How to integrate Google Workspace with Slack to automatically notify when a new user is registered in Google Workspace

By utilizing Google Workspace, you can access information in the cloud, which enables you to improve work efficiency.
However, manually notifying team members every time an account is added to Google Workspace is very labor-intensive and can lead to notification errors or omissions, making it inefficient.
This article introduces a method to automatically notify Slack when a new user is registered in Google Workspace by integrating Google Workspace with Slack.
We will clearly explain how to set up this integration without programming using the no-code tool Yoom, as well as the benefits for your business.
Please read to the end.

Benefits of Integrating Google Workspace with Slack

Benefit 1: Reduction of Manual Work!

By integrating Google Workspace with Slack, you can automatically notify Slack every time a new user is registered in Google Workspace.
This eliminates the need for administrators to manually notify, which can improve work efficiency.
Especially in large organizations where new users are frequently registered, automation can significantly reduce the workload, allowing administrators to focus on other tasks, thereby improving overall operational efficiency.

Benefit 2: Enables Rapid Information Sharing!

By integrating Google Workspace with Slack, you can quickly notify Slack of new user information registered in Google Workspace, allowing the entire team to quickly recognize the participation of new members.
This rapid information sharing allows for a smooth onboarding process and the provision of necessary support accurately.
Especially in remote work environments, sharing new user information plays an important role in building trust and making quick decisions, which is expected to enhance the sense of unity within the team.

[What is Yoom]

How to Create a Google Workspace and Slack Integration Flow Using Yoom

Now, let's explain how to create a template that notifies Slack when a new user is registered in Google Workspace by integrating Google Workspace with Slack.
By using the flow bot template, there is no need to set up automation from scratch, making it easy for anyone to integrate apps.

Click on "Try the Template" in the banner below and copy the template.
* If you haven't registered an account yet, you can use the template once registration is complete.

Step 1: Connect Google Workspace and Slack to My Apps

First, register Google Workspace and Slack in Yoom's My Apps.

1. How to register Google Workspace

Click "My Apps" in the left column and search for Google Workspace from "New Connection".
Click "Sign in with Google" on the screen below.

Click "Sign in with Google" on the screen above.

Select the account you want to connect and log in.‍

〈Notes for Creating Flow Bots〉
Google Workspace is a feature available only on some paid plans, and a 2-week free trial is available.

2. How to register Slack
Next, search for Slack from "New Connection".

A permission request will be made from Slack.
First, select the Slack channel where you want to receive comments from Google Workspace from the dropdown.
Once selected, click "Allow".

This completes the connection of Google Workspace and Slack to My Apps.
Next, let's create a flow bot using the template copied to My Projects.
If it hasn't been copied yet, please copy the flow bot template from below.

1. Hover over the banner and click "View Details"
2. Click "Try this template" on the redirected page
3. Register for Yoom
* If you have already completed registration, the login screen will be displayed, so please log in.

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Step 2: Setting up a trigger to activate when a user is registered in Google Workspace

First, click on the item "When a user is registered".

Ensure that the trigger action "When a user is registered" is selected, and proceed to the next page.

Click "Test", and if no errors occur, click "Next".

After registering sample user information in Google Workspace, click Test.
When the test is successful, the sample values entered in Google Workspace will be obtained as output, so once you confirm they are correctly reflected, click "Test".

Step 3: Send a message to a Slack channel

Next, click on the item "Send a message to a channel".

Ensure that the action "Send a message to a channel" is selected, and proceed to the next page.

Set the channel ID to post to from the available options.

You can freely set the message.
By setting it as above, when a user is registered in Google Workspace, the "User's Email Address" and "User ID" will be automatically retrieved and reflected in the Slack message.
* How to set) Click inside the frame and click "User's Email Address" and "User ID" in the "When a user is registered" tab.

After completing the setup, click Test.
A sample message sent during the test will be delivered to Slack, so once you confirm that the information is correctly reflected, save the settings.

Once all settings are complete, the above screen will be displayed.
Turn "Trigger ON" to activate the flow bot!

This completes the flow bot that notifies Slack when a new user is registered in Google Workspace.

Introduction to Other Automation Examples Using Google Workspace and Slack

At Yoom, in addition to the flow bot created this time, we offer a variety of automation examples using Google Workspace and Slack.
Here, we will introduce three recommended flows, so please give them a try!

1. This flow automatically creates a contact in HubSpot when a user is newly registered in Google Workspace.
‍By utilizing this flow, you can automate manual input tasks, improving work efficiency and enabling centralized data management.

2. This flow automatically updates Google Workspace user information when a row is updated in Google Sheets.
‍ By utilizing this flow, manual update tasks in Google Workspace become unnecessary, leading to improved work efficiency.

3. This is a flow where a notification is automatically sent to Slack when a contact is registered in Mazrica.
By using the addition of a contact to Mazrica as a trigger, you can automatically send a chat to Slack, eliminating the need for manual input and saving time.

Summary

In this article, we introduced how to integrate Google Workspace with Slack to automatically notify Slack when a new user is registered in Google Workspace. How was it?
By utilizing the flow introduced this time, manual work is reduced, and quick information sharing becomes possible.
By using Yoom to integrate apps, you can easily attempt business automation without detailed knowledge.
Please refer to this blog to automate your business and improve business efficiency!
You can check the list of Yoom's Flow Bot templates here.