How to integrate YouCanBookMe with Discord to automatically notify schedule additions from YouCanBookMe to Discord

When you receive a lot of emails every day, it can be quite a hassle to save files to Dropbox each time.
Moreover, many people might have experienced the struggle of missing a file save or saving a file in the wrong folder, making it difficult to find later.

In this article, we will introduce a method to automatically save files received in Gmail to Dropbox!

By using no-code tools, you can easily set up automation between Gmail and Dropbox.
You can start using it right away, so be sure to give it a try!

Recommended for

Those who want to automatically upload files attached to Gmail to Dropbox
Those who want to integrate Gmail and Dropbox to facilitate smooth file sharing within the team
Those who want to prevent the loss of attachments and ensure proper document storage

For those who want to try it immediately

In this article, we will introduce the integration method using the no-code tool "Yoom".

No complicated settings or operations are required, and even non-engineers can easily achieve it.

You can start right away using the template below, so please give it a try!

Are you using YouCanBookMe to streamline your schedule management but find it cumbersome to check your appointments every time? This time, we will introduce a way to easily improve reservation management efficiency without code by integrating YouCanBookMe with Discord. By utilizing this integration, you can eliminate the hassle of checking schedules and improve work productivity. In this article, we will explain in detail the specific integration method and its benefits, so be sure to get some tips for improving work efficiency.

Recommended for

・Those who want to streamline reservation management by utilizing YouCanBookMe and Discord
・Those who manage reservations and schedules and want to respond quickly to work through automatic notifications
・Those who want to share information smoothly in work involving multiple team members
・Those who want to streamline schedule confirmation and information sharing between teams in a remote work environment
・Those aiming to reduce manual schedule confirmation and improve work productivity

Benefits and Examples of Integrating YouCanBookMe and Discord

Quick Response to Work After Schedule Registration

When a new reservation is registered in YouCanBookMe, a notification is sent to Discord, allowing you to check your schedule just by checking the chat. This enables the person in charge to grasp the schedule without having to check the app when a reservation is registered.
For example, if you need to prepare materials after a schedule is registered, receiving a quick notification via chat can help eliminate the time loss before starting the preparation.
Additionally, if there are multiple people in charge or if you are working in a remote work environment, the entire team can share information instantly, which may lead to smoother subsequent work responses.

Efficient Collaboration Between Teams

By utilizing Discord's notification function, you can instantly share reservation details from YouCanBookMe with team members.
For example, when a meeting or session with a customer is scheduled, you can automatically notify the relevant sales representatives or support team. This simplifies information sharing and may prevent human errors such as mistakes or misunderstandings. Especially in work involving multiple people in charge, notifying the entire team allows you to determine who is best suited to handle the work after the schedule registration based on the current workload.

Reduction of Manual Notification Effort

You can reduce the task of manually entering information into Discord to share schedules registered in YouCanBookMe with the team.
For example, if you are manually notifying schedules registered in YouCanBookMe, information sharing cannot be completed until the person in charge manually enters the notification, which is not efficient. By automating and reducing manual data entry, you may be able to lessen the burden on the person in charge. Furthermore, by sending notifications smoothly after schedule registration without waiting for manual entry completion, it will lead to smoother information sharing. This allows the entire team to focus on core tasks, potentially improving overall work productivity.

Now, let's proceed with how to integrate YouCanBookMe and Discord using Yoom!

[What is Yoom]

How to Create an Integration Flow Between YouCanBookMe and Discord

This time, we will introduce how to set up the template "Notify Discord when a schedule is registered in YouCanBookMe."

The integration flow is broadly divided into the following processes.

・Register YouCanBookMe and Discord as My Apps
・Copy the template
・Set the trigger for YouCanBookMe as the starting point of the flow, followed by the operation settings for Discord
・Turn on the trigger button and verify the integration operation between YouCanBookMe and Discord

If you are not using Yoom, please register for free from here.
If you are already using Yoom, please log in.

Step 1: Integrate YouCanBookMe and Discord as My Apps

First, register the apps you will use as My Apps.
By registering them in advance, the flow settings will be smoother.

First, access the My Menu on the left side of the Yoom screen and click the new connection button on the right side of the screen.

‍

Next, enter YouCanBookMe in the search window and select "YouCanBookMe" from the displayed options.
Once you select the app, the following screen will appear, so proceed with the settings!
・Account Name: Please set it
・Access Token: Please obtain it on YouCanBookMe
※ For information on how to obtain the access token, please refer to here.

Press "Add" to complete!

Next, register Discord as My App.
Similarly, enter Discord in the search window and select "Discord (v2)" from the displayed options.
Once you select the app, the following screen will appear, so proceed with the settings!
・Account Name: Please set it
・Access Token: Please enter the Bot Token obtained on Discord
※ For information on how to obtain the Bot Token, please refer to here.

Press "Add" to complete!

If YouCanBookMe and Discord are displayed in My Apps, the registration is complete!

Step 2: Set the YouCanBookMe "When a webhook is received" trigger

Once the My App registration is complete, proceed with the flow settings.
Click "Try it" on the banner below to copy the flow bot.

Read the following screen display and click "OK".

The following screen will be displayed, so let's check the "Title" and "Description".
If changes are needed, you can click on the relevant part to make changes.

First, set the trigger by clicking "When Webhook is received".

Once the following screen is displayed, proceed to set the details.

"Title" → Can be changed as needed
"Account information to link with YouCanBookMe" → Select the account registered with My App
"Trigger Action" → When Webhook is received

Once the setup is complete, click "Next".

A URL for Webhook settings will be displayed, so click the mark on the right side of the URL to copy it and set it on the YouCanBookMe side.
※ For instructions on how to set up YouCanBookMe's Webhook, please refer to here.

After completing the setup, click "Test" and if successful, press "Save" to finish.

Step 3: Set the Discord "Send Message" Action

Next, set up Discord.
Click the "Send Message" action.
Once the following screen is displayed, proceed with the setup.

"Title" → Can be changed as needed
"Account information to link with Discord" → Ensure the account is correct
"Action" → Send Message

Once the setup is complete, click "Next" to proceed.

‍

Please read the displayed notes before proceeding with the setup.

Set the Channel ID and Message Content.

・Channel ID → Obtain from within the Discord URL and set
・Message Content → Set as desired

For the message content:
・Fixed parts can be set by direct input
・Variable parts can be added from the output received by the Webhook
By setting it this way, you can receive notifications for each content.
To input the output, click within the message content box, and candidates will appear below. Click the button on the right side of "When Webhook is received" to display details and select the output you want to input.
※ For more about outputs, please see here.

After setting, click "Test" and if successful, click "Save" to complete!

Step 4: Set the Action

Finally, click "Turn on Trigger" to complete the automation setup.
Make sure the flowbot is operating correctly.

Thank you for completing the setup!

Other Automation Examples Using YouCanBookMe

There are many other examples of automation using YouCanBookMe on Yoom, so let me introduce a few.

1.Notify Slack when an appointment is registered with YouCanBookMe
This is the Slack version of the flowbot template introduced in this article. You can use it according to the chat you are using. Try searching for the tool you are using.

2.When an appointment is registered in YouCanBookMe, register a lead in Salesforce
This is a flow bot that automatically registers leads by referencing the information registered in YouCanBookMe. It seems useful for streamlining lead management.
※Salesforce is an app available only with the Team Plan and Success Plan. A two-week free trial of the paid plan is available.

3.Add appointments registered in YouCanBookMe to the Notion database
The last one to introduce is a flow bot that registers appointments made in YouCanBookMe to the Notion database. By utilizing the database for centralized information management, you can view registered information at a glance.

Summary

By integrating YouCanBookMe with Discord, you can streamline appointment management. Automated notifications can eliminate the need for manual tasks and schedule checks, potentially enhancing productivity. This is particularly beneficial in remote work environments or tasks involving multiple team members, as it enables rapid information sharing and could improve overall team performance.

We encourage you to try integrating with Yoom to experience increased efficiency in your operations!