name from the search results will switch to the Box integration confirmation screen.
Click "Allow access to Box" to complete the My App integration.
Telegram
Click on the app name that appears in the search results. A screen will pop up for entering the values required for integration.
Enter any name for the account name. The access token will be issued when you create a new bot in Telegram.
■Overview The 'Notify Telegram when a file is uploaded to Box' workflow is an automated flow that sends a notification to Telegram when a file is uploaded to Box. This allows team members to quickly recognize the addition of new files, enabling prompt response and sharing. By utilizing Yoom, you can smoothly set up API integration and achieve operational efficiency.
■Recommended for - Those who use Box regularly and want to improve file sharing efficiency - Administrators who want to quickly notify team or project members - Those who are already using Telegram as a communication tool - Those interested in automating operations and reducing manual notification tasks - Those who want to integrate with other SaaS apps using Yoom
■Notes - Please integrate both Box and Telegram with Yoom. - The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. - Please note that the shortest activation interval varies depending on the plan.
When the popup below appears, click "OK" to start the setup!
The copied template will be added to My Projects. You can access My Projects from the left menu bar.
Step 3: App Trigger "When a file is uploaded to a folder"
Click on the first step of the template and set the trigger (starting point) for the Flowbot. In this step, you will configure it to detect when a new file is uploaded to a specified folder in Box using a Webhook.
(1/2) Select the linked account and action
The following items are pre-configured on this screen:
Title
App
Account information linked with Box
Trigger action
Click Next to proceed.
(2/2) API Connection Settings for App Trigger
Folder Content ID
Retrieve the ID from the URL of the corresponding Box folder.
Once you have entered the Content ID, click the Test button. If successful, the following results will be displayed.
This result indicates that the test for the Webhook endpoint connection settings and the reception settings for the "FILE.UPLOADED" event was successfully conducted. The status is success, and the Webhook endpoint is registered as active. The target is the Box folder, and when a file is uploaded, a real-time notification is sent to the specified URL (e.g., https://yoom.fun/...).
This allows for automated processing triggered by file additions, significantly enhancing the speed and accuracy of operations. In the digital space, "awareness" acts on your behalf, moving ahead of you. It's a mechanism that supports a smart way of working.
Click Next to proceed.
If an error is displayed
One of the causes of errors may be a "mis-specification of the target resource (incorrect folder or file ID)" (404 Not Found or 403 Forbidden). Please check the ID again and proceed to retest.
(3/3) API Connection Settings for App Trigger
If the previous Webhook test is successful, upload a test file to the specified Box folder.
Once the event is triggered, test whether the Flowbot can detect it correctly. Click the Test button. If successful, you can obtain the detected items and values.
The following image shows the items and values obtained as a result of the test.
These items and values are defined as "output" in Yoom.
These values will be referenced in later steps. Click Save to proceed to the next step.
Step 4: Send a Message in Integration with the App
Click on the second template. In this step, you will configure it to notify a specified chat in Telegram using information from Box.
(1/2) Select Action
The following items are pre-configured on this screen:
Title
App
Account information linked with Telegram
Action
Click Next to proceed.
(2/2) API Connection Settings
Chat ID
The group ID in Telegram is not displayed in the usual UI, but can be obtained with a Bot. Use the obtained access token (API key) to access the following API endpoint.
Accessing this endpoint will display the group information the bot is participating in, including the group ID. For example, chat":{"id":-123456789,...} shows the id value as the group ID.
Create a template message for notifications. Pre-configured quote codes for the file name and content ID are embedded.
This code is stored in the Output tab within the dropdown menu that appears when you click the edit field. Selecting it embeds it in the edit field.
Once the input is complete, click the Test button. If successful, a test notification will be sent to the specified chat.
Click Save.
Step 5 (Final): Turn ON the App Trigger
Once all steps are configured, a completion screen will be displayed.
Turn ON the trigger and activate the Flowbot.
The trigger can be toggled ON/OFF from the toggle at the top left. The Flowbot setup is easily completed without programming.
Automation Example Using Box
By combining Box with other services, you can automate everything from file storage and folder creation to data synchronization. If you want to make your daily tasks smarter, try the integrations that interest you.
Create a folder in Box at the beginning of each month.
■Overview This flow creates a folder in Box at the beginning of each month. By using Yoom, you can easily integrate apps without programming.
■Recommended for 1. Those using Box for business ・Those managing files and folders with Box ・Teams utilizing Box for collaborative work ・Those who want to automate folder creation and standardize folder names for management ・Those manually creating folders each month
■Overview The workflow "Regularly sync the list of files in the Box folder to Google Sheets" is a business workflow that streamlines file management and allows you to always check the latest information in a spreadsheet. When using Box, file management and tracking updates within a folder can become cumbersome. Especially in an environment where a large number of files are frequently added or updated, manually organizing information can be challenging. By utilizing this workflow, you can automate the integration of Box and Google Sheets and easily view the latest file list.
■Recommended for - Those who manage large numbers of files using Box and want to centralize the latest information into a spreadsheet. - Business personnel spending time updating file lists manually. - Team leaders aiming for efficient data management by integrating Box and Google Sheets. - Executives looking to regularly check the file status and share it within the team.
■Notes - Please integrate Box and Google Sheets respectively with Yoom. - Triggers can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. - The shortest activation interval varies by plan, so please be careful. - The operation between "Repeat the same process" is a feature available only in Team Plan and Success Plan. In the case of Free Plan or Mini Plan, the operations or data connects set in the flow bot may result in errors, so please be careful. - Paid plans such as Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps or features (operations) that are subject to restriction.
When a new record is registered in the Salesforce Account object, create a folder with the account name in Box and record the folder URL in the record.
By integrating Box with the notification app, you can reduce the hassle of file sharing and prevent information leaks. As introduced in this article, with Yoom, even without programming knowledge, the setup is very simple. It can also flexibly integrate with chat tools and email, making daily tasks much more efficient.
Why not start by registering for Yoom for free and experience the convenience of integration for yourself?
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
With a decade of experience as a Web Planner and Director, my primary responsibilities at a web production company included proposing and managing revision and operation plans for clients. Currently, I am a parallel worker. In the Content Division at Yoom, I am involved in blog production, while also handling external PR projects for companies as an independent contractor. As I embark on a new venture in the vacation rental industry, I am committed to optimizing routine work efficiency.
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