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Google Sheets is a powerful tool for managing and organizing data. However, there are times when you need to link information across multiple sheets, such as "updating data from the master sheet to related sheets" or "copying data to separate analysis sheets". You can do this manually, but it involves the tedious copy and paste work and a risk of errors. This only becomes more challenging when your data gets larger or when real-time updates are required.
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With Yoom, it’s easy to automate these repetitive tasks without a single line of code. Whether you are managing project tasks, collecting data, or streamlining workflows, Yoom can make it possible to do it all automatically.
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In this guide, you’ll learn the step-by-step process of how to use Yoom to automatically sync among sheets in Google Sheets.
Yoom offers a ready-made template for easy setup. Click the ”Try it” button to get started!
We’ll also walk you through the step-by-step process of creating this automation flow later in this article.
■Overview
By using the workflow "Copy to another sheet when a row is added in Google Sheets," it becomes easier to maintain data consistency.
This eliminates the need for manual copying between sheets, thereby improving work efficiency.
■Recommended for
■Benefits of using this template
By utilizing this automation flow, you can quickly proceed with data addition tasks across multiple sheets in Google Sheets.
It reduces the hassle of manual copy-pasting and additional input, thereby streamlining the entire operation.
For example, when a new row is added to the main sheet, the content is automatically reflected in the sub-sheet, allowing for accurate data management while preventing operational errors.
Moreover, by simplifying the tasks necessary for information sharing, team members can easily keep track of the latest data, contributing to the smooth progress of operations.
Managing data from multiple resources in Google Sheets can become complicated.
To solve this issue, here are different automation templates you can use to help yourself!
Just click on the “Try it” button to use the ready-made templates.
Setup takes only a few minutes :)
When a new page is created in Notion, it automatically creates a record in Google Sheets and copies it.
Recommended for those who want to organize data from different platforms.
■Overview
The workflow "When a page is created in Notion, add a record to Google Sheets and also add it to another sheet" automates data reflection across multiple sheets.
It reduces the input work when creating pages and streamlines information management.
■Recommended for
■Benefits of using this template
Every time a new page is created in Notion, quick information sharing with Google Sheets can be achieved.
Since it is automatically added to another sheet simultaneously, it reduces the effort of data transcription and the complexity of management.
By eliminating the need for manual input work, work time is reduced, and the workload on personnel is decreased.
Furthermore, it helps prevent human errors such as missed updates and registration mistakes.
By incorporating this flow, information management is streamlined, and the overall team's operations proceed smoothly.
Automatically record and copy response from Form tools to Google Sheets, with data copied to another sheet.
Ideal for those who want to separate results from analysis sheets and reduce errors.
■Overview
By using the workflow "When there is a response in Google Forms, add a record to Google Sheets and copy it to another sheet," the input content in the form is automatically transcribed to multiple sheets.
This reduces the need for manual data entry and minimizes the risk of recording errors.
■Recommended for
■Benefits of using this template
By linking Google Forms and Google Sheets, you can quickly reflect form responses in the sheet.
Additionally, since records can be automatically added to another sheet, information organization and departmental management tasks are streamlined.
This allows for quick aggregation and sharing of input data, enabling immediate reference to necessary information among stakeholders.
Furthermore, as there is no need for manual copying or transcription, the workload is reduced, and errors can be prevented.
As a result, the burden of aggregation tasks and information sharing is reduced, allowing more time to be allocated to other tasks, which can lead to improved productivity for the entire team.
■Overview
The workflow "When there is a response in Jotform, add a record to Google Sheets and copy it to another sheet" allows the collected data to be smoothly reflected in Google Sheets.
By automatically adding to multiple sheets, daily record management becomes easier.
■Recommended for
■Benefits of using this template
By using this flow that combines Jotform and Google Sheets, it becomes possible to quickly record and manage information entered in surveys or forms across multiple sheets.
This eliminates the need for manual transcription, significantly reducing the time and effort spent on record-keeping.
Additionally, since multiple personnel can view the same data on different sheets, the speed of information sharing increases, helping to prevent issues such as omissions or duplications.
Furthermore, by streamlining the tasks required for recording, personnel can allocate more resources to more important tasks.
When an email is received, extract key information, such as the email body and subject, and automatically add them to Google Sheets, then copy to another sheet.
Perfect for those who want to track customer inquiries or follow-ups without missing important details.
■Overview
The workflow "When an email is received in Gmail, add a record to Google Sheets and copy it to another sheet" automatically reflects the content of received emails in a spreadsheet.
Since information can be managed across multiple sheets, the effort required for recording tasks is reduced.
■Recommended for
■Benefits of using this template
The ability to automatically add information from emails received in Gmail to Google Sheets is a significant advantage.
By implementing this flow, you can reduce the time and effort required for transcribing email content, enabling smoother information management.
Additionally, since information can be reflected in other sheets of Google Sheets, it becomes easier to organize data by department or purpose.
Manual transcription errors and omissions are also reduced, maintaining data accuracy and enhancing the reliability of management tasks.
■Overview
The workflow "When an email is received in Outlook, add a record to Google Sheets and copy it to another sheet" automatically records the content of received emails.
This reduces the effort of manually transferring data and makes information management easier.
■Recommended for
■Benefits of using this template
The major advantage is that the content of emails received in Outlook can be automatically recorded in Google Sheets and simultaneously added to another sheet, allowing for smooth centralized management of information.
This eliminates the need for manually transferring data to spreadsheets, reducing work hours.
Additionally, even if multiple personnel manage information on their respective sheets, using this flow simplifies information sharing within the company.
It also reduces troubles caused by input errors, enhancing data consistency and improving operational efficiency.
Let’s walk through the Flowbot of how to automatically copy the data from Google Sheets to another sheet when a new row is added.
⏱️ Setup time: 5 minutes
🔧 What You’ll Need
If you do not have a Yoom account yet, you can create one using this registration form.
■Overview
By using the workflow "Copy to another sheet when a row is added in Google Sheets," it becomes easier to maintain data consistency.
This eliminates the need for manual copying between sheets, thereby improving work efficiency.
■Recommended for
■Benefits of using this template
By utilizing this automation flow, you can quickly proceed with data addition tasks across multiple sheets in Google Sheets.
It reduces the hassle of manual copy-pasting and additional input, thereby streamlining the entire operation.
For example, when a new row is added to the main sheet, the content is automatically reflected in the sub-sheet, allowing for accurate data management while preventing operational errors.
Moreover, by simplifying the tasks necessary for information sharing, team members can easily keep track of the latest data, contributing to the smooth progress of operations.
〈Preparation〉
Before connecting, make sure you’ve created a Google Sheets table. For this example, we’ve prepared a sheet summarizing task information (see the image below).
Tip: Create your Google Sheets table before integrating with Yoom, as it may not sync properly if done afterwards.
Click the "+ Add" button in the My App screen. Search for Google Sheets and select from the list.
Log in with your Google account, and click Continue.
On the next screen, click "Continue" again to grant access.
This completes the integration of Google Sheets with My App!
Click the "Try it" button to copy the pre-built template into your project.
■Overview
By using the workflow "Copy to another sheet when a row is added in Google Sheets," it becomes easier to maintain data consistency.
This eliminates the need for manual copying between sheets, thereby improving work efficiency.
■Recommended for
■Benefits of using this template
By utilizing this automation flow, you can quickly proceed with data addition tasks across multiple sheets in Google Sheets.
It reduces the hassle of manual copy-pasting and additional input, thereby streamlining the entire operation.
For example, when a new row is added to the main sheet, the content is automatically reflected in the sub-sheet, allowing for accurate data management while preventing operational errors.
Moreover, by simplifying the tasks necessary for information sharing, team members can easily keep track of the latest data, contributing to the smooth progress of operations.
This template will be copied to your “My Project”. Click "OK" and give this Flowbot a name to recognize.
Click on the app trigger, "When a row is added."
Give your trigger a name (anything you like). Select your Google account, and check the default settings. If there are no issues, click "Next".
Set your trigger interval (frequency of sync) on how frequently Yoom checks Google Sheets for updates. It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. We recommend setting the trigger to the shortest activation interval available for your plan.
⚠️ Note:
The trigger interval varies depending on your Yoom plan. Be sure to check your current plan’s limit.
Choose the spreadsheet ID. (Select the sheet you created during the preparation from the dropdown).
Similarly, select the sheet ID from the available options.
Then set the table range (start to end) and the column with unique values. Check the annotations for guidance and adjust these settings to match your Google Sheets setup.
Once you’ve completed the settings, try adding a record in Google Sheets and running a test.
If successful, you’ll see items displayed below the "Retrieved Values”.
You’ll use this data in the following steps, so check the details are correct.
📚 Reference:
For more details on retrieved values and how to set it up, see the guide here.
Next, click on the "Add a record" action.
Give your action a name (anything you like). Select your Google account again, and check the default settings. If there are no issues, click "Next".
Now, set up the fields to automatically pull data from the Google Sheets you set in the trigger.
📚 Reference:
For more details on table range settings, check this guide.
Map the values for the new record as shown below.
For example:
This will pull the “task” from the Excel trigger and include the info in the Excel action. Whenever data is added to the source Google Sheet, it will automatically be copied to the destination sheet you specified.
Once the setup is done, run a test.
If successful, you’ll see the updated data reflected in Google Sheets.
Check if the data is correct and click “Save”.
Toggle the Trigger "ON” to activate your flow!
Add a test record in Google Sheets to see if the specified sheets get updated properly.
That’s it!
Your Google Sheets is now automatically syncing with the specified sheets :)
Google Sheets isn’t just for data entry. It can also be used as a trigger for automating flows based on updates on your sheets.
Here are some ready-made templates you can use to connect Google Sheets with other tools.
You can link with other tools when a row is added or updated, or add information from other tools to Google Sheets.
■Overview
This is a flow that adds a record to Salesforce when a row is added in Google Sheets.
■Recommended for
1. Those who use Google Sheets for business
・Office workers who manage shared data and share information
・Sales assistants who share sheets with client companies and exchange information
2. Companies that manage deals with Salesforce
・Those who register and share the status of each project with their team
・Executives or sales managers who oversee all internal projects
■Benefits of using this template
Google Sheets allows for smooth accumulation and sharing of information, which helps facilitate business operations.
However, manually entering information from Google Sheets into Salesforce takes time away from tasks that should be prioritized.
This flow is effective for those who want to register information between different apps without spending much time.
By referencing the registration content in Google Sheets, you can also register it in Salesforce, preventing manual errors and saving effort.
■Notes
・Please integrate both Google Sheets and Salesforce with Yoom.
・Salesforce is an app available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections set in the flow bot will result in errors, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.
■Overview
This is a flow that notifies Slack when a row is updated in a Google Spreadsheet.
■Recommended for
1. Those who use Google Spreadsheets for business
・Office workers who manage tasks using shared sheets within the department
・Team leaders who want to edit the same sheet simultaneously
2. Those who use Slack as their main communication tool
・Companies using it as an information-sharing tool for each department
・Team members responsible for creating channels for each project to share information
■Benefits of using this template
Google Spreadsheets allow multiple people to edit a sheet simultaneously, making it an effective tool for smooth business operations.
By using Slack in conjunction, you can improve the accuracy of information within the team.
However, manually notifying each row update increases the risk of human error.
This flow is effective for those who want notifications every time Google Spreadsheet data is updated.
When information is updated in Google Spreadsheets, it automatically sends a notification to Slack based on the updated content, preventing errors from manual input.
Additionally, it allows for quick information sharing within the team by notifying immediately after an update.
■Notes
・Please integrate Google Spreadsheets and Slack with Yoom.
■Overview
This is a flow that creates a folder in Google Drive when a row is added in Google Sheets.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Those who manage data using Google Sheets
・Those who manage data with Google Sheets but want to streamline folder management in Google Drive in line with data updates
2. Companies that manage files using Google Drive
・Those who manually create folders corresponding to Google Sheets data each time and find it cumbersome
■Benefits of using this template
By using a flow that automatically creates folders in Google Drive when a row is added in Google Sheets, you can gain various benefits.
Firstly, it eliminates the hassle of manually creating folders, improving work efficiency through automation.
As a result, you can allocate time to other important tasks.
Additionally, since the timing of folder generation becomes consistently accurate, data organization is conducted efficiently.
This allows you to quickly find the necessary files, thereby enhancing the speed of operations.
Furthermore, automation reduces human error, enabling accurate data management.
■Notes
・Please connect both Google Sheets and Google Drive with Yoom.
・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
■Overview
This is a flow that automatically adds a new task to Google Sheets when a new task is added in Asana.
This flow can reduce the effort of adding tasks to multiple tools.
■Notes
・It is necessary to set up account integration for both Asana and Google Sheets.
■Overview
This is a flow that adds information to a Google Spreadsheet when it is added to any Notion database.
By integrating Notion and Google Spreadsheet, newly added information is automatically stored in the Google Spreadsheet database, eliminating any gaps or omissions in information management.
Additionally, since the trigger is activated by registration or update in the Notion database, you can create advanced flows such as using creation or update dates to branch the registration and update routes and notify Google Chat using branching operations.
■Notes
・Please integrate both Notion and Google Spreadsheet with Yoom.
Now you know how to automatically copy data between sheets in Google Sheets.
Manually copying and pasting between tools can be time-consuming and error-prone.
This is where no-code automation tools like Yoom can make a difference. You don’t need specialized technical skills.
Ready to simplify your workflow? Sign up for Yoom and try it today!
