[No-Code AI Utilization!] Automatically Extract Text from Images to Significantly Improve Document Management Efficiency!

Step 2: Set Up App Trigger

Select the project you want to create from the list of projects on the left and click "+Create".
Select "Create from Scratch".
Set up the linked account and action as shown in the image below.
Note: The title and account information can be set as desired, but be sure to select "When a new file or folder is created in a specific folder" for the action.

Next, set up the API connection.
Trigger interval: Set as desired.
Note: You can select trigger intervals of 5, 10, 15, 30, or 60 minutes. The shortest trigger interval varies depending on the plan, so please be careful.
Folder ID: Set as desired. (The folder ID is the part of the Google Drive URL that says "/folders/****")
Conduct a test, and if successful, click "Save".

Step 3: Set Up Action (Download Image Files and PDF Files)

Click the + button under the app trigger you just created and select the operation type.
Select "Integrate with App" for the operation type.
Select Google Drive for the app.
Set up the account and action as shown in the image below.
Note: The title and account information can be set as desired, but be sure to select "Upload image files and PDF files" for the action.

Click "Next" and set up the API connection.
File ID: Click "Upload survey image" in the output and select "File ID". Confirm that it displays as {{File ID}}. Note: By setting it this way, you can automatically reference images stored in Google Drive.

Conduct a test, and if successful, click "Save".

Step 3: Set Up Action (Read Text from Image/PDF)

Click the + button under the action you just created and select the operation type.

Select "OCR" for the operation type.
Set up the account as shown in the image below.
Note: The title can be set as desired, but be sure to select "Read text information from any PDF or image file" for the action.

Next, set up the details.
File attachment method: Select "Use obtained value" and "File obtained from Google Drive" from the dropdown.
Items to extract: Set as desired.

Conduct a test, and if successful, click "Save".

Step 3: Set Up Action

Click the + button under the action you just created and select Google Sheets.

Set up the account as shown in the image below.
Note: The title can be set as desired, but be sure to select "Add Record" for the execution action.

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Set up the database integration as follows.
Spreadsheet ID: The part of the spreadsheet URL that says "/spreadsheets/d/****/edit" is the spreadsheet ID.
Spreadsheet tab name: Specify the tab name such as "Sheet1".
Table range: Specify the table range in the format "A1:G30". Note: For detailed setup instructions, please see here.

Next, enter the values for the record to be added.
Select the information you want to obtain by clicking "Read text from image/PDF" in the output.
Conduct a test, and if successful, click "Save".

Well done! This completes the flow of "When a survey image is uploaded to Google Drive, read the image and reflect it in Google Sheets"!

Other Automation Examples Using Google Drive and Google Sheets

In addition to the integrations introduced today, various automations can be achieved by utilizing the APIs of Google Drive and Google Sheets.

If you find something interesting, please give it a try!

‍‍Automation Examples Integrating Google Drive and Google Sheets

You can set up an integration where a folder is automatically created in Google Drive when a row is added in Google Sheets.
Additionally, you can also set up integrations to delete folders in Google Drive or update file names in response to row deletions or updates in Google Sheets.

Automation Example Using Google Drive

Notify Chat Tools When Files or Folders Are Created in Google Drive

Automatically notify Slack, Discord, etc., when files or folders are created in Google Drive.

Upload Attachments Received by Email to Google Drive

Automatically upload attachments received via Gmail, Outlook, etc., to Google Drive.

Create a folder in Google Drive when an account is registered in another app

Automatically create a folder in Google Drive when an account is registered in Salesforce, HubSpot, etc.

Automation Example Using Google Sheets

Notify Chat Tools When a Row is Added in Google Sheets

Automatically notify Slack, Discord, etc., when a row is added in Google Sheets.

Add the content registered in the database to Google Sheets

Automatically add the content registered in Airtable, Salesforce, etc., to Google Sheets.

Issue documents based on information from Google Sheets

Automatically create documents such as Google Docs based on the content registered in Google Sheets.

Benefits of Automatically Extracting Text from Images

Benefit 1: Streamlined Document Management
By automatically converting handwritten notes and document contents into digital text, you can significantly streamline your document management.
For example... you can take a photo of survey responses with your smartphone, store the image in Google Drive, and automatically extract the text data to reflect it in Google Sheets.

Benefit 2: Improved Image Search Accuracy
You can extract specified text information from images or file data.
For example... you can extract items, quantities, and amounts from invoices or quotes and save them as text in another tool.

Benefit 3: Support for Creative Work
Generating images from text can streamline creative tasks.
For example... you can use advertising catchphrases to generate images or visuals that closely match the concept.

Examples of Automation in Practice

1. Automation Example 1: Extracting Text from Images
Using AI, you can automatically extract text information from scanned images or text and save it in a database.
For example... by simply scanning documents, the text information is automatically saved, making document organization more efficient.

2. Automation Example 2: Generating Images from Text
Based on the input text information, you can use AI to create corresponding images.
For example... when you input a product description, a corresponding image is automatically generated, which can be utilized for creating materials. It requires some effort to become practical, as it depends on the performance of the AI used and the quality of the training data.

Conclusion

This time, we introduced a method to extract text from images using AI features!
By using this feature, you can significantly streamline your document management.
Additionally, with the Flowbot we introduced, you can automatically read text data and reflect it in Google Sheets just by storing images in Google Drive, greatly reducing manual work and effort! By integrating this, you can automate the text conversion of handwritten data that was previously done manually, allowing you to focus on your core tasks and increase work productivity. Take this opportunity to create a Flowbot with Yoom and enhance your work efficiency!