"It's such a hassle to manually set up Zoom meetings every time with Wix's event registration form..." "If only I could automatically create Zoom meetings from Wix form submission information and notify participants via email, managing events would be so much easier!"
This is a must-read for website operators facing such challenges!
By integrating Wix and Zoom, you can address these issues and improve the efficiency of event management and customer service. For example, when a form is submitted from Wix, you can automatically create a Zoom meeting, send emails to participants, and notify the organizer.
This article clearly explains what you can do by integrating Wix and Zoom, as well as how to create a specific integration flow!
For those who want to try it out quickly
By using Yoom, you can easily integrate Wix and Zoom without any coding. Yoom provides templates for integrating Wix and Zoom, so you can achieve integration immediately just by signing up, even without any API knowledge.
When a form is submitted from Wix, create a Zoom meeting and send an email to the participants.
■Overview The workflow 'Create a Zoom meeting and send an email to participants when a form is submitted from Wix' automates the preparation for online events and meetings smoothly. This eliminates the hassle of manual setup and communication, enabling efficient operation.
■Recommended for - Website administrators managing event registration forms on Wix - Those who manually set up Zoom meetings and find it time-consuming - Event organizers who want to automate communication with participants - IT personnel in small and medium-sized enterprises looking to improve operational efficiency - Those who want to quickly follow up after form submission
■Notes - Please integrate Wix, Zoom, and Yoom respectively.
By integrating the APIs of Wix and Zoom, you can automatically connect Wix data to Zoom! For example, you can automatically perform data integration like the following without any manual intervention.
Simply click "Try it out" on the automation example you're interested in and register an account to immediately experience the integration of Wix and Zoom. Registration takes only 30 seconds, so feel free to give it a try!
Create a Zoom Meeting and Send an Email to Participants When a Form is Submitted from Wix
This flow is recommended if you are managing event registration forms on Wix and manually setting up Zoom meetings, which can be time-consuming for interactions.</span>
When a form is submitted from Wix, create a Zoom meeting and send an email to the participants.
■Overview The workflow 'Create a Zoom meeting and send an email to participants when a form is submitted from Wix' automates the preparation for online events and meetings smoothly. This eliminates the hassle of manual setup and communication, enabling efficient operation.
■Recommended for - Website administrators managing event registration forms on Wix - Those who manually set up Zoom meetings and find it time-consuming - Event organizers who want to automate communication with participants - IT personnel in small and medium-sized enterprises looking to improve operational efficiency - Those who want to quickly follow up after form submission
■Notes - Please integrate Wix, Zoom, and Yoom respectively.
Create a Zoom Meeting and Notify the Host When a Form is Submitted on Wix
If you are running a website using Wix and accepting inquiries or reservations through forms, this flow is recommended for those who want to automate the process of setting up Zoom meetings and notifying the host.
When a form is submitted on Wix, create a Zoom meeting and notify the host.
■Overview The "Create a Zoom meeting and notify the host when a form is submitted on Wix" flow is a business workflow that automatically sets up a Zoom meeting and notifies the host when an inquiry or reservation is received from a website. This reduces the hassle of manually setting up meetings and notifications, improving business efficiency.
■Recommended for ・Individuals managing a website using Wix and accepting user inquiries or reservations via forms ・Business owners or team leaders looking to automate Zoom meeting setup and host notification tasks ・Support staff or salespeople troubled by time waste or errors from manually setting up meetings ・Executives or managers aiming to streamline business processes to focus on more important tasks
■Caution ・Please integrate Wix and Zoom with Yoom.
Let's get started with creating a flow that integrates Wix and Zoom! We will use Yoom to proceed with the integration of Wix and Zoom without any coding, so if you do not have a Yoom account yet, please click this link to create an account.
[What is Yoom]
This time, we will create a flow bot that transfers data to Zoom when a contact is registered in Wix! We will broadly follow the steps below to create it.
Integrate Wix and Zoom with My Apps
Copy the template
Set up the trigger in Wix and the operation in Zoom
Turn on the trigger and verify the operation of the integration flow
When a form is submitted from Wix, create a Zoom meeting and send an email to the participants.
■Overview The workflow 'Create a Zoom meeting and send an email to participants when a form is submitted from Wix' automates the preparation for online events and meetings smoothly. This eliminates the hassle of manual setup and communication, enabling efficient operation.
■Recommended for - Website administrators managing event registration forms on Wix - Those who manually set up Zoom meetings and find it time-consuming - Event organizers who want to automate communication with participants - IT personnel in small and medium-sized enterprises looking to improve operational efficiency - Those who want to quickly follow up after form submission
■Notes - Please integrate Wix, Zoom, and Yoom respectively.
Let's register My Apps to connect Wix and Zoom to Yoom. By registering My Apps first, you can proceed with automation settings smoothly.
1. Click on My Apps on the left side of the Yoom page and select "+ Add". Enter "Wix" in the search box at the top right and select it from the search results.
2. On the displayed screen, enter the required fields and click "Add".
* To obtain an API key, please get it from here. * To obtain an account ID, please get it from here.
3. Next, register Zoom to My Apps. Similarly, click on My Apps on the left side of the Yoom page and select "+ Add".
Enter "Zoom" in the search box and select it from the search results.
* For the method to register Zoom to My Apps, please refer to here.
Enter the required fields and click "Add".
If Wix and Zoom are displayed in My Apps, the registration is complete.
Step 2: Copy the Template
Let's start creating the flow from here! Since we are using a template, open the following template page and click "Try it".
When a form is submitted from Wix, create a Zoom meeting and send an email to the participants.
■Overview The workflow 'Create a Zoom meeting and send an email to participants when a form is submitted from Wix' automates the preparation for online events and meetings smoothly. This eliminates the hassle of manual setup and communication, enabling efficient operation.
■Recommended for - Website administrators managing event registration forms on Wix - Those who manually set up Zoom meetings and find it time-consuming - Event organizers who want to automate communication with participants - IT personnel in small and medium-sized enterprises looking to improve operational efficiency - Those who want to quickly follow up after form submission
■Notes - Please integrate Wix, Zoom, and Yoom respectively.
The template will be automatically copied to your workspace. Please click "OK" on the next screen.
Step 3: Setting Up Triggers in Wix
※The following screen will appear when you click "Create a Zoom meeting and send an email to participants when a form is submitted from Wix" in the Flowbot under "My Projects" on the left side of the Yoom page screen.
1. Click "OK" on the previous screen, and then click the app trigger "When a form is submitted" on the displayed screen.
2. Enter the required fields on the displayed screen. Leave the trigger action as is, and click "Next".
3. Copy the URL on the displayed screen and follow the steps below to configure it.
※Paste the Webhook URL in the automation settings on the Wix screen.
After pasting the Webhook, submit the form on the Wix webpage. After submitting the form, return to the Yoom screen, execute "Test", and if successful, click "Save".
※The displayed output will be used in the next settings, as indicated by "This value can be used in other operations."
Step 4: Data Extraction from Text
1. Click "Extract Data from Text".
Click "Next" on the displayed screen.
2. For "Target Text", click the input field and select from the displayed output.
For "Items to Extract", enter the items you want to extract from the text. ※This time, it was entered as shown in the image below. This item will be used when setting the Zoom topic and email message content, so make sure to obtain the necessary information!
After entering, execute "Test", and if successful, click "Save".
Step 5: Zoom Settings
1. Click "Create Meeting" to link with the app.
Enter the required fields on the displayed screen and click "Next".
2. Configure the API connection settings. Enter the email address of your Zoom account in "Email Address".
For "Topic", "Meeting Description", "Date", "Start Time", and "Meeting Duration", you can select from the displayed output by clicking the input field.
※Values were set as shown in the image below.
After entering, execute "Test", and if successful and the meeting URL is obtained, click "Save".
Step 6: Email Settings
1. Click "Send Email".
2. For the "To" field in the email content, click the input field and select from the displayed output.
For the "Body", you can select from the displayed output by clicking the input field.
※This time, it was set as shown in the image below. After entering, click "Next".
On the displayed screen, check the sending content, execute "Test", and if successful, click "Save".
Step 7: Turn on the Trigger Button and Verify the Integration Flow
Click the "Turn on the trigger" button in the red frame on the screen below to automatically start the Flowbot.
Other Automation Examples Using Wix and Zoom APIs
In addition to integrating Wix and Zoom, utilizing each API allows for the automation of various tasks. If you want to eliminate tedious manual work, please refer to the following workflows!
Convenient Automation Examples Using Wix
By using Wix as a trigger for form submissions or adding contacts, you can manage notifications to Slack and X (Twitter), automate registrations to Google Sheets and HubSpot, and manage customer information in Square. By reducing the effort of manual data entry and notifications, and facilitating smooth information sharing, you can minimize omissions and reduce the workload.
Notify on X (Twitter) when a form is submitted on Wix
■ Overview The "Notify X (Twitter) when a form is submitted on Wix" flow is a business workflow that automatically sends notifications to X (Twitter) upon form submission on your website. This allows you to share information from forms quickly.
■ Recommended for: - Those operating a website using Wix who want to share form information on social media - Marketing or customer service personnel looking to streamline efforts using X (Twitter) - Business owners considering automation of manual form submission notifications - Individuals seeking to optimize business workflows with Yoom
■ Notes - Please integrate Yoom with both Wix and X (Twitter).
■Overview The workflow "When a contact is added to a segment in Wix, register the customer information in Square" is a business workflow that automatically registers that information in Square when a new customer is added to a segment on the website. This reduces manual data entry and facilitates smooth customer management. Manual data transfer in website customer management and payment information integration takes time and effort. If you are using Wix and Square together, it is important to maintain data consistency. By implementing this workflow, information registration in Square is automated simultaneously with the addition of customer segments in Wix, enabling efficient business operations.
■Recommended for: ・Those who want to streamline customer management by operating a website using Wix ・Businesses wanting to link payment information in Square with Wix customer data ・Marketing personnel who are spending time on manual data input ・Small business owners wanting to improve business processes through automation
■Notice ・Please link both Wix and Square with Yoom.
■Overview This is a flow that registers a contact in HubSpot when a form is submitted in Wix.
■Recommended for 1. Those who build websites with Wix and have a form installed ・Those who want to manage information obtained from forms in HubSpot and utilize it for marketing 2. Those who want to perform customer management and marketing using HubSpot ・Those who want to acquire new contacts from Wix forms and expand HubSpot's contact list
■Notes ・Please connect Yoom with both Wix and HubSpot.
By utilizing Zoom, you can automatically create meetings from Salesforce, Google Forms, or LINE messages, and save meeting data to Notion or Dropbox after the meeting ends. Automating manual meeting setups and record organization reduces workload and enables smooth information management!
Create a Zoom meeting based on the content of LINE messages.
■Overview The "Create a Zoom meeting based on LINE message content" workflow is an automation tool designed to seamlessly connect daily communication to business operations. By extracting necessary information from interactions on LINE and automatically scheduling Zoom meetings, it reduces effort and achieves efficient meeting management. This enables quick responses and contributes to improved productivity in business operations.
■Recommended for ・Business professionals who use LINE as a primary communication tool and find meeting setup cumbersome ・Administrators who frequently use Zoom for meetings but spend time on schedule adjustments ・IT personnel in companies looking to automate business processes and improve productivity through LINE and Zoom integration ・Team leaders who want to quickly set up meetings from daily LINE messages ・Executives seeking to improve efficiency by exploring integration between chat tools and video conferencing tools
■Notes ・Please link both the LINE official account and Zoom with Yoom.
■Overview The "Automatically save recording data to Dropbox after Zoom meeting ends" workflow leverages the integration of Zoom and Dropbox to streamline the management of meeting recordings. After the meeting ends, the recording data is automatically saved to Dropbox, reducing the need for manual transfer tasks and easing data management.
■Recommended for ・Business professionals who frequently use Zoom and want to efficiently manage meeting recordings ・Team leaders who spend time saving and sharing recording data ・Companies already using Dropbox and looking to strengthen integration with other tools ・Administrators who want to automate data organization after meetings to improve work efficiency ・Those who want to reduce manual data saving tasks and focus on more creative work
■Notes ・Please integrate Zoom and Dropbox with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・To obtain Zoom recording information, meeting data must be cloud recorded. ・Cloud recording is limited to specific Zoom plans, so please be aware. For details, please refer here. ・The maximum downloadable file size is 300MB. Depending on the app's specifications, it may be less than 300MB, so please be aware. ・For details on the file size that can be handled by triggers and each operation, please check below. https://intercom.help/yoom/en/articles/9413924
Integrating Wix and Zoom can be surprisingly cumbersome when done manually. However, with Yoom, you can easily create an automated integration system without any programming knowledge!
By streamlining the entire process from form submission to meeting creation and email sending, you can significantly reduce the workload. The operation is simple, and there are plenty of templates available, so even beginners can start with confidence.
Why not take the first step towards automation by registering for Yoom for free?
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
With experience in a wide range of roles, including systems engineer, programmer, new graduate recruitment assistant, and theme park actor, I have been involved in building corporate systems and improving operational efficiency, particularly as a systems engineer and programmer. Utilizing Yoom, I will clearly and comprehensively communicate practical approaches to reducing operational burdens.
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