By introducing an automated flow, responses from Google Forms can be quickly uploaded to the site, allowing for the dissemination of fresh information. With the integration of Google Forms and WordPress using Yoom, the posting process is automated, enabling faster information release. Additionally, by transcribing accurate information as is, it should be possible to prevent transcription errors during posting.
This article introduces methods to streamline daily operations by automating the posting process. If you are looking to improve work efficiency, please read to the end!
Recommended for
Those who publish information using Google Forms and WordPress
Those who want to quickly reflect event feedback or survey results on their site
Those considering reducing the burden of routine tasks and improving work efficiency
Those who want to prevent input errors and human errors when creating WordPress articles
Those who want to automate data processes through the integration of multiple tools
For those who want to try it immediately
This article introduces the integration method using the no-code tool "Yoom". No complicated settings or operations are required, and even non-engineers can easily achieve it. You can start immediately from the template below, so please give it a try!
Use the contents of Google Forms to create a new post in WordPress.
Let's create a flow bot using the template "Create a new post in WordPress using Google Form content".
How to Create a Flow for Integrating Google Forms and WordPress
The process to complete the flow will proceed as follows:
Integrate Google Forms and WordPress with My Apps
Copy the template
Set triggers for Google Forms and configure WordPress
Turn on the trigger
Let's start by connecting the apps for integration.
・Integrate Google Forms and WordPress with My Apps
(1) First, connect Google Forms to My Apps. After logging into your Yoom account, click "My Apps" on the left panel and search for Google Forms from "New Connection".
Search for and click the Google Forms app icon.
(2) Click "Sign in with Google" to proceed to the account selection screen, then choose the account you want to integrate from the right management account. After selection, proceed to the sign-in screen and complete the authentication. The first Google Forms connection is now complete.
(3) Next, integrate the WordPress app. Select WordPress in the same way as registering Google Forms to My Apps.
(4) After entering "Account Name", "Domain", and "Username", click [Add].
If the settings are correct, you will be taken to the My Apps screen of your Yoom account with the two apps added. Now, the two apps are connected to your Yoom account.
・Copy the Template
After confirming that the new connection of the target app to your Yoom account is complete, click the icon "Try this template" below the template.
Use the contents of Google Forms to create a new post in WordPress.
The template will be copied, so click the "OK" button. You will be taken to the "My Projects" screen of your Yoom account, so please check the template content.
There are two setup flows.
・Google Form Trigger Setup
(1) First, set up the Google Form app trigger.
From the My Projects on the left side of your Yoom account screen, click "【Copy】Create a new post on WordPress using Google Form content".
After clicking, the template content will be displayed as shown in the screen below.
(2) First, click on the trigger "When a response is submitted to the form".
(3) Enter the account information to be linked and click [Next]. On the next screen, enter information such as "Trigger Interval" and "Form ID".
Select any "Trigger Interval" from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. *Note that the trigger interval varies depending on the plan.
(4) After entering the information, click [Test], and if there are no issues, click [Save]. In this step, you can obtain information as output as shown below.
The output information can be quoted and utilized in the subsequent steps, as noted in "This value can be used in other operations.". If you want to increase the output you can obtain, it is recommended to use 'JSONPath' to obtain other values (such as slugs or titles).
By utilizing the Google Form app trigger, you can activate the flow bot based on the response content of the Google Form. For more details, please check the help page and set it up in advance.
・WordPress Setup
(1) Finally, click on the second action "Create a new post".
(2) Enter the account information of the WordPress to be linked and click [Next].
(3) Check the annotation parts such as "Slug", "Password", "Content", and make the settings. If you have set 'JSONPath' in the previous step, you can quote information in this item. (The following image is an example of quoting output. The content is expanded based on the obtained information.)
(4) After entering the information, click [Test], and if there are no issues, click [Save]. This completes the setup.
・Turn on the Trigger
By clicking the red frame part "Turn on the Trigger" on the screen below, the flow bot will automatically start.
Here is the template used this time
Use the contents of Google Forms to create a new post in WordPress.
Other Automation Examples Using Google Forms and WordPress
In addition to the flow introduced this time, you can achieve various business automations by using the APIs of Google Forms and WordPress. Both can be used with simple settings, so if there's anything you're interested in, please give it a try!
Automation Examples Using Google Forms
Issue and send a PDF based on the answers in a Google Form
Information entered in a Google Form is quickly and automatically converted to PDF, increasing the accuracy of the information and reducing the risk of human error.
Generate a PDF based on the responses from Google Forms and send it via Gmail.
■Overview Using the "Generate a PDF based on Google Form responses and send it via Gmail" workflow reduces the time and effort required for document creation. Shorter working hours will lead to increased productivity.
■Recommended for ・Those who collect data using Google Forms ・Those who want to quickly create reports or documents based on collected data ・Those who find manual document creation cumbersome ・Those who use Gmail for communication and information sharing ・Those who want to speed up their work by introducing automated flows ・Those who want to proceed with administrative tasks smoothly
■Notes ・Please link both Google Forms and Gmail with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・Refer to the following for how to obtain response content when using Google Forms as a trigger. https://intercom.help/yoom/en/articles/6807133
■Overview The workflow 'Generate a PDF based on Google Form responses and send it via Outlook' contributes to the efficiency of administrative tasks. It is recommended for those who want to reduce workload and improve productivity.
■Recommended for ・Those conducting surveys or research using Google Forms ・Those who want to quickly organize Google Form responses and save them as PDF documents ・Those who want to swiftly share created PDFs with stakeholders ・Those who use Outlook for business ・Those who want to reduce manual email sending and increase work efficiency ・Those who want to automate the organization and sharing of responses to support quick decision-making
■Notes ・Please link both Google Forms and Outlook with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・Refer to the following for how to obtain response content when using Google Forms as a trigger. https://intercom.help/yoom/en/articles/6807133 ・Microsoft365 (formerly Office365) has a home plan and a general corporate plan (Microsoft365 Business), and if you are not subscribed to the general corporate plan, authentication may fail.
■Overview The workflow 'Generate a PDF based on Google Form responses and notify on Discord' contributes to document creation and rapid information sharing. Work efficiency is improved as the working time is shortened.
■Recommended for ・Those conducting surveys or research using Google Forms ・Those who want to quickly organize and share data obtained from Google Forms ・Those who need to automatically generate PDF documents based on responses and share them with stakeholders ・Those using Discord as a communication tool ・Those who want to quickly share information within a team ・Those who want to improve work efficiency and reduce human errors
■Notes ・Please link Google Forms, Discord, and Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・Refer to the following for how to obtain response content when using Google Forms as a trigger. https://intercom.help/yoom/en/articles/6807133
■Overview When receiving files with Google Forms, checking each file and manually saving it to Dropbox is time-consuming and may lead to mistakes such as forgetting to save. By using this workflow, when a response is submitted to Google Forms, the attached file is automatically uploaded to a specified folder in Dropbox, eliminating such manual tasks and improving the accuracy and speed of file management.
■Recommended for ・Those who manually manage files received via Google Forms ・Those who want to prevent missed saves and errors caused by manual work ・Those who want to automate and streamline routine tasks between Google Forms and Dropbox
■Notes ・Please connect Google Forms, Google Drive, and Dropbox with Yoom. ・For how to retrieve the response contents when using Google Forms as a trigger, please refer to the link below. https://intercom.help/yoom/en/articles/6807133 ・You can choose trigger intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies by plan. ・The maximum downloadable file size is 300 MB. Depending on the app specifications, it may be less than 300 MB. ・For details on the file size limits handled by the trigger and each operation, please refer to the link below. https://intercom.help/yoom/en/articles/9413924
It uses quoted information to automatically input information, which should prevent input errors that would occur if you were to input information manually.
Add to Airtable when a post is published in WordPress.
■Overview Using the workflow "Create a new post in WordPress based on Google Form content" can reduce working time. It helps to focus on other tasks, leading to improved work efficiency.
■Recommended for ・Those who collect data using Google Forms ・Those who want to quickly reflect information collected by Google Forms in WordPress ・Those who find it cumbersome to manually create WordPress posts ・Companies that use WordPress to post blogs or announcements ・Those who want to streamline the flow from information collection to article creation
■Notes ・Please link both Google Forms and WordPress with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・Refer to the following for how to obtain response content when using Google Forms as a trigger. https://intercom.help/yoom/en/articles/6807133
■Overview The workflow "Create a new post in WordPress based on Zoho Forms responses" reduces the effort of manual work. It contributes to business efficiency by shortening the working time.
■Recommended for ・Those who use Zoho Forms to collect responses to forms ・Those who want to quickly share collected data on the web ・Those who use WordPress and feel the manual update work is cumbersome ・Operators of corporate sites who want to timely deliver news and announcements ・Those who want to improve business efficiency by automating post content ・Those who want to provide fresh information by quickly reflecting information from forms
■Notes ・Please link both Zoho Forms and WordPress with Yoom. ・For instructions on how to set up Zoho Forms Webhook, please see below. https://intercom.help/yoom/en/articles/9924708
■Overview The workflow 'Create a user in WordPress based on Jotform content' streamlines routine administrative tasks. It reduces workload, contributing to increased productivity.
■Recommended for ・Those who collect user data using Jotform ・Those who want to efficiently create users in WordPress ・Those who spend time on manual user registration tasks ・Those who want to integrate and manage data from multiple input forms ・Those who want to quickly process new user registrations on an operational WordPress site ・Those who want to reflect centrally managed form data in WordPress
■Notes ・Please integrate both Jotform and WordPress with Yoom. ・Refer to the following for Jotform's Webhook settings. https://intercom.help/yoom/en/articles/8105581
Benefit 1: Speeding up the information disclosure process
By automatically posting data collected with Google Forms as WordPress articles, it is expected that the process of disclosing information will be shortened. For example, if an event organizer wants to immediately reflect the impressions and feedback they receive from participants on the website, there will be a time lag if they do it manually. By automating this process, articles will be created promptly after the form is submitted, and information will be available to site visitors at any time. This will come in handy when you need information that is up to date!
Benefit 2: Reducing the burden of routine tasks
If you manually reflect data collected through forms in WordPress, the more data you have, the longer it takes. By introducing this automation, you may be able to reduce the time spent on this task and prioritize resources for other important tasks. For example, in situations where you need to collect questions for an online seminar or publish survey results, the data will be reflected on the WordPress side without the person in charge having to cross-apply. By reducing work time, you can also improve the productivity of your entire business.
Benefit 3: Avoiding human error
Manually entering data into WordPress carries the risk of making mistakes or missing entries, but by automating the article posting process, the contents of the Google Form are reflected directly as WordPress articles.
Since the data entered into the form is converted directly into articles, information can be posted with accuracy maintained, which may also help prevent problems such as posting incorrect information.
Summary
The integration of Google Forms and WordPress not only improves the speed and accuracy of information disclosure, but also contributes to work efficiency. Automating tasks can be expected to prevent manual errors and create an environment where you can focus on more important tasks. This will enable faster and more accurate information dissemination while maintaining the freshness of the information.
Please try using Yoom and experience the automation of app integration.
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
As a customer support representative, I have been dedicated to resolving users' questions and concerns. I was impressed to learn that by utilizing yoom, the increasingly complex daily tasks can be handled more efficiently. For those aiming to improve operational efficiency, we will continue to deliver clear and understandable content to ensure smooth service utilization.
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