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For those managing tasks with Trello and schedules with Google Calendar, you might find yourself thinking, "I want to register task schedules on my calendar, but manually entering them every time is a hassle..." When tasks and schedules are managed separately, it can lead to missed registrations or misunderstandings among team members.
In this article, we will introduce a method to automate task schedule registration by leveraging data integration between Trello and Google Calendar. By using the no-code tool Yoom, you can integrate Trello card data with Google Calendar without needing specialized programming knowledge.
This can lead to improved work efficiency and more accurate schedule management!
Let's take a closer look at how to achieve smoother task management through data integration using Trello and Google Calendar!
By using Yoom, you can easily connect Trello and Google Calendar without any coding.
Yoom provides templates for integrating Trello and Google Calendar, so you can achieve integration immediately just by registering, even without API knowledge.
■Overview
The flow "When a Trello card is moved to a specific list, an event is registered in Google Calendar" is a business workflow that integrates task management and schedule management.
By simply moving an important task to a specific list in Trello, an event is automatically added to Google Calendar, making team schedule management smoother.
■Recommended for
■Benefits of using this template
When a Trello card is moved to a specific list, an event is automatically registered in Google Calendar, eliminating the need for manual entry.
By linking tasks and schedules, you can get an overview of the entire team's schedule at a glance, allowing for smooth business operations.
Automation prevents human errors in manual entry, ensuring accurate schedule management.
By integrating the APIs of Trello and Google Calendar, you can automatically sync Trello data with Google Calendar!
For example, you can automatically perform data synchronization like the one below without human intervention.
This flow is recommended for those who manage tasks in Trello and consolidate schedules in Google Calendar.
It saves you the trouble of adding events manually.
■Overview
The flow "When a Trello card is moved to a specific list, an event is registered in Google Calendar" is a business workflow that integrates task management and schedule management.
By simply moving an important task to a specific list in Trello, an event is automatically added to Google Calendar, making team schedule management smoother.
■Recommended for
■Benefits of using this template
When a Trello card is moved to a specific list, an event is automatically registered in Google Calendar, eliminating the need for manual entry.
By linking tasks and schedules, you can get an overview of the entire team's schedule at a glance, allowing for smooth business operations.
Automation prevents human errors in manual entry, ensuring accurate schedule management.
By utilizing this flow, you can manage task deadlines and other schedules in Google Calendar, making it possible to visualize your plans and improve work efficiency.
■Overview
This is a flow for registering the due dates of tasks registered in Trello to Google Calendar.
■Recommended for
1. Those who use Trello for task management
・Project managers who manage team tasks with Trello
・Teams that utilize both Trello and Google Calendar to advance their work
2. Those who use Google Calendar for work
・People who manage their schedules with Google Calendar
・Those who want to automate adding tasks to Google Calendar
■Benefits of using this template
By using Google Calendar, the management of tasks and events becomes more efficient.
Additionally, you can receive reminders at the set time, preventing any oversights in your schedule and ensuring smooth progress in your work.
However, if you are manually setting tasks added to Trello into Google Calendar each time, you might find it cumbersome.
This template allows tasks added to Trello to be automatically registered in Google Calendar.
Since manual settings in Google Calendar are unnecessary, it prevents setting omissions or incorrect entries in Google Calendar, thereby enhancing work efficiency.
■Notes
・Please link both Trello and Google Calendar with Yoom.
Let's get started by creating a flow that integrates Trello with Google Calendar!
We will use the no-code tool Yoom to proceed with the integration of Trello and Google Calendar.
If you don't have a Yoom account yet, you can create one using this registration form.
[What is Yoom]
This time, we will create a flow bot that "registers an event in Google Calendar when a Trello card is moved to a specific list"!
The creation process is broadly divided into the following steps.
■Overview
The flow "When a Trello card is moved to a specific list, an event is registered in Google Calendar" is a business workflow that integrates task management and schedule management.
By simply moving an important task to a specific list in Trello, an event is automatically added to Google Calendar, making team schedule management smoother.
■Recommended for
■Benefits of using this template
When a Trello card is moved to a specific list, an event is automatically registered in Google Calendar, eliminating the need for manual entry.
By linking tasks and schedules, you can get an overview of the entire team's schedule at a glance, allowing for smooth business operations.
Automation prevents human errors in manual entry, ensuring accurate schedule management.
Before setting up Flowbot, you need to link each app to Yoom.
Once logged into Yoom, select My Apps and click on Add.
In the app list, use the search box and click on Trello.
Set the account name, access token, and API key, then click Add.
Now you have registered Trello as a My App.
For detailed instructions on registering Trello as a My App, check here.
Next, register Google Calendar as a My App.
As before, click My Apps → Add.
Click on Google Calendar in the app list.
Click "Sign in with Google".
Select the account you want to link.
Click Continue.
Select Continue.
Now you have completed the registration of Google Calendar as a My App.
While you can create a Flowbot from scratch in Yoom, here we will introduce a procedure to create one using a template for easier setup.
Click the banner below.
■Overview
The flow "When a Trello card is moved to a specific list, an event is registered in Google Calendar" is a business workflow that integrates task management and schedule management.
By simply moving an important task to a specific list in Trello, an event is automatically added to Google Calendar, making team schedule management smoother.
■Recommended for
■Benefits of using this template
When a Trello card is moved to a specific list, an event is automatically registered in Google Calendar, eliminating the need for manual entry.
By linking tasks and schedules, you can get an overview of the entire team's schedule at a glance, allowing for smooth business operations.
Automation prevents human errors in manual entry, ensuring accurate schedule management.
Select "Try this template".
Click "OK".
Now you have a copy of the template.
The copied template is saved in My Projects on Yoom.
Once you're ready, proceed to set up the Flowbot.
Click on "When card information is updated (Webhook)" in the copied template.
The title is pre-entered but can be changed.
Check the account information linked with Trello, as it is associated with the account registered in My Apps.
Ensure the trigger action is set to "When card information is updated" and click Next.
Enter the username.
Select the board ID from the options.
After setting, run the test, and if it shows success, click Next.
Create a new card in Trello and run the test to obtain Trello information as retrieved value.
Refer to this for more on the retrieved value.
Once done, save it.
Next, click on "Command Operation".
※Branching is a feature available in plans above the Mini Plan. If you are on the Free Plan, the Flowbot you set up will result in an error, so please be careful. Paid plans offer a 2-week free trial during which you can use the branching feature.
The title "Command Operation" can be changed.
Set the operation of the branch target values as "When card information is updated", and the retrieved value as "List Name".
This indicates using the "List Name" retrieved in the trigger settings as a branching condition.
For the branch condition, select "Equals to" and set the list name to match the specified value (e.g., To Do by Tomorrow) to register it in Google Calendar.
With this setting, only items containing the word "in progress" in the "List Name" will be subject to branching and proceed to the next flow.
Once set, click "Save" to complete the branching setup.
Next, click on "Retrieve Card Information".
The title can be changed.
Check the account information linked with Trello.
Ensure the action is set to "Get Card Information" and click Next.
Set the board ID according to the annotation.
Select the card ID from the retrieved value.
After setting, run the test and save if Trello information is obtained.
Next, click on "Date and Time Format Conversion".
The title can be changed.
Select "Due Date" from the retrieved value of "Retrieve Card Information" as the target date & time.
Set the source date & time format and the target date & time format as shown in the attached image.
Once set, click Test.
Once the converted value is obtained, save it.
Finally, the last setup step!
Click "Create Event" to complete the setup.
The title can be changed.
Check the account information linked with Google Calendar.
Ensure the action is set to "Create Event" and click Next.
Set the calendar ID.
For the event title, select "Card Name" from the retrieved value of "Retrieve Card Information".
Set the start and end times for the event.
For the event end date, select the value obtained from "Date and Time Format Conversion" from the retrieved value.
Once set, click Test.
Once the event is registered in Google Calendar, save it.
After saving, turn on the trigger and check the operation.
The Flowbot setup is now complete.
This time, we introduced how to link data from Trello to Google Calendar, but it is also possible to link data from Google Calendar to Trello.
Please also use the template below.
This flow is recommended for those who manually add events registered in Google Calendar to Trello.
■Overview
The flow "Create a card in Trello when a new event is created in Google Calendar" is a business workflow that seamlessly integrates schedule management and task management. When an event is added to Google Calendar, a card is automatically generated in Trello, making it easy to visualize and track tasks.
This centralizes the management of schedules and tasks, enabling efficient business operations.
■Recommended for
■Benefits of using this template
When a new event is created in Google Calendar, a card is automatically created in Trello, eliminating the need for manual data entry.
By linking schedules and tasks, it prevents information oversight and double management, improving business transparency.
Additionally, since all team members can share the same information, it becomes easier to grasp the progress of projects.
Automation prevents human errors in data entry, enabling accurate information management.
In addition to integrating Trello and Google Calendar, you can use these apps to automate tasks. If any of these interest you, please give them a try!
It is possible to send Trello task information via email or add information from other tools to Trello. Automating these tasks could help streamline your workflow.
■Overview
The workflow "Create a card in Trello based on form information and send it via Gmail" helps prevent task omissions.
You can automatically create cards based on form information and send emails to the person in charge.
■Recommended for
■Benefits of using this template
By integrating Trello and Gmail, there is an advantage of managing and sharing form information quickly.
This streamlines the handling of information, allowing you to use the necessary information appropriately at the right time.
This integration enables quick task management and progress checks, which can lead to improved work efficiency.
Additionally, by utilizing Gmail to share information, all stakeholders can act based on the same information, facilitating smooth communication.
■Overview
The flow "Create a card in Trello when a message containing a specific keyword is posted in Slack" is a business workflow that seamlessly integrates communication and task management. For example, when a message containing important project-related keywords is posted in Slack, a card is automatically created in Trello, preventing missed information and overlooked tasks. By utilizing this workflow, information sharing and task management within the team are centralized, leading to improved operational efficiency.
■Who should use this template
■Benefits of using this template
Since a card is automatically created in Trello when a message containing a specific keyword is posted in Slack, you can eliminate the hassle of manually adding tasks.
Cards are added based on the content posted in Slack, maintaining the accuracy of information.
Additionally, by creating important information as cards, you can centralize information and make management easier.
Automation prevents human errors in task creation, enabling efficient task management.
■Overview
This is a flow that adds a task to Trello when a row is added in Google Sheets.
■Recommended for
1. Those who utilize Google Sheets for business
・Those who accumulate information in sheets
・Those who register tasks and manage them along with related information
2. Those who manage tasks with Trello
・Those who manage project tasks with Trello
■Benefits of using this template
Trello is a tool expected to efficiently manage tasks and facilitate smooth project progress.
However, manually transferring information registered in Google Sheets to Trello each time can be time-consuming and may affect the time spent on solving tasks themselves.
This flow is beneficial for those who wish to minimize the time spent on tasks and focus on problem-solving.
With this flow, information registered in Google Sheets can also be automatically registered in Trello, reducing the burden of manual entry.
By saving time on manual tasks, you can spend more time solving tasks, promoting efficient problem-solving and project progress.
■Notes
・Please integrate Google Sheets and Trello with Yoom.
・You can select the trigger activation interval from 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest activation interval may vary depending on the plan.
■Overview
This is a flow bot that automatically adds a card to Trello when a task is added to Asana.
Please use it when synchronizing information between Asana and Trello.
■Notes
・Please connect both Asana and Trello with Yoom.
・Information will be synchronized to Trello 5 to 15 minutes after a task is added in Asana.
■Overview
This is a flow that registers a task in Trello when a deal is closed in Salesforce.
With Yoom, you can easily achieve this flow without any programming, as it allows for seamless integration between applications.
■Recommended for
1. Those who manage deal progress in Salesforce
・Those who want to seamlessly proceed with follow-ups after closing a deal
・Those who want to automate manual tasks and focus on core sales activities
2. Companies using Trello for business
・Those aiming to establish standardized business processes
・Those who feel challenged in sharing information and understanding tasks with team members
■Benefits of using this template
With this flow, a new card is automatically created in Trello when a deal phase in Salesforce is closed.
You can automatically taskify routine operations according to the progress of the deal, eliminating the need to request or instruct tasks each time.
This reduces the hassle of transcription and allows for smooth follow-ups.
■Notes
・Please integrate both Salesforce and Trello with Yoom.
・The branching feature (operation) is available with the Mini Plan or higher, and Salesforce is available with the Team Plan or higher. If you are on a plan that is not eligible, the operations and data connections set in the flow bot will result in an error, so please be careful.
・A 2-week free trial is available for paid plans. During the free trial, you can use restricted features (operations) and apps.
・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest activation interval varies depending on the plan.
You can add form response information to Google Calendar or update contact information based on Google Calendar events.
■Overview
Automatically register task information from the Notion task management database as all-day events in Google Calendar.
Only new tasks will be registered, and updated tasks will be excluded from the flow.
■Preparation
・Create a task management database in Notion in advance.
※For an actual example, please refer to this link: https://sulky-aftershave-b1d.notion.site/6729db5cf9ff4a26ae2156f44bc2b174?v=db2791f6600d429e9d7796834a753e30&pvs=4
■Setup Method
① Select Notion from the app triggers and press the action when a page is created or updated in a specific database.
② Enter the launch interval and database ID, then test and save.
※For common errors when integrating with Notion, please refer to here.
③ Press the + mark under the trigger and select "Branch".
④ Set the operation to the trigger set in ① and the output to the creation date.
⑤ Set the condition to "not equal to the value" and embed the last updated date obtained in ① as {{Last Updated Date}} in the output and save.
※For details on dynamically using outputs, please refer to here.
⑥ Press the + mark, select Notion from the operation to manipulate the database, and proceed to the next step by selecting "Retrieve Record (ID Search)" from the action and entering the same database ID as the trigger.
⑦ Set the search condition to "Record ID equals" and embed the object ID obtained from the trigger in ① as {{Object ID}}, then test and save.
⑧ Press the + mark, select the action to add or subtract dates from the operation to manipulate and transform data.
⑨ Embed the task's due date obtained in ⑦ as the target date, set the condition to +1 day, assign an arbitrary output name, and test and save.
⑩ Press the + mark, select Google Calendar from the operation to integrate with the app, and choose the action to create an event.
⑪ On the next page, set as follows, test, save, and complete the setup.
・Calendar ID: Enter your Gmail address directly
・Event Title: Embed the task name obtained in ⑦
・Event Start Date: Embed the task's due date obtained in ⑦
・Event Start Time: 00:00
・Event End Date: Embed the due date added in ⑨
・Event End Time: 00:00
・Event Details: Optional input
■Notes
・Be sure to register tasks by adding a new row.
※This is because using the default empty row after creating the database will cause discrepancies between the creation and update dates.
■Overview
This is a flow to register events in Google Calendar using information registered in Airtable.
■Recommended for
1. Those who use Google Calendar for business
・Those who use it for visualizing team schedules
・Those who register task deadlines
2. Those who use Airtable for data management
・Those who use it for managing project schedules
・Those who manage tasks
■Benefits of using this template
Google Calendar is an effective tool for managing team schedules.
Additionally, by using Airtable together, centralized information management and task management become possible, facilitating smooth business operations.
However, manually entering information registered in Airtable into Google Calendar can be cumbersome and may lead to decreased work efficiency.
By utilizing this flow, events are automatically created in Google Calendar using information registered in Airtable.
By automating event creation and eliminating manual entry, you can avoid the risk of human error.
Moreover, since events are registered in Google Calendar without waiting for manual entry, it leads to quick information sharing within the team.
■Notes
・Please connect both Google Calendar and Airtable with Yoom.
・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
■Overview
With this flow, you can create a Zoom meeting whenever an event is created in Google Calendar. This automation reduces the hassle of setting up meetings and allows you to use your time more effectively.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
■Benefits of using this template
■Overview
The workflow "Update Hubspot contact information when an event is created in Google Calendar" streamlines information management.
As contact information is automatically updated simultaneously with event creation, it is easier to maintain up-to-date information.
■Recommended for
■Benefits of using this template
By linking Google Calendar with Hubspot, there is the advantage of rapid reflection of information updates.
This makes it easier to maintain up-to-date information, which is useful for decision-making.
Smooth customer management improves business efficiency, which in turn enhances customer satisfaction.
Additionally, as events are automatically updated, manual tasks are reduced, and the risk of input errors is also minimized.
As a result, more accurate information management is achieved, improving the precision of operations.
■Overview
The workflow "When there is a response to a Google Form, create an event in Google Calendar and send an email" contributes to improving work efficiency by automating the tasks of creating events and sending emails.
■Recommended for
■Benefits of using this template
By linking Google Forms with Google Calendar, events are immediately added to the calendar when there is a response to the form.
This process allows for the quick reflection of schedule information, offering the advantage of improved schedule management accuracy and efficient business execution.
Since form responses are quickly reflected in the calendar, you can respond without missing important information.
Furthermore, by using the email notification feature, all team members can share the latest information, enhancing collaboration.
By automating the integration of Trello and Google Calendar, you can significantly reduce the effort required for task management and schedule coordination. It helps prevent manual input errors and omissions, allowing you to work more smoothly!
The method introduced here can be easily set up without any coding, so you can feel at ease even if you're not confident in your programming knowledge. It's especially recommended for those who want to streamline task sharing within a team.
By utilizing Yoom, you can automate not only the integration of Trello and Google Calendar but also various other tools. Start with a free registration and try out the convenient workflows!
