Share Files on Slack When Receiving Emails with Attachments in Outlook
This flow is recommended for situations where you are sharing information via Outlook and want to share files on Slack.
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Have you ever thought about integrating Outlook and Slack to make your work smoother? Many people might feel, "I want to check important emails on Slack, but manually forwarding them every time is a hassle..." Especially when sharing information within a team, there are times when emails are missed or responses are delayed.
These issues can be resolved by automating the integration between Outlook and Slack.
In this article, we will introduce various automation methods, focusing on a convenient flow where you receive a specific email in Outlook and get notified in Slack. Even without programming knowledge, you can easily set it up using Yoom!
By leveraging the integration between Outlook and Slack, you can not only improve work efficiency but also prevent information sharing errors and response delays. We will explain the easy-to-start setup methods in detail, so please take a look.
By using Yoom, you can easily integrate Outlook and Slack without any code. Yoom provides templates for integrating Outlook and Slack, so you can achieve integration immediately just by registering, even without API knowledge.
By integrating the APIs of Outlook and Slack, you can automatically transfer Outlook data to Slack! For example, you can automatically perform data transfers like the ones below without human intervention.
This flow is recommended for situations where you are sharing information in Outlook and want to notify Slack of the information obtained.
This flow is recommended for situations where you are sharing information via Outlook and want to share files on Slack.
Let's get started by creating a flow that integrates Outlook and Slack! This time, we'll use Yoom to proceed with the integration without any coding. If you don't have a Yoom account yet, you can create one using this registration form.
[What is Yoom]
This time, we will create a flow that integrates data into Slack when a specific email is received in Outlook!
The creation process is broadly divided into the following steps.
First, let's connect Outlook and Slack to My Apps.
Once logged into Yoom, click "Add" from "My Apps" in the left menu.
[For Outlook]
1. Search for "Outlook" and select Outlook from the list of apps.
2. Enter the email address of the Microsoft account you want to connect.
3. Enter the password.
This completes the connection of Outlook to My Apps.
For the registration procedure and precautions for My Apps in Microsoft365 services, please also refer to this page.
[For Slack]
1. Search for "Slack" and select Slack from the list of apps.
2. After signing in to the Slack account you want to connect, set the following:
After completing the settings, click "Allow".
This completes the connection of Slack to My Apps.
Once the My Apps connection is complete, let's quickly set up the template.
Click "Try it" on the banner below to copy the template.
When a template is copied to Yoom, the following screen will be displayed, so press "OK".
(1) Click on "When a specific subject mail is received" at the top of the template.
(2) Enter the account information for the Outlook you want to integrate with and click "Next".
If you have already completed the app integration, the information of the integrated account will be automatically entered.
(3) Set up the Outlook [API Connection Settings].
Select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
※Please note that the trigger interval may not be selectable depending on the plan.
(3) Enter the email folder ID that will be the source in "Mail Folder ID".
The list of email folder IDs in the integrated Outlook will be displayed in "Options", so select from there.
(4) Specify the subject of the email that will trigger the flow bot in "Keyword".
For example, if you set it to "Meeting", only emails with "Meeting" in the subject will trigger the flow bot after being received.
Once the settings are complete, send an email that matches the conditions and click "Test". If the test is successful, click "Save" to complete the setup.
(1) Click on "Send message to channel" in the template.
(2) Select the account you want to integrate with and click "Next".
(3) Set the Slack channel to be notified in "Channel ID to Post".
You can select a channel from the integrated account in "Options".
(4) You can set "Message" as desired.
You can set the text optionally, but it is also possible to quote the content of the received email in the message from "When a specific subject mail is received" in "Retrieved value".
Once the settings are complete, click "Test" to check if the message is delivered as configured.
If the test is successful, the setup is complete.
With this, all settings are complete.
After completing the setup, a pop-up like the one below will be displayed, so turn ON the trigger.
This time, we introduced how to integrate data from Outlook to Slack, but if you want to integrate data from Slack to Outlook, please also use the following template.
This flow is recommended for those who use Slack as a communication tool and want to notify Outlook of the content in Slack.
This is a flow to send files to Outlook when they are posted on Slack.
It can shorten the time for data selection and email creation, improving work efficiency.
By utilizing the APIs of Outlook and Slack, various tasks can be automated. If you find something interesting, please feel free to give it a try!
You can summarize incoming Outlook messages for notifications or set up automatic replies to inquiries. It seems like it could be even more effective as a communication tool!
You can notify Slack of information updates or set up meetings from Slack messages. It seems helpful for facilitating smoother operations as a communication tool!
By integrating Outlook with Slack, you can make your daily tasks more efficient. Automating email notifications and file sharing will likely make you feel, "Manual tasks have decreased, and work stress has been reduced!" One of the major attractions is that it can be easily set up without any programming knowledge.
With Yoom, you can immediately integrate Outlook and Slack using pre-prepared templates. You can start without hassle, so register for free and experience the convenience for yourself!
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