How to integrate Google Forms with WordPress to create new posts on WordPress using the content from Google Forms

By quickly uploading Google Form responses to the site, you can deliver fresh information.
Leveraging the integration of Google Forms and WordPress with Yoom, the posting process is automated, allowing for faster information dissemination.
Additionally, by directly transcribing accurate information, you can prevent transcription errors during posting.
This article introduces methods to streamline daily operations by automating the posting process.

Recommended for

・Those who use Google Forms and WordPress for information dissemination
・Those who want to quickly reflect event feedback and survey results on the site
・Those considering reducing the burden of routine tasks and improving operational efficiency
・Those who want to prevent input errors and human errors when creating WordPress articles
・Those who want to automate data processes through the integration of multiple tools

Benefits and Examples of Google Forms and WordPress Integration

Benefit 1: Speeding Up the Information Dissemination Process

By automatically posting data collected from Google Forms as WordPress articles, the process leading to information dissemination can be shortened.
For example, if an event organizer wants to immediately reflect feedback from participants on the site, manual work can cause a time lag.
By automating this task, articles can be created promptly after form submission, allowing site visitors to receive information continuously.
It proves valuable in situations where the freshness of information is crucial.

Benefit 2: Reducing the Burden of Routine Tasks

Manually reflecting data collected from forms into WordPress can be time-consuming, especially with large data volumes.
By implementing this automation, the time spent on this task can be reduced, allowing resources to be prioritized for other important tasks.
For instance, in scenarios where it is necessary to collect questions for online seminars or publish survey results, data is reflected on the WordPress side without the need for cross-application work by the person in charge.
The reduction in work time can also lead to improved overall productivity.

Benefit 3: Avoiding Human Errors

Manual data entry into WordPress carries the risk of entry errors or omissions, but by automating the article posting process, the content of Google Forms is directly reflected as WordPress articles.
Since the data entered in the form is directly converted into articles, it helps maintain the accuracy of the information being disseminated and prevents issues such as the publication of incorrect information.

[About Yoom]

Now, let's create a flowbot using the template for "Creating a New Post in WordPress Using Google Form Content".

How to Create a Google Forms and WordPress Integration Flow

The process to complete the flow will proceed as follows.

・Integrate Google Forms and WordPress with My Apps
・Copy the template
・Set triggers for Google Forms and configure WordPress
・Turn on the trigger

Now, let's proceed with the new connection of the apps to be integrated.

・Integrate Google Forms and WordPress with My Apps

(1) First, connect Google Forms to My Apps.
After logging into your Yoom account, click "My Apps" on the left panel and search for Google Forms from "New Connection".

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Search for the Google Forms app icon and click on it.

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(2) Click "Sign in with Google" to move to the account selection screen, and choose the account you want to integrate from the management account on the right.
After selection, proceed to the sign-in screen and complete the authentication.
The first Google Forms connection is now complete.

(3) Next, integrate the WordPress app.
Select WordPress in the same way as registering Google Forms with My Apps.

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(4) After entering "Account Name", "Domain", and "Username", click [Add].

If the settings are done correctly, you will be moved to the My Apps screen of your Yoom account with the two apps added.
Now, the two apps are connected to your Yoom account.

・Copy the Template

After confirming that the new connection of the target apps to your Yoom account is complete, click the icon for "Try this template" below.

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The template will be copied, so click the "OK" button.
You will be redirected to the "My Projects" screen of your Yoom account, so please check the template content.

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There are two setup flows.

・Google Form Trigger Setup

(1) First, set up the app trigger for Google Forms.

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From the My Projects section on the left side of the Yoom account screen, click "【Copy】Create a new post on WordPress using Google Form content".

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After clicking, the template content will be displayed as shown in the screen below.

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(2) First, click on the trigger "When a response is submitted to the form".

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(3) Enter the account information to be linked and click [Next].
On the next screen, enter information such as "Trigger Interval" and "Form ID".

Select any of the following for "Trigger Interval": 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
※ Note that the trigger interval varies depending on the plan.

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(4) After entering the information, click [Test] and if there are no issues, click [Save].
In this step, you can obtain information as output as shown below.

The output information can be used in other operations as noted in "This value can be used in other operations." You can reference and utilize it in subsequent steps.
If you want to increase the output you can obtain, it is recommended to use 'JSONPath' to obtain other values (such as slugs or titles).

By utilizing the Google Form app trigger, you can activate the flow bot based on the response content of the Google Form.
For more details, please check the Help Page and make the settings in advance.

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・WordPress Setup

(1) Finally, click on the second action "Create a new post".

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(2) Enter the account information for the WordPress to be linked and click [Next].

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(3) Check the annotation parts such as "Slug", "Password", and "Content" and make the settings.
If you have set 'JSONPath' in the previous step, you can reference information in this item.
(The image below is an example of referencing output. The content is expanded based on the obtained information.)

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(4) After entering the information, click [Test] and if there are no issues, click [Save].
This completes the setup.

・Turn ON the Trigger

By clicking the red-framed part "Turn ON the Trigger" on the screen below, the flow bot will automatically start.

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Here is the template used this time

Other Automation Examples Using WordPress

There are more examples of automation using WordPress on Yoom, so here are a few introductions.

Add to kintone When a Post is Published on WordPress

This flow is recommended for those who run blogs or news sites on WordPress.
When a post is published on WordPress, the necessary information is automatically added to the kintone database.
Content managers no longer need to check both WordPress and kintone, allowing them to efficiently share the latest information.

Notify Google Chat When an Article is Published on WordPress

You no longer need to manually input information about published articles from WordPress into Google Chat, saving you time.
Notifications will be sent to a Google Chat space immediately after an article is published on WordPress, enabling quick information sharing.

Add Posts to Notion When Published on WordPress

By utilizing this flow, necessary information is automatically added to the Notion database when a post is published on WordPress.
This reduces manual work and human error, improving the overall efficiency of the team.

Summary

Integrating Google Forms with WordPress not only improves the speed and accuracy of information dissemination but also contributes to streamlining operations.
By automating tasks, it is expected to prevent manual errors and create an environment where you can focus on more important tasks.
This will enable quicker and more accurate information dissemination while maintaining the freshness of the information.

Please take advantage of Yoom to experience automation through app integration.