For those managing tasks with Trello and schedules with Google Calendar, you might find yourself thinking, "I want to register task schedules on my calendar, but manually entering them every time is a hassle..." When tasks and schedules are managed separately, it can lead to missed registrations or misunderstandings among team members.
In this article, we will introduce a method to automate task schedule registration by leveraging data integration between Trello and Google Calendar. By using the no-code tool Yoom, you can integrate Trello card data with Google Calendar without needing specialized programming knowledge. This can lead to improved work efficiency and more accurate schedule management!
Let's take a closer look at how to achieve smoother task management through data integration using Trello and Google Calendar!
For those who want to try it quickly
By using Yoom, you can easily connect Trello and Google Calendar without any coding. Yoom provides templates for integrating Trello and Google Calendar, so you can achieve integration immediately just by registering, even without API knowledge.
When a Trello card is moved to a specific list, schedule an event in Google Calendar.
■Overview The flow 'Register an event in Google Calendar when a Trello card is moved to a specific list' is a business workflow that links task management and schedule management. By simply moving an important task to a specific list in Trello, an event is automatically added to Google Calendar, making team schedule management smoother.
■Recommended for ・Team leaders who manage projects using Trello ・Those who want to easily integrate Google Calendar and Trello ・Business people who want to automate and streamline task schedule management ・Those who want to eliminate the hassle of manually syncing information between multiple apps
■Notes ・Please link both Trello and Google Calendar with Yoom. ・Branching is a feature (operation) available with the Mini Plan or higher. If you are on the Free Plan, the operations set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Mini Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations).
What You Can Do by Integrating Trello and Google Calendar
By integrating the APIs of Trello and Google Calendar, you can automatically sync Trello data with Google Calendar! For example, you can automatically perform data synchronization like the one below without human intervention.
Register an Event in Google Calendar When a Trello Card is Moved to a Specific List
This flow is recommended for those who manage tasks in Trello and consolidate schedules in Google Calendar. It saves you the trouble of adding events manually.
When a Trello card is moved to a specific list, schedule an event in Google Calendar.
■Overview The flow 'Register an event in Google Calendar when a Trello card is moved to a specific list' is a business workflow that links task management and schedule management. By simply moving an important task to a specific list in Trello, an event is automatically added to Google Calendar, making team schedule management smoother.
■Recommended for ・Team leaders who manage projects using Trello ・Those who want to easily integrate Google Calendar and Trello ・Business people who want to automate and streamline task schedule management ・Those who want to eliminate the hassle of manually syncing information between multiple apps
■Notes ・Please link both Trello and Google Calendar with Yoom. ・Branching is a feature (operation) available with the Mini Plan or higher. If you are on the Free Plan, the operations set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Mini Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations).
When a card is created in Trello, create an event in Google Calendar
By utilizing this flow, you can manage task deadlines and other schedules in Google Calendar, making it possible to visualize your plans and improve work efficiency.
Register the due dates of tasks registered in Trello to Google Calendar.
Let's Create a Flow to Integrate Trello and Google Calendar
Let's get started by creating a flow that integrates Trello with Google Calendar!
We will use the no-code tool Yoom to proceed with the integration of Trello and Google Calendar. If you don't have a Yoom account yet, you can create one using this registration form.
[What is Yoom]
This time, we will create a flow bot that "registers an event in Google Calendar when a Trello card is moved to a specific list"!
The creation process is broadly divided into the following steps.
Integrate Trello and Google Calendar with My Apps
Copy the template
Set up the Trello trigger and Google Calendar action
Set the trigger to ON and complete the flow operation preparation
When a Trello card is moved to a specific list, schedule an event in Google Calendar.
■Overview The flow 'Register an event in Google Calendar when a Trello card is moved to a specific list' is a business workflow that links task management and schedule management. By simply moving an important task to a specific list in Trello, an event is automatically added to Google Calendar, making team schedule management smoother.
■Recommended for ・Team leaders who manage projects using Trello ・Those who want to easily integrate Google Calendar and Trello ・Business people who want to automate and streamline task schedule management ・Those who want to eliminate the hassle of manually syncing information between multiple apps
■Notes ・Please link both Trello and Google Calendar with Yoom. ・Branching is a feature (operation) available with the Mini Plan or higher. If you are on the Free Plan, the operations set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Mini Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations).
Step 1: Register My Apps for Trello and Google Calendar
Before setting up Flowbot, you need to link each app to Yoom.
Steps to Register My Apps for Trello
Once logged into Yoom, select My Apps and click on Add.
In the app list, use the search box and click on Trello.
Set the account name, access token, and API key, then click Add.
Now you have registered Trello as a My App. For detailed instructions on registering Trello as a My App, check here.
Steps to Set Up Google Calendar
Next, register Google Calendar as a My App. As before, click My Apps → Add.
Click on Google Calendar in the app list.
Click "Sign in with Google".
Select the account you want to link.
Click Continue.
Select Continue.
Now you have completed the registration of Google Calendar as a My App.
Step 2: Copy the Template
While you can create a Flowbot from scratch in Yoom, here we will introduce a procedure to create one using a template for easier setup. Click the banner below.
When a Trello card is moved to a specific list, schedule an event in Google Calendar.
■Overview The flow 'Register an event in Google Calendar when a Trello card is moved to a specific list' is a business workflow that links task management and schedule management. By simply moving an important task to a specific list in Trello, an event is automatically added to Google Calendar, making team schedule management smoother.
■Recommended for ・Team leaders who manage projects using Trello ・Those who want to easily integrate Google Calendar and Trello ・Business people who want to automate and streamline task schedule management ・Those who want to eliminate the hassle of manually syncing information between multiple apps
■Notes ・Please link both Trello and Google Calendar with Yoom. ・Branching is a feature (operation) available with the Mini Plan or higher. If you are on the Free Plan, the operations set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Mini Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations).
Now you have a copy of the template. The copied template is saved in My Projects on Yoom.
Step 3: Set up Trello triggers
Once you're ready, proceed to set up the Flowbot. Click on "When card information is updated (Webhook)" in the copied template.
Select your account
The title is pre-entered but can be changed.
Check the account information linked with Trello, as it is associated with the account registered in My Apps. Ensure the trigger action is set to "When card information is updated" and click Next.
API connection settings for the app triggers
Enter the username.
Select the board ID from the options. After setting, run the test, and if it shows success, click Next.
Create a new card in Trello and run the test to obtain Trello information as retrieved value. Refer to this for more on the retrieved value.
Once done, save it.
Step 4: Set up branching
Next, click on "Command Operation".
Specify branching conditions
※Branching is a feature available in plans above the Mini Plan. If you are on the Free Plan, the Flowbot you set up will result in an error, so please be careful. Paid plans offer a 2-week free trial during which you can use the branching feature.
The title "Command Operation" can be changed. Set the operation of the branch target values as "When card information is updated", and the retrieved value as "List Name". This indicates using the "List Name" retrieved in the trigger settings as a branching condition.
For the branch condition, select "Equals to" and set the list name to match the specified value (e.g., To Do by Tomorrow) to register it in Google Calendar.
With this setting, only items containing the word "in progress" in the "List Name" will be subject to branching and proceed to the next flow.
Once set, click "Save" to complete the branching setup.
Step 5: Set up information retrieval from Trello
Next, click on "Retrieve Card Information".
Select linked account and action
The title can be changed. Check the account information linked with Trello. Ensure the action is set to "Get Card Information" and click Next.
API connection settings
Set the board ID according to the annotation.
Select the card ID from the retrieved value.
After setting, run the test and save if Trello information is obtained.
Step 6: Manipulate and transform data
Next, click on "Date and Time Format Conversion".
Set operation conditions
The title can be changed. Select "Due Date" from the retrieved value of "Retrieve Card Information" as the target date & time.
Set the source date & time format and the target date & time format as shown in the attached image. Once set, click Test.
Once the converted value is obtained, save it.
Step 7: Set up event creation in Google Calendar
Finally, the last setup step! Click "Create Event" to complete the setup.
Select linked account and action
The title can be changed. Check the account information linked with Google Calendar. Ensure the action is set to "Create Event" and click Next.
API connection settings
Set the calendar ID. For the event title, select "Card Name" from the retrieved value of "Retrieve Card Information".
Set the start and end times for the event.
For the event end date, select the value obtained from "Date and Time Format Conversion" from the retrieved value. Once set, click Test.
Once the event is registered in Google Calendar, save it.
After saving, turn on the trigger and check the operation.
The Flowbot setup is now complete.
If you want to link Google Calendar data to Trello
This time, we introduced how to link data from Trello to Google Calendar, but it is also possible to link data from Google Calendar to Trello. Please also use the template below.
Create a card in Trello when a new event is created in Google Calendar
This flow is recommended for those who manually add events registered in Google Calendar to Trello.
When a new event is created in Google Calendar, create a card in Trello.
Other Automation Examples Using Trello and Google Calendar
In addition to integrating Trello and Google Calendar, you can use these apps to automate tasks. If any of these interest you, please give them a try!
Convenient Automation Examples Using Trello
It is possible to send Trello task information via email or add information from other tools to Trello. Automating these tasks could help streamline your workflow.
Create a card in Trello based on the form information and send it via Gmail.
■Overview The workflow 'Create a card in Trello based on form information and send it via Gmail' helps prevent task omissions. You can automatically create cards based on form information and send emails to the person in charge.
■Recommended for ・Those who manage projects or tasks using Trello ・Teams using Trello for task management but often experience communication omissions ・Those who want to receive task notifications quickly and proceed with work efficiently ・Those who use Gmail as a communication tool ・Those who use Gmail daily and want to quickly check task progress notifications ・Project managers who want to grasp the task status of team members at a glance
■Notes ・Please link both Trello and Gmail with Yoom.
■Overview Do you want to manage task requests and important reports from Slack in Trello without missing them? Manually picking out tasks from messages posted in the channel and creating cards is time-consuming and can lead to missed follow-ups. By using this workflow, you can detect Slack messages that contain specific keywords and automatically create cards in Trello, improving task management efficiency and preventing omissions.
■Who we recommend this template for - Project managers who manually copy requests and reports from Slack into Trello - Support representatives who want to manage customer inquiries and bug reports posted in Slack - Team leaders who want to streamline task management within the team and prevent missed responses
■Notes - Connect Yoom with both Slack and Trello. - You can choose the trigger interval from 5, 10, 15, 30, or 60 minutes. - The shortest trigger interval varies by plan.
■Overview Are you managing tasks in Google Sheets and manually copying them into Trello? This work is simple but time-consuming, and it often leads to human errors such as omissions and input mistakes. By leveraging this workflow, a card will be automatically created in Trello whenever a row is added in Google Sheets, eliminating double work in task management and improving operational efficiency.
■Who we recommend this template for ・Those who find managing tasks in Google Sheets and updating Trello a hassle ・Project managers who want to streamline task sharing among multiple members and eliminate omissions ・Those who want to automate the registration of recurring tasks so they can focus on their core work
■Notes ・Please connect Yoom with both Google Sheets and Trello. ・You can choose trigger intervals of 5, 10, 15, 30, or 60 minutes. ・Note that the minimum interval varies by plan.
This is a flowbot that automatically adds a card to Trello when a task is added to Asana. Please use it when synchronizing information between Asana and Trello.
■Overview This flow allows you to create a Zoom meeting when an event is created in Google Calendar. This automation reduces the hassle of setting up meetings and allows you to use your time effectively. With Yoom, you can easily connect apps without programming.
■Recommended for ・Business people who frequently use Google Calendar and Zoom ・Those who want to automate schedule management and online meeting setup ・IT personnel in companies looking to improve operational efficiency and reduce manual work ・Leaders who want to reduce the time spent setting up team meetings
■Notes ・You need to connect both Google Calendar and Zoom with Yoom. ・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
■Overview The workflow 'When an event is created in Google Calendar, update contact information in Hubspot' enhances information management efficiency. Contacts are automatically updated along with event creation, making it easier to maintain up-to-date information.
■Recommended for those who ・Use Google Calendar for schedule management ・Want to quickly update contact information in Hubspot ・Do not want to spend too much time on sales activities or customer management ・Wish to integrate multiple tools to proceed with work efficiently ・Want to avoid duplication of tasks and establish an environment that allows for prompt information updates Please connect each with Yoom.
■Notes ・Please connect each of Google Calendar and Hubspot with Yoom. ・The trigger can be set to intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest triggering interval differs depending on the plan.
■Overview Tasks such as registering events in Google Calendar and notifying stakeholders by email after accepting event applications or scheduling interviews via Google Forms can be time-consuming. Manual handling can also lead to mistakes such as missed event registrations or delayed notifications. By leveraging this workflow, you can automate the entire process from receiving a response on Google Forms to creating an event in Google Calendar and sending an email notification, thereby resolving these issues.
■Who we recommend this template for ・People who manually register application information received via Google Forms to the calendar ・Those who spend a lot of time creating and sending guidance emails to respondents and stakeholders ・Those who want to automate routine tasks such as event registration and communication to focus on their core work
■Notes ・Please connect Yoom with both Google Forms and Google Calendar. ・You can select a trigger interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies depending on the plan. ・For how to obtain response content when using Google Forms as a trigger, please refer to the following: https://intercom.help/yoom/en/articles/6807133 ・If you want to create a Google Meet event, please refer to the template below. https://lp.yoom.fun/fb-templates/294974
By automating the integration of Trello and Google Calendar, you can significantly reduce the effort required for task management and schedule coordination. It helps prevent manual input errors and omissions, allowing you to work more smoothly!
The method introduced here can be easily set up without any coding, so you can feel at ease even if you're not confident in your programming knowledge. It's especially recommended for those who want to streamline task sharing within a team.
By utilizing Yoom, you can automate not only the integration of Trello and Google Calendar but also various other tools. Start with a free registration and try out the convenient workflows!
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
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