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Have you ever felt that it's a hassle to notify others every time a file is uploaded or burdensome to report every update when sharing files on Box? Manually handling notifications can lead to communication errors and delays in response.
However, when trying to integrate Box with notification tools, many people feel anxious about whether they can set it up on their own due to the need for API settings and technical knowledge.
That's why we recommend automating the integration of Box and notifications using the no-code tool Yoom. For example, you can easily set up a system to send notifications to Telegram when a file is uploaded to Box in just a few steps.
By automating notifications, not only is the hassle of checking reduced, but file sharing becomes smoother, leading to improved team efficiency. If you want to make better use of Box, be sure to check out the integration flow introduced in this article.
By using Yoom, you can easily integrate with Box without any coding. Yoom provides pre-prepared templates for integrating with Box, so you can achieve integration immediately just by registering, even without API knowledge.
■Overview
The "Notify Telegram when a file is uploaded to Box" workflow is an automation flow that automatically sends a notification to Telegram when a file is uploaded to Box. This allows team members to quickly become aware of new file additions, enabling prompt responses and sharing. By utilizing Yoom, you can smoothly set up API integration and achieve operational efficiency.
■Recommended for
■Benefits of using this template
There are various ways to send related notifications for Box. We have picked up some of these methods for you to check out! Simply click "Try it out" on the automation example that interests you, register an account, and you can immediately experience related notifications for Box.
Registration takes just 30 seconds, so feel free to give it a try!
Receive immediate notifications on Telegram when a file is uploaded to Box. Such seamless integration elevates information sharing to the next level.
Gone are the days of asking someone, "Has that document been uploaded yet?" or checking repeatedly. Automatically delivered notifications will become a rhythm-setting presence for your projects.
No matter where you are, it's like having someone next to you informing you. It's a simple yet reassuring system.
Similarly, this template allows you to receive notifications on Microsoft Teams when a file is uploaded to Box.
Real-time notifications arrive with every upload, facilitating smooth internal communication.
You will no longer miss important document updates, making it easier to align within the team. The time spent on manual reporting and confirmation is completely reduced through automation.
Without bothering anyone, it's accurate and fast. Such interactions become the norm for the team.
■Overview
This is a flow that notifies Microsoft Teams when a file is uploaded to Box.
By using Yoom, you can easily integrate apps without programming.
■Recommended for
1. Those who use Box for file sharing and collaboration
・Those who use Box with their team but often miss when files are uploaded
・Those who want to always be aware of the latest file information and respond quickly
2. Those who have adopted Microsoft Teams as an internal communication tool
・Those who use Microsoft Teams regularly and want to know the file upload status in real-time
・Those who want to share information smoothly and improve the productivity of the entire team
■Benefits of using this template
By introducing a flow that automatically notifies Microsoft Teams when a file is uploaded to Box, you can share information quickly.
This allows the entire team to immediately know when important files are uploaded, enabling prompt responses.
Furthermore, since manual notification tasks are no longer necessary, work becomes more efficient, and time can be used effectively.
The time saved can be allocated to other tasks, leading to increased productivity.
■Notes
・Please integrate Yoom with both Box and Microsoft Teams.
・Microsoft365 (formerly Office365) has a personal plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
■Overview
The "Notify Telegram when a file is uploaded to Box" workflow is an automation flow that automatically sends a notification to Telegram when a file is uploaded to Box. This allows team members to quickly become aware of new file additions, enabling prompt responses and sharing. By utilizing Yoom, you can smoothly set up API integration and achieve operational efficiency.
■Recommended for
■Benefits of using this template
The moment a file is uploaded to Box, an email is automatically sent from Outlook.
With such an automation system, the lag time until you notice the existence of a file is reduced to nearly zero.
Especially now that remote work has become the norm, many people realize the importance of being able to access the latest information from anywhere.
There's no need to open Box with every notification, and information arrives at your fingertips in a timely manner. This template supports such an efficient and smart way of working.
Similarly, this system, which automatically sends email notifications to Gmail when a file is uploaded to a Box folder, changes the quality of information sharing.
From sales representatives on the ground to management departments and professionals involved as advisors, people in all positions can catch information about "someone did something" without missing it.
Because email is a familiar tool, the barrier to implementation is low, and its convenience can be immediately felt.
The small daily verification tasks become reliable through automation. This also leads to peace of mind for workers.
■Overview
This is a flow that sends an email to Gmail when a file is uploaded to a Box folder.
■Recommended for
1. Those who want to easily share tasks and information
・Sales department personnel responsible for numerical target management
・Personnel in charge of the headquarters of companies with many branches
・Professionals such as social insurance labor consultants and tax accountants with advisory contracts
2. Those who use Gmail as their main communication tool
・Department heads using it for internal communication
・Sales assistants responsible for interactions with client companies
3. Those who want to reduce manual input and automate processes
・Owners of small and medium-sized enterprises aiming for business automation
・Administrative staff who want to improve data accuracy
■Benefits of using this template
・By sending an email to Gmail when a file is uploaded to a Box folder, you can quickly integrate files.
・Automating file upload notifications can improve work efficiency.
■Notes
・Please integrate Gmail and Box with Yoom respectively.
■Overview
This flow sends an email to Outlook when a new file is uploaded to Box.
You can automatically detect when a file is uploaded and send an email with the file to Outlook without having to access Box.
■Notes
・Please integrate both Box and Outlook with Yoom.
・Microsoft365 (formerly Office365) has a home plan and a general business plan (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
Let's get started on creating a flow for Box-related notifications! This time, we'll proceed with the setup using Yoom, a no-code platform. If you don't have a Yoom account yet, please create one using this registration form.
[What is Yoom]
In this article,
we will explain the setup of a flow bot that "notifies Telegram when a file is uploaded to Box."
■Overview
The "Notify Telegram when a file is uploaded to Box" workflow is an automation flow that automatically sends a notification to Telegram when a file is uploaded to Box. This allows team members to quickly become aware of new file additions, enabling prompt responses and sharing. By utilizing Yoom, you can smoothly set up API integration and achieve operational efficiency.
■Recommended for
■Benefits of using this template
Here, you will configure the settings to register the app information to be integrated with Yoom. After logging into the Yoom workspace, click "+ Add" on the My Apps screen.
A list of apps available in Yoom will be displayed. Please search for the app you want to integrate using the search box and proceed with registering it to My Apps.
Clicking on the app name from the search results will switch to the Box integration confirmation screen.
Click "Allow access to Box" to complete the My App integration.
Click on the app name that appears in the search results. A screen will pop up for entering the values required for integration.
＞Official Help: BotFather
Enter the access token and click the add button to complete the My App registration.
Once the My App integration is complete, proceed to set up the Flow Bot template. Please copy the template from the "Try it" banner below.
■Overview
The "Notify Telegram when a file is uploaded to Box" workflow is an automation flow that automatically sends a notification to Telegram when a file is uploaded to Box. This allows team members to quickly become aware of new file additions, enabling prompt responses and sharing. By utilizing Yoom, you can smoothly set up API integration and achieve operational efficiency.
■Recommended for
■Benefits of using this template
When the popup below appears, click "OK" to start the setup!
The copied template will be added to My Projects. You can access My Projects from the left menu bar.
Click on the first step of the template and set the trigger (starting point) for the Flowbot. In this step, you will configure it to detect when a new file is uploaded to a specified folder in Box using a Webhook.
The following items are pre-configured on this screen:
Click Next to proceed.
Once you have entered the Content ID, click the Test button. If successful, the following results will be displayed.
This result indicates that the test for the Webhook endpoint connection settings and the reception settings for the "FILE.UPLOADED" event was successfully conducted. The status is success, and the Webhook endpoint is registered as active.
The target is the Box folder, and when a file is uploaded, a real-time notification is sent to the specified URL (e.g., https://yoom.fun/...).
This allows for automated processing triggered by file additions, significantly enhancing the speed and accuracy of operations. In the digital space, "awareness" acts on your behalf, moving ahead of you. It's a mechanism that supports a smart way of working.
Click Next to proceed.
One of the causes of errors may be a "mis-specification of the target resource (incorrect folder or file ID)" (404 Not Found or 403 Forbidden). Please check the ID again and proceed to retest.
If the previous Webhook test is successful, upload a test file to the specified Box folder.
Once the event is triggered, test whether the Flowbot can detect it correctly. Click the Test button. If successful, you can obtain the detected items and values.
The following image shows the items and values obtained as a result of the test.
These items and values are defined as "output" in Yoom.
These values will be referenced in later steps. Click Save to proceed to the next step.
Click on the second template. In this step, you will configure it to notify a specified chat in Telegram using information from Box.
The following items are pre-configured on this screen:
Click Next to proceed.
After setting the Chat ID, scroll down.
Once the input is complete, click the Test button. If successful, a test notification will be sent to the specified chat.
Click Save.
Once all steps are configured, a completion screen will be displayed.
Turn ON the trigger and activate the Flowbot.
The trigger can be toggled ON/OFF from the toggle at the top left. The Flowbot setup is easily completed without programming.
By combining Box with other services, you can automate everything from file storage and folder creation to data synchronization.
If you want to make your daily tasks smarter, try the integrations that interest you.
■Overview
This is a flow for creating a folder in Box at the beginning of each month.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. People who use Box for business
・Those who manage files and folders with Box
・Teams that use Box for collaboration
・Those who want to automate folder creation and manage with unified folder names
・Those who manually create folders every month
■Benefits of using this template
By automating folder creation in Box, you can manage with unified folder names.
However, if multiple members create folders, there is a risk that the naming conventions for folder names will not be unified, leading to a lack of consistency in folder names.
In this flow, the flow is triggered at the beginning of each month to create a folder with a desired name.
With the automation of monthly folder creation, omissions are eliminated, and team work becomes smoother.
You can set the naming conventions for folders in team work through the flow, allowing you to manage folder names in Box uniformly.
Moreover, with unified folder names, you can quickly find the desired folder, thus improving work efficiency.
■Overview
The "Regularly Sync File List in Box Folder to Google Spreadsheet" workflow streamlines file management and allows you to always check the latest information in a spreadsheet.
When using Box, managing files within folders and tracking update information can become complicated.
Especially in environments where many files are frequently added or updated, manually organizing information is challenging.
By utilizing this workflow, you can automate the integration between Box and Google Spreadsheet, making it easy to always check the latest file list.
■Recommended for
■Benefits of using this template
By automating the synchronization from Box to Google Spreadsheet, you can reduce manual update tasks by regularly syncing the file list in the Box folder to Google Spreadsheet.
Additionally, since file additions and changes are reflected in Google Spreadsheet, you can always grasp the latest status.
Automation allows you to manage multiple file information in a single spreadsheet, facilitating smooth information sharing.
■Overview
When a DocuSign envelope is completed, download the certificate of the envelope and store it in a specific folder in Box.
■Overview
This is a flow bot that integrates box and OneDrive, uploading files to OneDrive that have been uploaded to a specific folder in box.
Please use it when you want to store files in both box and OneDrive.
■Recommended for
1. Those who use both box and OneDrive
2. Those who want to improve efficiency with box and OneDrive
3. Those who have tasks that require storing the same files in both box and OneDrive
■Benefits of using this template
・Once a file is placed in box, it can be automatically uploaded to OneDrive, reducing the effort of uploading files to both tools.
・Automatically uploading files reduces omissions and errors.
■Notes
・Integration with Yoom is required for both box and OneDrive apps.
・Feel free to change the settings for the folder ID in box and the destination folder in OneDrive as needed.
◼️Overview
This is a flowbot that integrates Salesforce and Box via API. When a new record is registered in the Salesforce account object, a folder with the account name is created in Box, and the folder URL is recorded in the record.
Since the folder name is created with the account name, there is no need to manually create a folder.
Please change the ID of the parent folder where a new folder will be created in Box and use it accordingly.
◼️Notes
・Please link your Box and Salesforce accounts with Yoom to use this service.
・Salesforce is an app that can only be used with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections set in the flowbot will result in errors, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use apps that are subject to restrictions.
By integrating Box with the notification app, you can reduce the hassle of file sharing and prevent information leaks.
As introduced in this article, with Yoom, even without programming knowledge, the setup is very simple.
It can also flexibly integrate with chat tools and email, making daily tasks much more efficient.
Why not start by registering for Yoom for free and experience the convenience of integration for yourself?
