How to integrate Google Workspace with Slack to automatically notify Slack when a new user is registered in Google Workspace

When you receive a lot of emails every day, it can be quite a hassle to save files to Dropbox each time.
Moreover, many people might have experienced the struggle of missing a file save or saving a file in the wrong folder, making it difficult to find later.

In this article, we will introduce a method to automatically save files received in Gmail to Dropbox!

By using no-code tools, you can easily set up automation between Gmail and Dropbox.
You can start using it right away, so be sure to give it a try!

Recommended for

Those who want to automatically upload files attached to Gmail to Dropbox
Those who want to integrate Gmail and Dropbox to facilitate smooth file sharing within the team
Those who want to prevent the loss of attachments and ensure proper document storage

For those who want to try it immediately

In this article, we will introduce the integration method using the no-code tool "Yoom".

No complicated settings or operations are required, and even non-engineers can easily achieve it.

You can start right away using the template below, so please give it a try!

By utilizing Google Workspace, you can access information in the cloud, which enables you to improve work efficiency.
However, manually notifying team members every time an account is added to Google Workspace is very labor-intensive and can lead to notification errors or omissions, making it inefficient.
In this article, we will introduce how to automatically notify Slack when a new user is registered in Google Workspace by integrating Google Workspace with Slack.
We will clearly explain how to set up the integration without programming using the no-code tool Yoom, and the benefits it brings to your business.
Please read to the end.

Benefits of Integrating Google Workspace and Slack

Benefit 1: Reduction of Manual Tasks!

By integrating Google Workspace and Slack, you can automatically notify Slack each time a new user is registered in Google Workspace.
This eliminates the need for administrators to manually notify, which can improve work efficiency.
Especially in large organizations where new users are frequently registered, automation can significantly reduce the workload, allowing administrators to focus on other tasks, thereby improving overall operational efficiency.

Benefit 2: Rapid Information Sharing!

By integrating Google Workspace and Slack, you can quickly notify Slack of new user information registered in Google Workspace, allowing the entire team to quickly recognize the participation of new members.
This rapid information sharing enables a smooth onboarding process and the provision of necessary support accurately.
Especially in remote work environments, sharing new user information plays a crucial role in building trust and making quick decisions, enhancing the sense of unity within the team.

[What is Yoom]

How to Create a Google Workspace and Slack Integration Flow Using Yoom

Now, let's explain how to create a template that notifies Slack when a new user is registered in Google Workspace by integrating Google Workspace with Slack.
By using the flowbot template, there is no need to set up automation from scratch, allowing anyone to easily integrate apps.

Click on "Try the Template" in the banner below and copy the template.
* If you haven't registered an account yet, you can use the template once registration is complete.

Step 1: Integrate Google Workspace and Slack with My App

First, register Google Workspace and Slack in Yoom's My App.

1. How to register Google Workspace

Click "My App" on the left column and search for Google Workspace from "New Connection".
Click "Sign in with Google" on the screen below.

Click "Sign in with Google" on the screen above.

Select the account you want to integrate and log in.‍

〈Notes for Creating Flowbots〉
Google Workspace is a feature available only on some paid plans, and a 2-week free trial is available.

2. How to register Slack
Next, search for Slack from "New Connection".

A permission request will be made from Slack.
First, select the Slack channel where you want to receive comments from Google Workspace from the dropdown.
Once selected, click "Allow".

This completes the integration of Google Workspace and Slack with My App.
Next, let's create a flowbot using the template copied to My Project.
If it hasn't been copied yet, please copy the flowbot template from below.

1. Hover over the banner and click "View Details"
2. Click "Try This Template" on the page you are redirected to
3. Register for Yoom
* If you have already registered, the login screen will be displayed, so please log in.

‍

Step 2: Setting up a trigger to activate when a user is registered in Google Workspace

First, click on the item "When a user is registered".

Ensure that the trigger action "When a user is registered" is selected, and proceed to the next page.

Click "Test", and if no errors occur, click "Next".

After registering sample user information in Google Workspace, click Test.
Once the test is successful, the sample values entered in Google Workspace will be obtained as output, so if you can confirm that they are correctly reflected, click "Test".

Step 3: Send a message to a Slack channel

Next, click on the item "Send a message to a channel".

Ensure that the action "Send a message to a channel" is selected, and proceed to the next page.

Set the channel ID to post to from the available options.

You can freely set the message.
By setting it as above, when a user is registered in Google Workspace, the "User's Email Address" and "User ID" will be automatically obtained and reflected in the Slack message.
* How to set) Click inside the frame and click "User's Email Address" and "User ID" in the "When a user is registered" tab.

After completing the settings, click Test.
A sample message sent in the test will be delivered to Slack, so if you confirm that the information is correctly reflected, save the settings.

Once all settings are complete, the above screen will be displayed.
Turn "Trigger ON" to activate the flow bot!

This completes the flow bot that notifies Slack when a new user is registered in Google Workspace.

Introduction to Other Automation Examples Using Google Workspace and Slack

At Yoom, in addition to the flowbot created this time, we offer numerous automation examples using Google Workspace and Slack.
Here, we will introduce three recommended flows, so please give them a try!

1. This flow automatically creates a contact in HubSpot when a user is newly registered in Google Workspace.
‍By utilizing this flow, you can automate manual input tasks, improving work efficiency and enabling centralized data management.

2. This flow automatically updates Google Workspace user information when a row is updated in Google Sheets.
‍ By utilizing this flow, you can eliminate the need for manual updates to Google Workspace, thereby improving operational efficiency.

3. This is a flow that automatically notifies Slack when a contact is registered in Mazrica.
By using the addition of a contact to Mazrica as a trigger, you can automatically send a chat to Slack, eliminating the need for manual input and saving time.

Summary

In this article, we introduced how to integrate Google Workspace with Slack to automatically notify Slack when a new user is registered in Google Workspace. How did you find it?
By utilizing the flow we introduced, you can reduce manual work and enable quick information sharing.
By using Yoom to integrate apps, you can easily attempt to automate tasks without needing detailed knowledge.
We encourage you to refer to this blog and try automating your tasks to improve business efficiency!
You can check the list of Yoom's Flowbot templates here.