"It's such a hassle to manually save Zoom recording data every time..." Have you ever thought that? Every time a meeting ends, you have to repeatedly download and upload the recording files, delaying other important tasks... The solution to this problem is the automatic integration of Zoom and Dropbox!
By creating a system where recording data is automatically saved to Dropbox as soon as a Zoom meeting ends, you can reduce manual work and expect smoother data management. You won't need to spend time searching, wondering "Where did I save it?" anymore. This article introduces a method for automatically integrating Zoom and Dropbox that anyone can easily do without programming!
For those who want to try it as soon as possible
By using Yoom, you can easily integrate Zoom and Dropbox without any code. Yoom provides templates for integrating Zoom and Dropbox in advance, so you can achieve integration immediately just by registering, even without API knowledge.
Once the Zoom meeting ends, automatically save the recording data to Dropbox.
■Overview The "Automatically save recording data to Dropbox after Zoom meeting ends" workflow leverages the integration of Zoom and Dropbox to streamline the management of meeting recordings. After the meeting ends, the recording data is automatically saved to Dropbox, reducing the need for manual transfer tasks and easing data management.
■Recommended for ・Business professionals who frequently use Zoom and want to efficiently manage meeting recordings ・Team leaders who spend time saving and sharing recording data ・Companies already using Dropbox and looking to strengthen integration with other tools ・Administrators who want to automate data organization after meetings to improve work efficiency ・Those who want to reduce manual data saving tasks and focus on more creative work
■Notes ・Please integrate Zoom and Dropbox with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・To obtain Zoom recording information, meeting data must be cloud recorded. ・Cloud recording is limited to specific Zoom plans, so please be aware. For details, please refer here. ・The maximum downloadable file size is 300MB. Depending on the app's specifications, it may be less than 300MB, so please be aware. ・For details on the file size that can be handled by triggers and each operation, please check below. https://intercom.help/yoom/en/articles/9413924
By integrating the APIs of Zoom and Dropbox, you can automatically transfer Zoom recording data to Dropbox! For example, you can automatically perform data transfers like the one below without human intervention.
Automatically Save Recording Data to Dropbox When a Zoom Meeting Ends
After a Zoom meeting ends, the recording data is automatically saved to Dropbox, eliminating the need for manual transfer. By automatically saving the recording data, you can efficiently share information with your team members.
Once the Zoom meeting ends, automatically save the recording data to Dropbox.
■Overview The "Automatically save recording data to Dropbox after Zoom meeting ends" workflow leverages the integration of Zoom and Dropbox to streamline the management of meeting recordings. After the meeting ends, the recording data is automatically saved to Dropbox, reducing the need for manual transfer tasks and easing data management.
■Recommended for ・Business professionals who frequently use Zoom and want to efficiently manage meeting recordings ・Team leaders who spend time saving and sharing recording data ・Companies already using Dropbox and looking to strengthen integration with other tools ・Administrators who want to automate data organization after meetings to improve work efficiency ・Those who want to reduce manual data saving tasks and focus on more creative work
■Notes ・Please integrate Zoom and Dropbox with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・To obtain Zoom recording information, meeting data must be cloud recorded. ・Cloud recording is limited to specific Zoom plans, so please be aware. For details, please refer here. ・The maximum downloadable file size is 300MB. Depending on the app's specifications, it may be less than 300MB, so please be aware. ・For details on the file size that can be handled by triggers and each operation, please check below. https://intercom.help/yoom/en/articles/9413924
Now, let's actually create a flow that integrates Zoom and Dropbox! This time, we will proceed with the integration of Zoom and Dropbox using Yoom without any code, so if you do not have a Yoom account yet, please issue an account from this registration form.
[What is Yoom]
This time, we will create a flow bot that "automatically saves recording data to Dropbox when a Zoom meeting ends"! The creation process is broadly divided into the following steps.
Integrate Zoom and Dropbox with My Apps
Copy the template
Set the Zoom trigger and Dropbox action
Set the trigger to ON and complete the preparation for flow operation
Once the Zoom meeting ends, automatically save the recording data to Dropbox.
■Overview The "Automatically save recording data to Dropbox after Zoom meeting ends" workflow leverages the integration of Zoom and Dropbox to streamline the management of meeting recordings. After the meeting ends, the recording data is automatically saved to Dropbox, reducing the need for manual transfer tasks and easing data management.
■Recommended for ・Business professionals who frequently use Zoom and want to efficiently manage meeting recordings ・Team leaders who spend time saving and sharing recording data ・Companies already using Dropbox and looking to strengthen integration with other tools ・Administrators who want to automate data organization after meetings to improve work efficiency ・Those who want to reduce manual data saving tasks and focus on more creative work
■Notes ・Please integrate Zoom and Dropbox with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・To obtain Zoom recording information, meeting data must be cloud recorded. ・Cloud recording is limited to specific Zoom plans, so please be aware. For details, please refer here. ・The maximum downloadable file size is 300MB. Depending on the app's specifications, it may be less than 300MB, so please be aware. ・For details on the file size that can be handled by triggers and each operation, please check below. https://intercom.help/yoom/en/articles/9413924
1. Please register Zoom and Dropbox as My Apps to connect them to Yoom. Registering as My Apps in advance will allow you to proceed with automation settings smoothly.
First, let's register Zoom as My App. Click "My Apps" → "Add" on the left side of the Yoom screen. Find Zoom from the app list or use the search function to search for it.
2. Select Zoom from the app list in My Apps and log in.
※Note When registering Zoom, you will need the values for Client ID and Client secret. For information on how to obtain each value, please refer to this article.
3. Next, register Dropbox as My App. Click Dropbox from the new connection list in Yoom and sign in, just like in (1). Once each is registered in Yoom's My Apps, the integration is complete!
Step 2: Copy the Template
1. To set up automation, click "Try it" on the banner below.
Once the Zoom meeting ends, automatically save the recording data to Dropbox.
■Overview The "Automatically save recording data to Dropbox after Zoom meeting ends" workflow leverages the integration of Zoom and Dropbox to streamline the management of meeting recordings. After the meeting ends, the recording data is automatically saved to Dropbox, reducing the need for manual transfer tasks and easing data management.
■Recommended for ・Business professionals who frequently use Zoom and want to efficiently manage meeting recordings ・Team leaders who spend time saving and sharing recording data ・Companies already using Dropbox and looking to strengthen integration with other tools ・Administrators who want to automate data organization after meetings to improve work efficiency ・Those who want to reduce manual data saving tasks and focus on more creative work
■Notes ・Please integrate Zoom and Dropbox with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・To obtain Zoom recording information, meeting data must be cloud recorded. ・Cloud recording is limited to specific Zoom plans, so please be aware. For details, please refer here. ・The maximum downloadable file size is 300MB. Depending on the app's specifications, it may be less than 300MB, so please be aware. ・For details on the file size that can be handled by triggers and each operation, please check below. https://intercom.help/yoom/en/articles/9413924
2. Read the following screen display and click "OK".
Step 3: Set Zoom Trigger Action
1. Now, let's start setting up the flow! First, click the red frame below.
2. The following screen will be displayed, so check the settings and press "Next".
"Title" → Can be freely changed
"App" → Zoom (OAuth)
"Account information connected to Zoom (OAuth)" → Check for any discrepancies in the account
"Trigger Action" → When a meeting ends
3. Set the trigger interval from the dropdown according to your needs. ※ The shortest interval varies depending on your plan.
4. Set the desired "email address".
5. After setting, perform a "test"! Scroll down to see retrieved value like the one below. This will be used in later settings, so check the data. Once confirmed, click "Save".
Step 4: Set to Obtain Meeting Recording Information
4. After input, click "Test" → "Test Successful" → "Save"!
Step 5: Set to Download Recording Files
1. Next, click "Download Meeting Recording File".
2. The following screen will be displayed, so check the settings and press "Next".
"Title" → Can be freely changed
"App" → Zoom (OAuth)
"Linked Account" → Check for any discrepancies in the account
"Action" → Download meeting recording file
3. Select "Download URL" from the retrieved value.
4. After input, click "Test" → "Test Successful" → "Save"!
Step 6: Set to Upload Files to Dropbox
1. Next, click "Upload File".
2. The following screen will be displayed, so check the settings and press "Next".
"Title" → Can be freely changed
"App" → Dropbox
"Linked Account" → Check for any discrepancies in the account
"Action" → Upload file
3. Set the target "folder path" and "file name".
"Folder path" → Refer to the notes outside the frame for settings
"File name" → Select from the retrieved value or enter directly
4. Check the "file attachment method".
"File attachment method" → Use retrieved value/ Downloaded file
5. After input, click "Test" → "Test Successful" → "Save"!
Step 7: Set Trigger to ON and Complete Flow Operation Preparation
Finally, click "Set Trigger to ON" to complete the automation settings. Check if the flow bot is operating correctly.
Thank you for your hard work on the setup!
Other Automation Examples Using Zoom and Dropbox APIs
By leveraging the APIs of Zoom and Slack, various tasks can be automated. If you find something interesting, please feel free to try it out!
Zoom Automation Examples
By integrating with Zoom, it is possible to automatically create meeting URLs and send them to meeting participants via email, or to retrieve participant information from Zoom meetings into Yoom's database via API.
Add a user to Zoom when a row is added in Google Sheets.
■Overview This is a flow that automatically transcribes and summarizes the meeting content when a Zoom meeting ends and notifies the transcription results on Discord. By using Yoom, you can easily connect applications without programming.
■Recommended for 1. Teams that frequently use Zoom meetings and share information on Discord - Those who want to transcribe and record the meeting content - Those who want to save the effort of creating minutes and improve work efficiency - Those who want to share the content of the meeting with team members on Discord
2. Those who want to analyze and utilize meeting content - Those who want to analyze transcription data to understand the content of speeches and discussion trends - Those who want to quickly grasp the main points of the meeting with the automatic summarization feature and proceed to the next action
■Notes - Please link each of Zoom, Discord, and Yoom. - AI operations is a feature that can only be used with the Team Plan or Success Plan. If you are on the Free Plan or Mini Plan, the operations set in the flow bot will result in an error, so please be careful. - Paid plans such as Team Plans or Success Plans can have a free two-week trial. You can use restricted apps and AI features (operations) during the free trial. - In order to obtain Zoom's recording information, the meeting data must be cloud recorded. Please note that cloud recording is limited to specific Zoom plans. For details, please refer to the URL below. https://intercom.help/yoom/ja/articles/9550398
This is a flow where a folder is automatically created in Dropbox when a record is registered in the Salesforce account object, and the folder URL is added to Salesforce.
■Overview The "Transcribe audio files from Dropbox, summarize with OpenAI, and add to Google Sheets" workflow is a business workflow that streamlines the management and utilization of audio data. Audio files uploaded to Dropbox are automatically transcribed, summarized using OpenAI's AI summarization feature, and automatically added to Google Sheets. This eliminates the need for manual data organization and allows for smooth information management on spreadsheets.
■Recommended for - Those who store many audio files in Dropbox and want to efficiently transcribe and summarize them - Business professionals who want to automate information organization and analysis using OpenAI's AI summarization feature - Those who manage data using Google Sheets and want to automate their workflow - Team leaders or managers who spend time on manual transcription and data entry - Company personnel who want to streamline report creation and analysis tasks using audio data
■Notes - Please integrate Yoom with Dropbox, OpenAI, and Google Sheets. - To execute ChatGPT (OpenAI) actions, a paid plan for OpenAI's API is required. (Payment must be possible when the API is used) https://openai.com/ja-JP/api/pricing/ - The use of ChatGPT's API is provided by OpenAI for a fee, and it is a pay-as-you-go system based on tokens during API communication. Therefore, if payment cannot be made when using the API, an error will occur, so please be careful. - Triggers can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. - Please note that the shortest activation interval varies depending on the plan.
■ Overview The "When a file is uploaded to Dropbox, extract text with OCR and notify Slack" workflow streamlines file management and information sharing. The content is automatically converted to text by OCR, and important information is notified to Slack. This eliminates the need for manual data entry and information sharing, contributing to improved productivity across the team. By leveraging Yoom, you can integrate with multiple SaaS apps and build seamless business workflows. Automate everything from file management to information extraction and notifications to keep daily operations running smoothly.
■ Who we recommend this template for ・ Those who use Dropbox daily and want to streamline file management ・ Teams such as Sales or HR that handle large volumes of documents and need to share information quickly ・ IT personnel considering automating data using OCR functionality ・ Those who use Slack as a communication tool and want to take advantage of rapid notifications ・ Business owners who want to reduce manual work by automating business workflows
■ Notes ・ Please connect Yoom with both Dropbox and Slack. ・ For the trigger, you can select a run interval of 5, 10, 15, 30, or 60 minutes. ・ The minimum run interval varies by plan. ・ The OCR operation is available only on the Team Plan and Success Plan. On the Free Plan or Mini Plan, operations configured in the flow bot will result in an error, so please be aware. ・ Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use apps and AI features (operations) that are otherwise restricted. ・ OCR may fail to read data longer than 6,500 characters or very small text. ・ The maximum downloadable file size is 300 MB. Depending on the app specifications, it may be less than 300 MB. ・ For details on file sizes handled by the trigger and each operation, please see the following. https://intercom.help/yoom/en/articles/9413924
By automatically saving Zoom meeting recordings to Dropbox, you can reduce manual workload and improve operational efficiency. Additionally, by eliminating unnecessary tasks, you may be able to focus more on important work.
Being freed from the repetitive download and upload tasks should enable smooth sharing of recording data within your team. With Yoom, this integration can be easily set up without any programming knowledge! Be sure to integrate Zoom and Dropbox to achieve efficient data management!
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
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