How to integrate Slack with ovice to notify the content of messages posted on Slack in the ovice workspace

In recent years, remote work is no longer uncommon in the IT society. Therefore, many companies may be utilizing both virtual offices like ovice and communication tools like Slack. In remote work, communication is crucial, so it's common to use the messaging functions of multiple tools to manage reporting, communication, and consultation. However, have you ever forgotten to communicate on one tool while only contacting through the other? This time, we have integrated Slack and ovice to simplify communication tasks between different tools. This integration may facilitate smoother communication. Please give it a try. Recommended for: - Companies utilizing Slack and ovice - Companies that differentiate the content of communication between Slack and ovice - Individuals manually sending messages from Slack to ovice Benefits and Examples of Integrating Slack and ovice Benefit 1: Easier to Prevent Communication Omissions By integrating the apps, you can send messages from specific Slack channels to ovice workspaces, making it easier to prevent communication omissions. For example, have you ever sent a message to Slack but forgot to send it to ovice? This integration can help avoid such "sending omissions" to one tool. This should make communication less likely to be delayed and more effective. Benefit 2: Easier to Grasp Communication Implementing automation between Slack and ovice increases the likelihood of effectively differentiating the use of each tool. For example, while usually using ovice for communication, you can send important content that everyone should know via Slack, check task progress in ovice, and decide task allocation and share content in Slack. By defining the use of "specific channels" in Slack, you may reduce the risk of unnecessarily flooding ovice's message logs or having important messages quickly buried. Benefit 3: Improved Work Efficiency Messages sent to specific Slack channels are automatically sent to ovice, eliminating the need to input the same content twice in both tools. This is expected to improve work efficiency. Previously, when sending to a Slack channel, you needed to access ovice to send the same content. While not a cumbersome task, it can become a burden if done frequently. By integrating this time, such redundant tasks can be reduced, potentially improving work efficiency. Now, let's introduce the flow of integrating apps using Yoom. First, register with Yoom. Yoom offers a two-week trial, allowing you to experience its functionality firsthand. [What is Yoom] This time, we will automate the process of "notifying ovice workspaces of messages posted on Slack" using the template below.

How to Create a Slack and ovice Integration Flow

The integration flow this time is broadly divided into the following processes.

・Integrate Slack and ovice with My Apps
・Set up to launch Slack
・Set up to send messages to ovice
・Turn on the trigger button and verify the integration operation of Slack and ovice

Step 1: Integrate Slack and ovice with My Apps

After completing the registration of Yoom, please select "My Apps" from the menu on the left side.

Next, click the new connection button at the top right.

Integration of Slack and Yoom

1. Search

Enter Slack and click the Slack icon.

2. Enter Required Fields

A screen like the above will be displayed, so select the channel you want to integrate with ovice from the dropdown.
Then, press "Allow".

The screen will automatically switch to Yoom, and if the above display appears, the integration is complete.

Integration of ovice and Yoom

1. Search

Click the ovice icon.

2. Enter Required Fields

Enter each required field.
The account name can be anything you like. Something easy to understand, like the company name or the person in charge, is recommended.
For other details, please check the ovice site.

3. Integration Complete

Once the required fields are completed, press Add at the bottom right.
The screen will switch, and if the above display appears, the integration is complete.

Step 2: Copy the Template

Next, please copy the template to be used this time.

1. Click "View Details" on the top banner
2. Click "Try this template" at the bottom of the transitioned screen
3. If you haven't registered with Yoom yet, please register

※ If you have already registered, the login screen will be displayed, so please log in.

When the Flowbot template is copied to "My Projects", the above display will appear.

You will transition to a page like the image, so let's proceed with detailed settings.

Step 3: Setting up Slack

1. Open My Projects

Open "My Projects" from the menu on the left side of the screen.

2. Open the copied template
‍Click "【Copy】Notify ovice workspace of messages posted on Slack".

3. App Trigger

Select "When a new message is posted to a channel" from the Slack icon.
Proceed to the next step.‍

4. Specify Trigger

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Set the trigger activation interval.

You can set the activation interval from the dropdown as shown in the image.

You can select the trigger activation interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, and 60 minutes.
Please note that the shortest activation interval varies depending on the plan.

5. Specify Channel

Specify which channel's message should also be sent to ovice with the same content.

By clicking the box, a list of channels will be displayed, so click to set.‍

6. Run Test

Press the test button, and if "Test Successful" is displayed in blue, press save.

※ It is recommended to send a test message to the specified channel in advance.

Step 4: Setting to Send Messages to ovice

1. Integrate with App

Select "Send notifications to workspace members" from the ovice icon.
Proceed to the next step.‍

2. Confirm Message Content

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Set what kind of message to send to ovice.

Since you are using a template, the settings are already completed as shown in the image.
Due to such data insertion, Slack messages are sent to ovice as they are.

If necessary, you can also add content. Please change it as you like.

3. Set Required Items

Set the workspace ID and the member permissions to send.
The workspace ID is the same as the Slack channel settings, and by clicking the box, a list will be displayed. Select from there.

Member permissions can be selected from the image.‍

4. Run Test

Press the test button, and if "Test Successful" is displayed in blue, press save.

5. Turn ON the Trigger

When the creation of the Flowbot is completed, the above display will appear. The trigger is initially set to OFF, so turn it ON.

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Flowbot template used this time
Notify ovice workspace of messages posted on Slack

Other Automation Examples Using ovice and Slack

Yoom has other examples of automation using ovice and Slack, so here are a few introductions.

1. Notify Slack When Entering or Exiting ovice

It becomes easier to understand who is active, which may facilitate smoother communication tasks.

2. Register clock-in and clock-out information in freee HR when entering or leaving oVice

Clock-in and clock-out times are recorded in freee HR. This may reduce missed clock-ins and make attendance management easier.

3. Notify ovice when a row is added in Google Sheets

When a row is added in Google Sheets, you will automatically receive a notification, making it easier to quickly grasp the data necessary for your work.

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Summary

Integrating Slack with ovice can simplify communication tasks and facilitate smoother information transfer. Additionally, since the same content is sent to ovice just by sending it to a specific Slack channel, it may help prevent missed communications.
By streamlining information sharing between different tools and improving work speed, it is expected to enhance communication and improve task management in a remote work environment.
Please take this opportunity to utilize this automation.