Have you ever felt that it's a hassle to notify others every time a file is uploaded or burdensome to report every update when sharing files on Box? Manually handling notifications can lead to communication errors and delays in response.
However, when trying to integrate Box with notification tools, many people feel anxious about whether they can set it up on their own due to the need for API settings and technical knowledge.
That's why we recommend automating the integration of Box and notifications using the no-code tool Yoom. For example, you can easily set up a system to send notifications to Telegram when a file is uploaded to Box in just a few steps.
By automating notifications, not only is the hassle of checking reduced, but file sharing becomes smoother, leading to improved team efficiency. If you want to make better use of Box, be sure to check out the integration flow introduced in this article.
For those who want to try it as soon as possible
By using Yoom, you can easily integrate with Box without any coding. Yoom provides pre-prepared templates for integrating with Box, so you can achieve integration immediately just by registering, even without API knowledge.
Various Ways to Automatically Notify Box Data
There are various ways to send related notifications for Box. We have picked up some of these methods for you to check out! Simply click "Try it out" on the automation example that interests you, register an account, and you can immediately experience related notifications for Box.
Registration takes just 30 seconds, so feel free to give it a try!
Automatically Send and Forward Box Information to Chat Tools
Receive immediate notifications on Telegram when a file is uploaded to Box. Such seamless integration elevates information sharing to the next level.
Gone are the days of asking someone, "Has that document been uploaded yet?" or checking repeatedly. Automatically delivered notifications will become a rhythm-setting presence for your projects. No matter where you are, it's like having someone next to you informing you. It's a simple yet reassuring system.
Similarly, this template allows you to receive notifications on Microsoft Teams when a file is uploaded to Box. Real-time notifications arrive with every upload, facilitating smooth internal communication.
You will no longer miss important document updates, making it easier to align within the team. The time spent on manual reporting and confirmation is completely reduced through automation. Without bothering anyone, it's accurate and fast. Such interactions become the norm for the team.
Automatically Send and Forward Box Information via Email
The moment a file is uploaded to Box, an email is automatically sent from Outlook. With such an automation system, the lag time until you notice the existence of a file is reduced to nearly zero.
Especially now that remote work has become the norm, many people realize the importance of being able to access the latest information from anywhere. <span class="mark-yellow">There's no need to open Box with every notification, and information arrives at your fingertips in a timely manner.</span> This template supports such an efficient and smart way of working.
Similarly, this system, which automatically sends email notifications to Gmail when a file is uploaded to a Box folder, changes the quality of information sharing. From sales representatives on the ground to management departments and professionals involved as advisors, people in all positions can catch information about "someone did something" without missing it.
<span class="mark-yellow">Because email is a familiar tool, the barrier to implementation is low, and its convenience can be immediately felt.</span> The small daily verification tasks become reliable through automation. This also leads to peace of mind for workers.
Let's Create a Flow for Box-Related Notifications
Let's get started on creating a flow for Box-related notifications! This time, we'll proceed with the setup using Yoom, a no-code platform. If you don't have a Yoom account yet, please create one using this registration form.
[What is Yoom]
In this article,
we will explain the setup of a flow bot that "notifies Telegram when a file is uploaded to Box."
Flow Bot Setup Process
Link Box and Telegram with My Apps
Copy the Template
Set Actions for Box and Telegram
Turn on the Trigger to Complete Flow Activation Preparation
Step 1: Set Up My App Integration
Here, you will configure the settings to register the app information to be integrated with Yoom. After logging into the Yoom workspace, click "+ Add" on the My Apps screen.
A list of apps available in Yoom will be displayed. Please search for the app you want to integrate using the search box and proceed with registering it to My Apps.
Box
Clicking on the app name from the search results will switch to the Box integration confirmation screen.
Click "Allow access to Box" to complete the My App integration.
Telegram
Click on the app name that appears in the search results. A screen will pop up for entering the values required for integration.
Enter any name for the account name. The access token will be issued when you create a new bot in Telegram.
Enter the access token and click the add button to complete the My App registration.
Step 2: Copy the Template
Once the My App integration is complete, proceed to set up the Flow Bot template. Please copy the template from the "Try it" banner below.
When the popup below appears, click "OK" to start the setup!
The copied template will be added to My Projects. You can access My Projects from the left menu bar.
Step 3: App Trigger "When a file is uploaded to a folder"
Click on the first step of the template and set the trigger (starting point) for the Flowbot. In this step, you will configure it to detect when a new file is uploaded to a specified folder in Box using a Webhook.
(1/2) Select the linked account and action
The following items are pre-configured on this screen:
Title
App
Account information linked with Box
Trigger action
Click Next to proceed.
(2/2) API Connection Settings for App Trigger
Folder Content ID
Retrieve the ID from the URL of the corresponding Box folder.
Once you have entered the Content ID, click the Test button. If successful, the following results will be displayed.
This result indicates that the test for the Webhook endpoint connection settings and the reception settings for the "FILE.UPLOADED" event was successfully conducted. The status is success, and the Webhook endpoint is registered as active. The target is the Box folder, and when a file is uploaded, a real-time notification is sent to the specified URL (e.g., https://yoom.fun/...).
This allows for automated processing triggered by file additions, significantly enhancing the speed and accuracy of operations. In the digital space, "awareness" acts on your behalf, moving ahead of you. It's a mechanism that supports a smart way of working.
Click Next to proceed.
If an error is displayed
One of the causes of errors may be a "mis-specification of the target resource (incorrect folder or file ID)" (404 Not Found or 403 Forbidden). Please check the ID again and proceed to retest.
(3/3) API Connection Settings for App Trigger
If the previous Webhook test is successful, upload a test file to the specified Box folder.
Once the event is triggered, test whether the Flowbot can detect it correctly. Click the Test button. If successful, you can obtain the detected items and values.
The following image shows the items and values obtained as a result of the test.
These items and values are defined as "output" in Yoom.
These values will be referenced in later steps. Click Save to proceed to the next step.
Step 4: Send a Message in Integration with the App
Click on the second template. In this step, you will configure it to notify a specified chat in Telegram using information from Box.
(1/2) Select Action
The following items are pre-configured on this screen:
Title
App
Account information linked with Telegram
Action
Click Next to proceed.
(2/2) API Connection Settings
Chat ID
The group ID in Telegram is not displayed in the usual UI, but can be obtained with a Bot. Use the obtained access token (API key) to access the following API endpoint.
Accessing this endpoint will display the group information the bot is participating in, including the group ID. For example, chat":{"id":-123456789,...} shows the id value as the group ID.
Create a template message for notifications. Pre-configured quote codes for the file name and content ID are embedded.
This code is stored in the Output tab within the dropdown menu that appears when you click the edit field. Selecting it embeds it in the edit field.
Once the input is complete, click the Test button. If successful, a test notification will be sent to the specified chat.
Click Save.
Step 5 (Final): Turn ON the App Trigger
Once all steps are configured, a completion screen will be displayed.
Turn ON the trigger and activate the Flowbot.
The trigger can be toggled ON/OFF from the toggle at the top left. The Flowbot setup is easily completed without programming.
Automation Example Using Box
By combining Box with other services, you can automate everything from file storage and folder creation to data synchronization. If you want to make your daily tasks smarter, try the integrations that interest you.
Conclusion
By integrating Box with the notification app, you can reduce the hassle of file sharing and prevent information leaks. As introduced in this article, with Yoom, even without programming knowledge, the setup is very simple. It can also flexibly integrate with chat tools and email, making daily tasks much more efficient.
Why not start by registering for Yoom for free and experience the convenience of integration for yourself?
The person who wrote this article
k.hieda
10 years as a web planner and director. When I worked for a web production company, my main focus was on proposing modifications and operation plans to clients and proceeding with production. I'm currently a parallel worker. We produce blogs in Yoom's content division, and receive external public relations projects for companies in our individual business. Since we are starting a private lodging, we aim to thoroughly improve the efficiency of routine work!
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