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"It's such a hassle to manually save Zoom recording data every time..."
Have you ever thought that? Every time a meeting ends, you have to repeatedly download and upload the recording files, delaying other important tasks...
The solution to this problem is the automatic integration of Zoom and Dropbox!
By creating a system where recording data is automatically saved to Dropbox as soon as a Zoom meeting ends, you can reduce manual work and expect smoother data management.
You won't need to spend time searching, wondering "Where did I save it?" anymore.
This article introduces a method for automatically integrating Zoom and Dropbox that anyone can easily do without programming!
By using Yoom, you can easily integrate Zoom and Dropbox without any code.
Yoom provides templates for integrating Zoom and Dropbox in advance, so you can achieve integration immediately just by registering, even without API knowledge.
■Overview
The "Automatically Save Zoom Meeting Recordings to Dropbox After Meeting Ends" workflow leverages the integration between Zoom and Dropbox to streamline the management of meeting recordings.
After the meeting ends, the recording data is automatically saved to Dropbox, reducing the need for manual transfer tasks and easing data management.
■Recommended for
■Benefits of Using This Template
By integrating the APIs of Zoom and Dropbox, you can automatically transfer Zoom recording data to Dropbox!
For example, you can automatically perform data transfers like the one below without human intervention.
After a Zoom meeting ends, the recording data is automatically saved to Dropbox, eliminating the need for manual transfer.
By automatically saving the recording data, you can efficiently share information with your team members.
■Overview
The "Automatically Save Zoom Meeting Recordings to Dropbox After Meeting Ends" workflow leverages the integration between Zoom and Dropbox to streamline the management of meeting recordings.
After the meeting ends, the recording data is automatically saved to Dropbox, reducing the need for manual transfer tasks and easing data management.
■Recommended for
■Benefits of Using This Template
Now, let's actually create a flow that integrates Zoom and Dropbox!
This time, we will proceed with the integration of Zoom and Dropbox using Yoom without any code, so if you do not have a Yoom account yet, please issue an account from this registration form.
[What is Yoom]
This time, we will create a flow bot that "automatically saves recording data to Dropbox when a Zoom meeting ends"!
The creation process is broadly divided into the following steps.
■Overview
The "Automatically Save Zoom Meeting Recordings to Dropbox After Meeting Ends" workflow leverages the integration between Zoom and Dropbox to streamline the management of meeting recordings.
After the meeting ends, the recording data is automatically saved to Dropbox, reducing the need for manual transfer tasks and easing data management.
■Recommended for
■Benefits of Using This Template
1. Please register Zoom and Dropbox as My Apps to connect them to Yoom.
Registering as My Apps in advance will allow you to proceed with automation settings smoothly.
First, let's register Zoom as My App.
Click "My Apps" → "Add" on the left side of the Yoom screen.
Find Zoom from the app list or use the search function to search for it.
2. Select Zoom from the app list in My Apps and log in.
※Note
When registering Zoom, you will need the values for Client ID and Client secret.
For information on how to obtain each value, please refer to this article.
3. Next, register Dropbox as My App. Click Dropbox from the new connection list in Yoom and sign in, just like in (1).
Once each is registered in Yoom's My Apps, the integration is complete!
1. To set up automation, click "Try it" on the banner below.
■Overview
The "Automatically Save Zoom Meeting Recordings to Dropbox After Meeting Ends" workflow leverages the integration between Zoom and Dropbox to streamline the management of meeting recordings.
After the meeting ends, the recording data is automatically saved to Dropbox, reducing the need for manual transfer tasks and easing data management.
■Recommended for
■Benefits of Using This Template
2. Read the following screen display and click "OK".
1. Now, let's start setting up the flow! First, click the red frame below.
2. The following screen will be displayed, so check the settings and press "Next".
3. Set the trigger interval from the dropdown according to your needs.
※ The shortest interval varies depending on your plan.
4. Set the desired "email address".
5. After setting, perform a "test"!
Scroll down to see retrieved value like the one below.
This will be used in later settings, so check the data.
Once confirmed, click "Save".
1. Next, click "Get Meeting Recording Information".
2. The following screen will be displayed, so check the settings and press "Next".
3. Select "Meeting ID" from the retrieved value.
About Retrieved value | Yoom Help Center
4. After input, click "Test" → "Test Successful" → "Save"!
1. Next, click "Download Meeting Recording File".
2. The following screen will be displayed, so check the settings and press "Next".
3. Select "Download URL" from the retrieved value.
4. After input, click "Test" → "Test Successful" → "Save"!
1. Next, click "Upload File".
2. The following screen will be displayed, so check the settings and press "Next".
3. Set the target "folder path" and "file name".
4. Check the "file attachment method".
5. After input, click "Test" → "Test Successful" → "Save"!
Finally, click "Set Trigger to ON" to complete the automation settings.
Check if the flow bot is operating correctly.
Thank you for your hard work on the setup!
By leveraging the APIs of Zoom and Slack, various tasks can be automated. If you find something interesting, please feel free to try it out!
By integrating with Zoom, it is possible to automatically create meeting URLs and send them to meeting participants via email, or to retrieve participant information from Zoom meetings into Yoom's database via API.
■Overview
This is a flow that adds a user to Zoom when a row is added in Google Sheets.
■Recommended for
1. Those who use Google Sheets for business
・Accounting department personnel using it for information management
・Sales personnel managing tasks and leaving comments based on progress
2. Those who use Zoom for communication
・HR personnel using it for recruitment interviews
・Customer service department planning and organizing seminars
■Benefits of using this template
Google Sheets is an effective tool for centralized information management.
However, manually registering users on Zoom every time information is entered into Google Sheets can hinder workflow improvement.
This flow is effective for those who want to ensure smooth workflow within the team.
By automatically registering users on Zoom based on information added to Google Sheets, manual work can be eliminated.
Time previously spent on manual tasks can be allocated to other tasks, increasing the pace of work.
■Notes
・Please integrate both Google Sheets and Zoom with Yoom.
■Overview
This flow creates a new Zoom meeting URL when the content of a meeting is posted to a Microsoft Teams channel.
When a new chat message is posted in Microsoft Teams, a Zoom meeting URL is instantly created, allowing all attendees easy access.
By integrating Microsoft Teams and Zoom, you can reduce the hassle of work tasks.
■Notes
・Please integrate both Microsoft Teams and Zoom with Yoom.
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
・AI features are available with the team plan or higher.
・Paid plans such as the team plan and success plan offer a two-week free trial. Please utilize this for testing AI features and more.
◼️Overview
This flow creates a Zoom meeting and sends an email via Gmail when a form is answered.
■Recommended for
・Those who use messaging tools like Zoom and Gmail
・Those who want to try automation using Zoom
・Those who want to automatically create Zoom meetings from chat notifications
■Benefits of using this template
・You can eliminate the hassle of accessing Zoom and manually creating meetings.
・When a form is answered, a Zoom meeting is automatically created and an email is sent via Gmail to relevant parties, improving work efficiency.
◼️Notes
・Please integrate Gmail and Zoom with Yoom respectively.
■Overview
This flow creates a Zoom meeting when a lead is registered in Notion and sends the meeting information to the recipient via email.
With Yoom, you can easily achieve this flow without the need for programming, as it allows for seamless integration between applications.
■Recommended for
1. Those who manage leads in Notion
・Those who use Notion for sales-related tasks
・Those who share and update lead information within the team
2. Those who use Zoom as an online meeting tool
・Those who create individual Zoom meetings for leads
・Those who want to streamline the creation and sharing of Zoom meeting information
■Benefits of using this template
Creating Zoom meetings for leads and sending meeting information via email can be a hassle.
Additionally, as the number of leads increases, the workload also increases, raising concerns about potential oversights.
With this flow, when a lead is registered in Notion, a Zoom meeting is created, and the meeting information is sent via email.
By automating the creation of Zoom meetings and the sending of emails based on the information registered in Notion, you can streamline manual tasks.
This eliminates the complexity of using multiple tools and allows for smooth business operations.
■Notes
・Please integrate Notion and Zoom with Yoom.
・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
■Overview
This flow automatically transcribes and summarizes the meeting content when a Zoom meeting ends, and notifies the transcription results to Discord.
■Recommended for
1. Teams that frequently use Zoom meetings and share information on Discord
・Those who want to transcribe meeting content and keep a record
・Those who want to improve work efficiency by reducing the effort of creating meeting minutes
・Those who want to share meeting content with team members on Discord
2. Those who want to analyze and utilize meeting content
・Those who want to analyze transcription data to understand the content of speeches and discussion trends
・Those who want to quickly grasp the key points of a meeting with the automatic summarization feature and connect it to the next action
■Benefits of using this template
Taking notes during a meeting can hinder focus on the discussion and may lead to missing important information.
By utilizing this flow, the meeting content is recorded through automatic transcription, allowing participants to focus on the discussion without the need to take notes. Additionally, the transcription data is automatically shared via Discord, making it easy to review the content immediately after the meeting or share it with absentees.
■Notes
・Please link Zoom and Discord with Yoom respectively.
・AI operations are only available with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations of the flow bot you set will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
・To obtain Zoom recording information, meeting data must be cloud recorded. Please note that cloud recording is limited to specific Zoom plans. For details, please refer to here.
By integrating with Dropbox, you can store files received via email into Dropbox or automatically create folders in Dropbox.
■Overview
This is a flow that automatically creates a folder in Dropbox and adds the folder URL to Salesforce when a record is registered in the Salesforce account object.
■Recommended for
1. Companies or teams using Salesforce
2. Companies or teams using Dropbox
3. Those promoting system integration and process automation
■Benefits of using this template
・It can significantly improve operational efficiency by eliminating the need for manual folder creation and URL registration.
・Since customer information and related files are centrally managed, data consistency and accuracy are maintained, allowing for smooth sales activities and customer interactions.
・It enables quick responses and effective resource management, leading to improved overall productivity.
■Notes
・Please integrate both Salesforce and Dropbox with Yoom.
■Overview
The workflow "Transcribe and Summarize Dropbox Audio Files with OpenAI and Add to Google Sheets" is a business workflow that streamlines the management and utilization of audio data. Audio files uploaded to Dropbox are automatically transcribed, summarized using OpenAI's AI summarization feature, and the results are automatically added to Google Sheets. This eliminates the need for manual data organization, allowing for smooth information management on spreadsheets.
■Recommended for
■Benefits of Using This Template
■Overview
This is a flow that creates a folder in Dropbox when a new contact is created in HubSpot.
■Recommended for
1. Sales Department
・Teams that want to create individual folders in Dropbox based on newly registered contact information in HubSpot to manage customer information and related documents
・Teams that want to create folders for each customer to streamline document management
2. Customer Support Team
・Teams that want to automatically generate folders in Dropbox when a new contact is registered in HubSpot to centrally manage customer support materials and communications
3. Marketing Department
・Teams that want to create folders in Dropbox based on lead information obtained in HubSpot to organize campaign materials and marketing documents
4. Project Management Team
・Teams that want to manage new customer or partner information in HubSpot and manage related project materials in Dropbox
5. Data Management Team
・Teams that want to maintain consistency of customer data between HubSpot and Dropbox for consistent customer management
■Benefits of using this template
・Folders are automatically created in Dropbox, allowing for quick organization of materials and documents.
・Real-time sharing of customer interaction progress and related materials reduces miscommunication and enables smooth business operations.
■Notes
・Please integrate Yoom with both HubSpot and Dropbox.
■ Overview
The workflow "When a file is uploaded to Dropbox, read it with OCR and notify Slack" is a business workflow that streamlines file management and information sharing. The content is automatically converted to text via OCR, and important information is notified to Slack. This eliminates the need for manual data entry and information sharing, contributing to improved productivity for the entire team. By utilizing Yoom, you can integrate multiple SaaS applications and build a seamless business workflow. Automate everything from file management to information extraction and notifications to ensure smooth daily operations.
■ Recommended for
■ Benefits of using this template
Since files uploaded to Dropbox are read with OCR and automatically notified to Slack, you can eliminate the hassle of manual information extraction and notification.
By reading the uploaded files with OCR and notifying the content to Slack, quick decision-making becomes possible.
Automation prevents human errors in information extraction and notification, enabling rapid information sharing.
By automatically saving Zoom meeting recordings to Dropbox, you can reduce manual workload and improve operational efficiency.
Additionally, by eliminating unnecessary tasks, you may be able to focus more on important work.
Being freed from the repetitive download and upload tasks should enable smooth sharing of recording data within your team.
With Yoom, this integration can be easily set up without any programming knowledge!
Be sure to integrate Zoom and Dropbox to achieve efficient data management!
