If you want to be aware of new posts published on WordPress or share them with someone, you need to manually copy and send the URL to the relevant chat tool room or enter an email address to notify someone. This can feel a bit cumbersome if it happens every time, right? Sometimes, you might even forget to send or notify!
So, this time, to avoid such situations, we will introduce a method of automation that allows you to automatically send, forward, and notify WordPress data!
If you can automate sending and forwarding to chat tools or email tools, the manual workflow you have been doing can be simplified. You might even find it easier to notice new comments! It could potentially lead to business improvement, so please take a look!
For Those Who Want to Try It Quickly
Yoom offers templates for automating workflows using WordPress! If you want to try it right away, click the banner below to get started!
When a comment is added in WordPress, notify Microsoft Teams.
■Overview The "Notify Microsoft Teams when a comment is added in WordPress" workflow is a business workflow that streamlines website communication. Every time a new comment is posted on WordPress, a notification is automatically sent to a specified channel in Microsoft Teams, enabling speedy confirmation and prompt response. This significantly reduces the hassle of comment management and facilitates smooth information sharing within the team.
■Recommended for ・Those who operate blogs or websites using WordPress ・Site administrators seeking prompt responses to new comments ・Those utilizing Microsoft Teams as a team communication tool ・Marketing personnel aiming to streamline comment management ・Operating teams working to improve site engagement
■Notes ・Please integrate both WordPress and Microsoft Teams with Yoom. ・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・Microsoft365 (formerly Office365) has both home and general business plans (Microsoft365 Business), and authentication may fail if you are not subscribed to the general business plan.
Various Ways to Automatically Notify WordPress Data
There are several ways to automatically notify WordPress data. We've picked out a few methods for you to check out!
Simply click "Try it out" on the automation example you're interested in and register an account to immediately experience automatic WordPress notifications. Registration takes just 30 seconds, so feel free to give it a try!
Automatically Notify WordPress Data to Chat Tools
This flow automatically notifies chat tools based on posts or updates in WordPress. It's convenient because notifications can be sent to your familiar chat apps.
Notify on Telegram when a post is published on WordPress.
■Overview The "Notify Microsoft Teams when a comment is added in WordPress" workflow is a business workflow that streamlines website communication. Every time a new comment is posted on WordPress, a notification is automatically sent to a specified channel in Microsoft Teams, enabling speedy confirmation and prompt response. This significantly reduces the hassle of comment management and facilitates smooth information sharing within the team.
■Recommended for ・Those who operate blogs or websites using WordPress ・Site administrators seeking prompt responses to new comments ・Those utilizing Microsoft Teams as a team communication tool ・Marketing personnel aiming to streamline comment management ・Operating teams working to improve site engagement
■Notes ・Please integrate both WordPress and Microsoft Teams with Yoom. ・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・Microsoft365 (formerly Office365) has both home and general business plans (Microsoft365 Business), and authentication may fail if you are not subscribed to the general business plan.
This flow allows you to automatically send emails triggered by posts or updates in WordPress. It helps prevent missed notifications and improves efficiency by sending notifications automatically without having to open WordPress.
Notify by email in Outlook when a post is published in WordPress.
■Overview The "Notify via Gmail when a comment is added in WordPress" flow automatically detects new comments on a WordPress site and sends notifications via Gmail.
■Recommended for ・Those who manage a WordPress site and find comment management cumbersome ・Bloggers or site administrators who want to respond quickly without missing new comments ・Those who use Gmail regularly and want to centrally manage notifications ・Those interested in automating business workflows and want to improve efficiency using Yoom ・Those aiming to enhance communication with users and revitalize their site
■Notes ・Please integrate WordPress and Gmail with Yoom. ・The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan.
Let's Create a Flow to Automatically Notify WordPress Data
Let's get started with creating a flow to automatically notify WordPress data! This time, we'll proceed with the setup using Yoom, a no-code platform. If you don't have a Yoom account yet, please create one using this registration form.
[What is Yoom]
This time, we will create a flow bot that notifies Microsoft Teams when a comment is added in WordPress! The creation process is broadly divided into the following steps:
Integrate WordPress and Microsoft Teams with My Apps
Copy the template
Set up the WordPress trigger and Microsoft Teams action
Turn on the trigger and complete the flow activation preparation
When a comment is added in WordPress, notify Microsoft Teams.
■Overview The "Notify Microsoft Teams when a comment is added in WordPress" workflow is a business workflow that streamlines website communication. Every time a new comment is posted on WordPress, a notification is automatically sent to a specified channel in Microsoft Teams, enabling speedy confirmation and prompt response. This significantly reduces the hassle of comment management and facilitates smooth information sharing within the team.
■Recommended for ・Those who operate blogs or websites using WordPress ・Site administrators seeking prompt responses to new comments ・Those utilizing Microsoft Teams as a team communication tool ・Marketing personnel aiming to streamline comment management ・Operating teams working to improve site engagement
■Notes ・Please integrate both WordPress and Microsoft Teams with Yoom. ・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・Microsoft365 (formerly Office365) has both home and general business plans (Microsoft365 Business), and authentication may fail if you are not subscribed to the general business plan.
Step 1: Integrating WordPress and Microsoft Teams with My Apps
1. How to Register WordPress
After logging into Yoom, click on My Apps, then click on ”+ Add”, and search for WordPress.
The new WordPress registration screen will appear, so please read the notes carefully and enter "Account Name", "Domain", "Username", and "Password". Once entered, press the Add button.
This completes the integration of WordPress with My Apps.
2. How to Register Microsoft Teams Similarly, click on "+ Add" and search for Microsoft Teams.
The Microsoft Teams login page will appear, so enter your email address or phone number and click "Next".
After entering your password, click Sign In.
This completes the integration of Microsoft Teams with My Apps!
Note: Microsoft 365 (formerly Office 365) has personal and business plans (Microsoft 365 Business). If you do not have a business plan, authentication from Yoom may not work properly, so please be careful.
Step 2: Copying the Template
From here, we will start creating the flow! By using Yoom's templates, you can easily automate your tasks. First, open the template page below and click 'Try it'.
When a comment is added in WordPress, notify Microsoft Teams.
■Overview The "Notify Microsoft Teams when a comment is added in WordPress" workflow is a business workflow that streamlines website communication. Every time a new comment is posted on WordPress, a notification is automatically sent to a specified channel in Microsoft Teams, enabling speedy confirmation and prompt response. This significantly reduces the hassle of comment management and facilitates smooth information sharing within the team.
■Recommended for ・Those who operate blogs or websites using WordPress ・Site administrators seeking prompt responses to new comments ・Those utilizing Microsoft Teams as a team communication tool ・Marketing personnel aiming to streamline comment management ・Operating teams working to improve site engagement
■Notes ・Please integrate both WordPress and Microsoft Teams with Yoom. ・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・Microsoft365 (formerly Office365) has both home and general business plans (Microsoft365 Business), and authentication may fail if you are not subscribed to the general business plan.
Once the template has been copied, please click "OK".
Step 3: Setting up a trigger to activate when a comment is posted on WordPress
First, click on the "When a comment is posted" item in the WordPress icon to set it up!
The screen below is set by default. If there are no issues with the settings, click "Next" to proceed.
You can choose the trigger activation timing from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. It is generally recommended to use the shortest activation interval for your plan! Note: Depending on the plan content, the shortest interval for setting a trigger may vary, so please be aware of this.
Once the activation interval is set, switch to the WordPress screen and add a comment for testing. (The content of the comment is free!)
After adding the comment, return to the Yoom screen and press the test button. If the test is successful, the output will be obtained. Once you have confirmed the output, press the "Save" button! Reference: For more about the output, please check here.
Step 4: Send a message to a channel in Microsoft Teams
Next, let's set up the "Send message to a channel" item in the Microsoft Teams icon.
The screen below is already set. If there are no issues with the settings, proceed to the next page!
Click inside the box to display the options for the team ID, and select the desired ID to use.
Set the channel ID in the same way.
You can set the message freely. For example, if you set it as shown in the screen below, when a comment is added in WordPress, the "Comment ID" and "Comment Content" will be automatically retrieved and automatically notified to the Microsoft Teams you set earlier! Try changing the output or message content to suit your needs.
Once the settings are complete, click the test button. If the test is successful, a notification will be sent to Microsoft Teams, and if there are no issues, click "Save".
Step 5: Turn on the trigger
Finally, click "Turn on the trigger". This completes the flow of "Notify Microsoft Teams when a comment is added in WordPress"! Let's check the operation of the flow immediately.
Other automation examples using WordPress
You can automatically notify Gmail or Slack of WordPress posts or comments, or automatically register them in SPIRAL or Google Sheets. Additionally, it is possible to automatically post information from Google Forms to WordPress!
Add to Google Sheets when a post is published in WordPress.
■Overview The "Notify Slack when a comment is added in WordPress" flow is a business workflow that streamlines the management of comments on WordPress sites.
■Recommended for ・Site operators who are managing WordPress and spending a lot of time on comment management. ・Those who manage sites as a team and wish to handle comments smoothly. ・Editors of blogs or news sites who need to check comments promptly. ・Those who want to automate work using Yoom but do not know the specific settings.
■Notes ・Please link both WordPress and Slack with Yoom. ・The trigger can be set to intervals of 5, 10, 15, 30, or 60 minutes. ・Please be aware that the shortest trigger interval depends on the plan.
■Summary The flow "Post on X (Twitter) when there is a new post on WordPress" is a business workflow that automates the integration with SNS when updating a blog. When an article is published on WordPress, the same content will automatically be posted on X (Twitter), enabling effective information dissemination while saving effort.
■Recommended for ・Those who operate a blog on WordPress and want to automate posting on SNS ・Bloggers and marketers who are spending time on manual SNS updates ・Website administrators who want to easily set up integration with WordPress and X (Twitter) ・Individuals or corporate PR personnel aiming for efficiency in information dissemination ・Those who aim to consistently distribute content across multiple platforms
■Notes ・Please link each of WordPress and X (Twitter) with Yoom. ・You can choose a trigger interval of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
We introduced how to automatically send, notify, and forward WordPress data to chat tools and email tools using the no-code tool Yoom! Not only can you notify about the publication of new articles, but you can also automatically send new comments to chat tools and email tools, potentially allowing for faster sharing and understanding compared to when it was done manually!
Additionally, automatically sending and forwarding WordPress data can be easily achieved by utilizing Yoom, which requires no programming! Since automation can be smoothly introduced without specialized knowledge like that of an engineer, it might be seen as a benefit for beginners.
I have previously gained experience in sales and sales administration within the human resources industry. Based on my past experience, I have realized that the challenges faced by various companies can be alleviated through "automation of operations." Through Yoom, I will continue to share information daily to help address your concerns as much as possible.
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