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"It's such a hassle to manually set up Zoom meetings every time with Wix's event registration form..."
"If only I could automatically create Zoom meetings from Wix form submission information and notify participants via email, managing events would be so much easier!"
This is a must-read for website operators facing such challenges!
By integrating Wix and Zoom, you can address these issues and improve the efficiency of event management and customer service.
For example, when a form is submitted from Wix, you can automatically create a Zoom meeting, send emails to participants, and notify the organizer.
This article clearly explains what you can do by integrating Wix and Zoom, as well as how to create a specific integration flow!
By using Yoom, you can easily integrate Wix and Zoom without any coding.
Yoom provides templates for integrating Wix and Zoom, so you can achieve integration immediately just by signing up, even without any API knowledge.
■Overview
The workflow "Create a Zoom meeting and send an email to participants when a form is submitted from Wix" is an automation designed to streamline the preparation for online events and meetings.
This eliminates the need for manual setup and communication, enabling efficient operations.
■Recommended for
■Benefits of using this template
By integrating the APIs of Wix and Zoom, you can automatically connect Wix data to Zoom!
For example, you can automatically perform data integration like the following without any manual intervention.
Simply click "Try it out" on the automation example you're interested in and register an account to immediately experience the integration of Wix and Zoom.
Registration takes only 30 seconds, so feel free to give it a try!
This flow is recommended if you are managing event registration forms on Wix and manually setting up Zoom meetings, which can be time-consuming for interactions.</span>
■Overview
The workflow "Create a Zoom meeting and send an email to participants when a form is submitted from Wix" is an automation designed to streamline the preparation for online events and meetings.
This eliminates the need for manual setup and communication, enabling efficient operations.
■Recommended for
■Benefits of using this template
If you are running a website using Wix and accepting inquiries or reservations through forms, this flow is recommended for those who want to automate the process of setting up Zoom meetings and notifying the host.
■Overview
The flow "Create a Zoom meeting and notify the host when a form is submitted on Wix" is a business workflow that automatically sets up a Zoom meeting and notifies the host when inquiries or reservations are received from the website.
This reduces the hassle of manually setting up meetings and notifications, thereby improving operational efficiency.
■Recommended for
■Benefits of using this template
Let's get started with creating a flow that integrates Wix and Zoom!
We will use Yoom to proceed with the integration of Wix and Zoom without any coding, so if you do not have a Yoom account yet, please click this link to create an account.
[What is Yoom]
This time, we will create a flow bot that transfers data to Zoom when a contact is registered in Wix!
We will broadly follow the steps below to create it.
■Overview
The workflow "Create a Zoom meeting and send an email to participants when a form is submitted from Wix" is an automation designed to streamline the preparation for online events and meetings.
This eliminates the need for manual setup and communication, enabling efficient operations.
■Recommended for
■Benefits of using this template
Let's register My Apps to connect Wix and Zoom to Yoom.
By registering My Apps first, you can proceed with automation settings smoothly.
1. Click on My Apps on the left side of the Yoom page and select "+ Add".
Enter "Wix" in the search box at the top right and select it from the search results.
2. On the displayed screen, enter the required fields and click "Add".
* To obtain an API key, please get it from here.
* To obtain an account ID, please get it from here.
3. Next, register Zoom to My Apps.
Similarly, click on My Apps on the left side of the Yoom page and select "+ Add".
Enter "Zoom" in the search box and select it from the search results.
* For the method to register Zoom to My Apps, please refer to here.
Enter the required fields and click "Add".
If Wix and Zoom are displayed in My Apps, the registration is complete.
Let's start creating the flow from here! Since we are using a template, open the following template page and click "Try it".
■Overview
The workflow "Create a Zoom meeting and send an email to participants when a form is submitted from Wix" is an automation designed to streamline the preparation for online events and meetings.
This eliminates the need for manual setup and communication, enabling efficient operations.
■Recommended for
■Benefits of using this template
The template will be automatically copied to your workspace. Please click "OK" on the next screen.
※The following screen will appear when you click "Create a Zoom meeting and send an email to participants when a form is submitted from Wix" in the Flowbot under "My Projects" on the left side of the Yoom page screen.
1. Click "OK" on the previous screen, and then click the app trigger "When a form is submitted" on the displayed screen.
2. Enter the required fields on the displayed screen. Leave the trigger action as is, and click "Next".
3. Copy the URL on the displayed screen and follow the steps below to configure it.
※Paste the Webhook URL in the automation settings on the Wix screen.
After pasting the Webhook, submit the form on the Wix webpage.
After submitting the form, return to the Yoom screen, execute "Test", and if successful, click "Save".
※The displayed output will be used in the next settings, as indicated by "This value can be used in other operations."
1. Click "Extract Data from Text".
Click "Next" on the displayed screen.
2. For "Target Text", click the input field and select from the displayed output.
For "Items to Extract", enter the items you want to extract from the text.
※This time, it was entered as shown in the image below.
This item will be used when setting the Zoom topic and email message content, so make sure to obtain the necessary information!
After entering, execute "Test", and if successful, click "Save".
1. Click "Create Meeting" to link with the app.
Enter the required fields on the displayed screen and click "Next".
2. Configure the API connection settings.
Enter the email address of your Zoom account in "Email Address".
For "Topic", "Meeting Description", "Date", "Start Time", and "Meeting Duration", you can select from the displayed output by clicking the input field.
※Values were set as shown in the image below.
After entering, execute "Test", and if successful and the meeting URL is obtained, click "Save".
1. Click "Send Email".
2. For the "To" field in the email content, click the input field and select from the displayed output.
For the "Body", you can select from the displayed output by clicking the input field.
※This time, it was set as shown in the image below.
After entering, click "Next".
On the displayed screen, check the sending content, execute "Test", and if successful, click "Save".
Click the "Turn on the trigger" button in the red frame on the screen below to automatically start the Flowbot.
In addition to integrating Wix and Zoom, utilizing each API allows for the automation of various tasks. If you want to eliminate tedious manual work, please refer to the following workflows!
By using Wix as a trigger for form submissions or adding contacts, you can manage notifications to Slack and X (Twitter), automate registrations to Google Sheets and HubSpot, and manage customer information in Square.
By reducing the effort of manual data entry and notifications, and facilitating smooth information sharing, you can minimize omissions and reduce the workload.
■Overview
The "Notify X (Twitter) when a form is submitted on Wix" flow is a business workflow that automatically sends a notification to X (Twitter) when a form is submitted on your website.
This allows for speedy sharing of information from the form.
■Recommended for
■Benefits of using this template
■Overview
This is a flow that notifies Slack when a message is received on Wix.
■Recommended for
1. Those who utilize Wix for business
・Those who use it for website creation
・Those who handle inquiries on the site
2. Those who use Slack as their main communication tool
・Those who use it for information sharing and team communication
■Benefits of using this template
Wix is a useful tool for creating websites.
Receiving inquiries and other messages from the website allows for smooth communication with customers.
Furthermore, sharing information within the team via Slack enables smooth sharing of message content with the entire team.
However, manually sharing every message received on Wix within the team can promote inefficient work practices.
By using this flow, you can automatically notify Slack of the summary of messages received on Wix, eliminating manual work.
Since notifications can be sent to Slack immediately after receiving a message, team sharing is smooth, allowing for quick commencement of response tasks.
■Notes
・Please integrate Wix and Slack with Yoom respectively.
■Overview
The flow "When a contact is added to a segment in Wix, register customer information in Square" is a business workflow that automatically registers the information in Square when a new customer is added to a segment on the website. This reduces manual data entry and allows for smooth customer management.
Transferring data manually in customer management and payment information integration on the website takes time and effort. When using both Wix and Square, it is important to maintain data consistency.
By implementing this workflow, information registration in Square is automatically performed simultaneously with the addition of customer segments in Wix, achieving efficient business operations.
■Recommended for
■Benefits of using this template
When a contact is added to a segment in Wix, customer information is automatically registered in Square, eliminating the need for manual data entry.
Data is automatically synchronized between Wix and Square, preventing information discrepancies.
Automation prevents human errors in data entry, enabling accurate data management.
■Overview
This is a flow that adds a submission to Google Sheets when a form is submitted on Wix.
■Recommended for
1. Those who manage websites using Wix
・Those who want to automatically add Wix form information to Google Sheets to speed up customer service
・Those who want to reduce the time spent on data entry into Google Sheets
2. Those who conduct business using Google Sheets
・Those who want to centrally manage data collected from Wix forms in Google Sheets
・Those who want to quickly share data among team members
■Benefits of using this template
When a form is submitted on Wix, you can quickly check the content from the dashboard or specified email address.
However, if you manually add data collected from Wix forms to Google Sheets, it becomes difficult to quickly aggregate and analyze data.
This template allows you to automatically add data to Google Sheets when a form is submitted on Wix.
By automating data entry into Google Sheets, you can reduce the time spent on manual data entry and streamline your operations.
Additionally, since the latest information is always reflected in Google Sheets, data sharing among teams can be done quickly.
■Notes
・Please link both Wix and Google Sheets with Yoom.
■Overview
This is a flow to register a contact in HubSpot when a form is submitted on Wix.
■Recommended for
1. Those who have built a website with Wix and have set up a form
・Those who want to manage the information obtained from the form in HubSpot and utilize it for marketing
2. Those who want to use HubSpot for customer management and marketing
・Those who want to acquire new contacts from Wix forms and expand their HubSpot contact list
■Benefits of using this template
Forms created with Wix are tools that can efficiently collect customer information and inquiries.
However, manually registering the collected data into HubSpot's contact list can lead to input errors and information leakage.
By utilizing this flow, when a form is submitted on Wix, a contact is registered in HubSpot in real-time.
This eliminates the need for manual data entry by staff, allowing them to focus on more important tasks such as marketing activities and customer support.
Additionally, it eliminates concerns about data entry errors and information leakage, enabling accurate and efficient customer management, which also leads to improved operational efficiency.
■Notes
・Please integrate Wix and HubSpot with Yoom respectively.
By utilizing Zoom, you can automatically create meetings from Salesforce, Google Forms, or LINE messages, and save meeting data to Notion or Dropbox after the meeting ends.
Automating manual meeting setups and record organization reduces workload and enables smooth information management!
■Overview
The workflow "Create a Zoom meeting based on the content of LINE messages" is an automation tool designed to seamlessly connect daily communication to business operations. By extracting necessary information from exchanges on LINE and automatically scheduling Zoom meetings, it eliminates hassle and enables efficient meeting management. This allows for quick responses and contributes to improved productivity in business operations.
■Recommended for
■Benefits of using this template
By utilizing this flow, Zoom meetings can be automatically created from the content of LINE messages, eliminating the need for manual schedule adjustments and reducing the time required for meeting setup. Additionally, automation prevents errors that can occur with manual input and provides accurate meeting information. The integration smooths the entire process from communication to meeting setup, enhancing overall business productivity.
■Overview
The "Automatically Save Zoom Meeting Recordings to Dropbox After Meeting Ends" workflow leverages the integration between Zoom and Dropbox to streamline the management of meeting recordings.
After the meeting ends, the recording data is automatically saved to Dropbox, reducing the need for manual transfer tasks and easing data management.
■Recommended for
■Benefits of Using This Template
■Overview
This is a flow to select a meeting partner from Salesforce and create a Zoom meeting URL.
By using Yoom, you can easily connect apps without programming.
■Recommended for
1. Those who use Salesforce for customer management and sales activities
・Those who manage customer information in Salesforce but struggle with scheduling meetings
・Those who want to streamline meeting setup and facilitate smooth communication with customers
2. Those who use Zoom as a communication tool
・Those who hold meetings regularly on Zoom and want to easily create and share meeting URLs
■Benefits of using this template
By integrating Salesforce and Zoom, meeting setup can be done smoothly.
With this flow, you can automatically create a Zoom meeting URL just by selecting a meeting partner from Salesforce.
This reduces the preparation time for meetings and enables efficient schedule management.
Additionally, since there is no need to manually create URLs, the risk of human error is reduced.
By achieving quick and accurate meeting setup, team productivity is improved, allowing more time to focus on core tasks.
■Notes
・Please integrate Yoom with both Salesforce and Zoom.
・For instructions on setting up triggers using the Chrome extension, please refer to here.
・Salesforce is an app available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections of the flow bot you set will result in errors, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use apps that are subject to restrictions.
■Overview
This is a flow to create a Zoom meeting when information is submitted via Google Forms.
■Recommended for
1. Those who use Google Forms for business
・Those who use Google Forms as a tool for information gathering
2. Those who host meetings on Zoom
・Those who want to streamline manual operations on Zoom
■Benefits of using this template
When creating a Zoom meeting, if you need to manually register and input information collected via Google Forms, it may feel time-consuming and cumbersome.
By utilizing [Create a Zoom meeting when information is submitted via Google Forms], you can automatically create Zoom meetings and streamline manual input tasks.
Additionally, it helps prevent human errors such as input mistakes, thereby reducing management workload.
■Notes
・Please integrate both Google Forms and Zoom with Yoom.
・Refer to the following for how to obtain response content when using Google Forms as a trigger.
https://intercom.help/yoom/ja/articles/6807133
・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest activation interval varies depending on the plan.
◼️Overview
After a meeting ends on Zoom, the meeting content is automatically transcribed and the transcription data is saved to Notion.
Please change the settings of each action as needed.
◼️Notes
・It is necessary to link accounts with both Zoom and Notion through Yoom.
・Please note that if a meeting is not recorded, it will result in an error.
・AI operations are only available with the Team Plan and Success Plan. For the Free Plan and Mini Plan, the operation of the set flowbot will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
Integrating Wix and Zoom can be surprisingly cumbersome when done manually.
However, with Yoom, you can easily create an automated integration system without any programming knowledge!
By streamlining the entire process from form submission to meeting creation and email sending, you can significantly reduce the workload.
The operation is simple, and there are plenty of templates available, so even beginners can start with confidence.
Why not take the first step towards automation by registering for Yoom for free?
