Have you ever felt that you spend too much time manually typing out text from images or screenshots into Google Docs?
This task can be tedious and error-prone especially when you have to deal with many files. Although Google Docs has a built-in OCR, setting up automatic text extraction and transcription can be tricky without the right tools.
✨ Imagine if:
text from images uploaded to Google Drive is automatically extracted and added to Google Docs
you can skip manual copy-paste tasks and reduce transcription mistakes
If you:
regularly handle images or scanned documents with important text
want to eliminate manual transcription tasks
are looking a way to streamline your document workflows
Then this article is for you :) We’ll show you how to automate OCR text extraction from images to Google Docs without writing a single line of code, using Yoom.
Meet Yoom: No-Code Automation
Yoom is a next-generation no code automation tool that lets you connect and automate tasks between your favorite apps. Yoom makes automation accessible to everyone.
🌐 Connect with apps like Google Docs, Google Drive, Slack and more.
📖 Use automation templates - no technical set up required
📈 Boost productivity and reduce human errors
No need to go through complex set up and IT jargons, Yoom keeps things simple and visual. You can build your automation workflows with just a few clicks, saving hours of time and stress from repetitive work.
In this guide, you’ll learn the step by step process of how to use Yoom to extract text from an image file using OCR and automatically transcribe it into Google Docs.
✔️ For Those Who Want to Try It Right Away
Yoom offers a pre-built template for easy setup. Click the “Try It” button to get started now! We’ll also walk you through the step-by-step process of creating this automation flow later in this article.
🙌 What You Can Do by Automating Image Text Transcription
Below are practical ready-to-use templates that use OCR to extract and transcribe text from images. Just click the “Try It” button to get started quickly!
OCR Images from Cloud Services & Transcribe to Google Docs
When image files are added to online storage like Google Drive or Box, Yoom's OCR function automatically extracts the text and adds it to a specific Google Doc. Recommended for those who want to easily keep meeting minutes, reports, or shared documents up to date without manual effort.
Extract text from images stored in Dropbox and add it to Google Docs.
■Overview By using the "Extract text from images stored in Dropbox and add to Google Docs" workflow, you can easily extract text from images saved in Dropbox. The text is automatically transcribed into Google Docs, saving you the hassle of manual work.
■Recommended for ・Those who save and manage image data in Dropbox ・Those who want to quickly utilize text information in images ・Those who feel burdened by manually checking and transcribing image files ・Those who use Google Docs for organizing and sharing information ・Those who want to efficiently compile text contained in multiple images ・Those aiming to improve work efficiency and quickly organize information and create documents daily
■Notes ・Please link both Dropbox and Google Docs with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・The AI operations for OCR or voice transcription are only available in the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, the operations set in the Flowbot will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
OCR Images Received from Forms & Transcribe to Google Docs
Automatically extract text from image attachments submitted via Google Forms or FormBridge, then transcribe the content into Google Docs. Ideal for anyone looking to streamline data entry by automatically extracting key details such as from receipt images in expense forms and compiling them to Google Docs.
Extract text from images received through the form and add it to Google Docs.
■Overview By using the flow 'Extract text from images received in the form and add it to Google Docs', you can easily convert text within images into data. The extracted content is automatically compiled into a document, making it easier to manage.
■Recommended for ・Those who frequently handle paper or handwritten materials ・Those who find it time-consuming to convert submitted images into text ・Those who want to manage and edit extracted text from images in Google Docs ・Those who collect image data from inside and outside the company using Google Forms ・Those who manage documents and share text using Google Docs ・Those who want to speed up the process of manual transcription and document transfer/organization
■Notes ・Please link Google Docs with Yoom. ・The AI operations for OCR or voice transcription are available only in the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, the operations set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
■Overview The workflow 'Extract text from images received via Google Forms and add it to Google Docs' automatically extracts text information from submitted images. The extracted text is transcribed into Google Docs, reducing manual effort.
■Recommended for ・Those who collect images using Google Forms ・Those who want to quickly extract text information from submitted images ・Those who want to smoothly record text obtained from images into Google Docs ・Those who want to reduce the effort of manually checking images and transcribing content ・Those who want to share Google Docs with multiple people and quickly visualize information ・Those who want to streamline the text conversion of image materials and enhance responsiveness to other tasks
■Notes ・Please link Google Forms, Google Drive, and Google Docs with Yoom. ・The trigger can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・The AI operations for OCR or voice transcription are available only in the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, the operations set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations). ・For information on how to obtain response content when using Google Forms as a trigger, please refer to the following: https://intercom.help/yoom/en/articles/6807133
OCR Images Received via Email & Transcribe to Google Docs
Automatically extract text from image attachments in email applications that meet specified conditions, then add that text to Google Docs. Perfect for managing order forms or image-based requests sent via email so you no longer need to manually open and transcribe them.
Extract text from images received in Gmail and add it to Google Docs.
■Overview By using the "Extract text from images received in Gmail and add to Google Docs" workflow, you can automatically obtain text information from images received in emails. The extracted content is directly reflected in Google Docs, reducing the need for transcription work.
■Recommended for ・Those who receive many image-attached emails daily using Gmail ・Those who find it cumbersome to extract text information from images received in emails and document it ・Those looking for a way to efficiently record and manage information within images ・Those who use Google Docs for internal sharing and recording ・Those who want to reduce manual transcription work and speed up operations ・Those who want to build an efficient workflow by combining multiple tools ・Those who want to quickly share and edit image information received by teams or departments
■Notes ・Please link both Gmail and Google Docs with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・The AI operations for OCR or voice transcription are only available in the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, the operations set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
■Overview The 'Extract text from images received in Outlook and add to Google Docs' workflow automatically extracts text information from images, streamlining documentation. It eliminates the need to manually transcribe text, helping to reduce work time.
■Recommended for ・Those who receive many image-attached emails for business using Outlook ・Those who feel that manually transcribing text information from images is time-consuming and labor-intensive ・Those who want to streamline information sharing and document creation using Google Docs ・Those who want to proceed with work quickly but feel burdened by the task of extracting and summarizing text from images ・Those interested in automating and streamlining business workflows ・Those who want to quickly process information gathering and recording tasks that were previously done manually
■Notes ・Please link each of Outlook and Google Docs with Yoom. ・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・Microsoft365 (formerly Office365) has plans for home use and general corporate use (Microsoft365 Business), and authentication may fail if you are not subscribed to the general corporate plan. ・OCR or AI operations for transcribing audio are features available only in the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, the operations set in the Flowbot will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
🚀 Let's Create a Flowbot to OCR Images from Google Drive & Transcribe Them into Google Docs
Let’s walk through how to create a Flowbot that texts from an uploaded image on Google Drive using OCR and add to the specified Google Document file.
⏱️ Setup time: 10 minutes
🔧 What You’ll Need
A free Yoom account
Access to Google Docs & OneDrive
If you do not yet have a Yoom account, register now from this registrationform.
⚠️ Note: OCR (reading text) used in this Flowbot is only available in Yoom's paid plans. If you're using the Free plan, the Flowbot may face errors due to limited access. But don't worry - all plans have 2-week free trial! You can try all features without restrictions. For more details, on Yoom and its plans, visit our Yoom Help Center.
Setup Overview
Register Google Drive & Google Docs in Yoom
Copy the Template
Set the Google Drive Trigger and OCR & Google Docs Actions
Activate the Flowbot
Step 1: Register Google Drive & Google Docs in My Apps
Add Google Drive
In Yoom, go to the My Apps tab, and click the “+ Add” button.
Search for Google Drive from the apps list and select it.
Click on "Sign in with Google".
Select the account you want to connect to.
Click "Next".
Select "Continue."
Add Google Docs
Click on My Apps and select “+ Add”.
Search for Google Drive and select it.
Select "Sign in with Google".
Click on the account you want to integrate.
Click "Next".
Select "Continue".
Step 2: Copy the Template
Click the “Try it” button to copy the pre-built template into your project.
Click "Try this template".
Click "OK".
Click "OK" and give this Flowbot a name so it can be recognized.
This template will be copied to your “My Project”.
Step 3: Set Up the Google Drive Trigger
Click on the trigger step labeled, "When a new file or folder is created in a specific folder".
Give your trigger a title (anything you like).
Select your account, and check the default settings. If there are no issues, click “Next”.
Set your trigger interval (how often you want Yoom to check for new updates). It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.Set the trigger activation interval.
⚠️ Note: The trigger interval varies on your Yoom plan. Be sure to check your current plan’s limit.
We recommend setting the trigger to the shortest activation interval available for your plan.
Select the Folder ID from the displayed options. Then add a test file in the specified Google Drive folder to trigger the flow. Click “Test”.
If successful, the data from Google Drive should appear as retrieved values. You’ll use these data in the following steps, so check the details are correct.
Step 4: Configure Google Drive Action
Click on the action step labeled, "Download File".
You can change the title (optional). Select your account, and check the default settings. If there are no issues, click “Next”.
Select "File ID" from the "Retrieved Values" of the previous step (When a new file or folder is created in a specific folder). After setting, click "Test".
If successful, the data from Google Drive should appear as is retrieved values. Then, click "Save".
Step 5: Set Up Text Recognition (OCR) for Images/PDF
Click the action labeled, "Read Text from Images/PDF".
Confirm the action is set to "Extract text information from any PDF/Image file (within 4000 characters)." Rename the title if needed and click “Next”.
For the file attachment method, select "Use Retrieved Values" and choose the "File Retrieved from Google Drive" option.
Specify the items you want to extract from the image. After setting, click "Test".
If you see correct extraction items in the retrieved value, then save it.
Step 6: Set Up Google Docs Action
Click the "Add Text to End of Document" action.
Give your action a name (anything you like). Select your account and check the default settings. If there are no issues, click “Next”.
Select the Document ID from the displayed options.
Select the item you want to add to Google Docs from the "Retrieved Values" from the previous step (Read Text from Images/PDF). Once the setting is done, click “Test”.
Check the information is added to specified Google Docs, and save it.
Step 7: Activate the Flowbot
Toggle on the "Trigger ON" button to activate your flow.
That’s it! 🎉
Your Google Doc file is now automatically getting updated with the extracted text from images/PDFs :)
💡 Other Automation Ideas Using Google Docs
Automatically transcribe Google Meet meetings and add the minutes to Google Docs.
■Overview After meetings in Google Meet, are you spending time and effort manually compiling minutes into a Google Document? When a meeting in Google Meet ends, this workflow uses AI to automatically transcribe the recorded audio data and append the summarized text to the specified Google Document. This eliminates the hassle of manual transcription and the risk of omissions, streamlining the creation of meeting minutes.
■Recommended for ・People who frequently hold meetings in Google Meet and find creating minutes in Google Documents time-consuming ・Those who manually transcribe meetings and aim to reduce time and improve accuracy ・Those who want to achieve rapid information sharing within the team and keep projects moving smoothly
■Notes ・Please connect Google Meet, Google Meet, and Google Drive with Yoom. ・You can choose a trigger run interval of 5, 10, 15, 30, or 60 minutes. ・The minimum run interval varies by plan, so please note. ・The AI operations for OCR or transcribing audio are available only on the Team Plan and Success Plan. On the Free Plan or Mini Plan, operations configured in Flowbot will result in errors, so please note. ・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use the apps and AI features (operations) that are otherwise restricted. ・The maximum downloadable file size is 300 MB. Depending on the app specifications, it may be less than 300 MB, so please note. ・For details on the file size that can be handled by the trigger and each operation, please refer to the following. https://intercom.help/yoom/en/articles/9413924
■Overview This is a flow to create a quotation in Google Docs using Notion database information and send an email with Outlook. By using a trigger with a Chrome extension, you can directly trigger from Notion.
■Recommended for 1. Companies utilizing Notion for business ・Those who register customer information and deal-related information in the database ・Those who manage data for creating quotations
2. Companies utilizing Google Docs for business ・Those who create templates for forms and utilize them for business
3. Companies utilizing Outlook as the main communication tool ・Those who use it as a means of communication with client companies
■Notes ・Please link Notion, Google Docs, and Outlook with Yoom. ・Please refer to the following for how to set up a trigger using a Chrome extension. https://intercom.help/yoom/ja/articles/8831921 ・Microsoft365 (formerly Office365) has a home plan and a general corporate plan (Microsoft365 Business), and if you are not subscribed to the general corporate plan, authentication may fail.
■Overview Are you manually copying meeting minutes and specifications created in Confluence into Google Docs as well? Such manual copy-and-paste is not only time-consuming but also prone to issues like missed updates and transcription errors. By leveraging this workflow, when a page is created in Confluence, a Google Docs document will be generated automatically, streamlining the entire set of tasks related to document management.
■Recommended for ・Those who also manage information created in Confluence in Google Docs ・Those who find transferring information between multiple tools cumbersome and want to streamline their work ・Those who want to eliminate issues such as transcription errors that occur with manual document creation
■Notes ・Please connect both Confluence and Google Docs with Yoom. ・For the trigger, you can choose an execution interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum execution interval varies by plan.
This is a flow to add the message content to Google Docs when a message is sent in Google Chat.
■Notes ・Please connect Google Chat and Google Docs with Yoom respectively. ・AI operation is a feature available only in the Team Plan and Success Plan. If you are using the Free Plan or Mini Plan, the operation of the flow bot you set will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan can have a two-week free trial. During the free trial, you can use apps and AI features (operations) that are subject to limitations. ・Integration with Google Chat is only available for Google Workspace. Please refer to the link below for details.https://intercom.help/yoom/ja/articles/6647336
■Overview The "Analyze content sent in chat with Gemini and add it to Google Docs" flow is a business workflow that streamlines chat communication. This allows for smooth organization and sharing of information, reducing the effort and errors in tasks.
■Recommended for ・Business people who use chat tools daily and find it cumbersome to organize information ・Those who want to analyze data using Gemini and share the results in Google Docs ・IT personnel in companies looking to improve business efficiency through information automation ・Team leaders who want to maintain consistency in work by linking data across multiple tools ・Administrative staff who spend time on manual data entry and organization
■Notes ・Please link Yoom with Gemini, Google Docs, and Slack. ・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan.
Now you know how to automatically extract text from images using OCR and trascribe it to Google Docs :) Manually inputting texts from images can be time-consuming and prone to errors. But automation with Yoom can make this process smooth and reliable :) No technical skills are needed to get started.
If you want to...
save time on data entry from PDFs & images
reduce mistakes from manual input
streamline your invoice or document process
then this Yoom's ready-made template is perfect for you :) Try our variety of ready-made templates to help you automate from document creation, form recording, minutes creation and more!
Ready to simplify your workflow? Sign up for Yoom and try it today!
After being in charge of sales and CA at a human resources company for about 5 years, I have been involved in jobs such as creating job advertisements and scouting sentences at companies that hire engineers.
I'm fascinated by Yoom's revolutionary service of “automating office work.”
I would like to write so that I can send out information that can be useful to everyone, even a little bit.
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