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When using database tools like Airtable and Google Sheets together, have you ever experienced the hassle of having to re-enter data from Airtable into Google Sheets, or faced inconsistencies in data and couldn't tell which tool had the most up-to-date information? Especially when sharing data within a team, it can be unclear who is adding, updating, or transferring data and how, leading to a chaotic mess of records before you know it.
In such cases, we recommend utilizing the data integration techniques using the APIs of Airtable and Google Sheets!
By integrating data, you might be able to neatly resolve data inconsistency issues!
This time, we will explain in detail the API integration techniques of Airtable and Google Sheets with images! Additionally, we will introduce examples of automation with various other apps.
The great point is that with Yoom, you can perform API integration without any programming knowledge!
It's easy to try even for beginners in app integration, so please take a look!
By using Yoom, you can easily integrate Airtable and Google Sheets with no code.
Yoom provides templates for integrating Airtable and Google Sheets in advance, so you can achieve integration immediately just by registering, even without API knowledge.
■Overview
The workflow "Reflect records registered in Airtable to Google Sheets" is a business workflow aimed at improving data management efficiency.
When new data is added to Airtable, the same information is automatically reflected in Google Sheets, eliminating the need for manual data entry and allowing centralized management of the latest information.
This facilitates smooth information sharing across the team and improves the accuracy of operations.
■Recommended for
■Benefits of using this template
By integrating the APIs of Airtable and Google Sheets, you can automatically sync Airtable data with Google Sheets! For example, you can automate data synchronization like the one below without any manual intervention.
Simply click "Try it out" on the automation example you're interested in and register your account information to immediately experience the integration of Airtable and Google Sheets.
Registration takes just 30 seconds, so feel free to give it a try!
When new data is added to Airtable, the same information is automatically reflected in Google Sheets, eliminating the need for manual data entry and allowing you to centrally manage the latest information.
This facilitates smooth information sharing across the entire team and improves operational efficiency.
■Overview
The workflow "Reflect records registered in Airtable to Google Sheets" is a business workflow aimed at improving data management efficiency.
When new data is added to Airtable, the same information is automatically reflected in Google Sheets, eliminating the need for manual data entry and allowing centralized management of the latest information.
This facilitates smooth information sharing across the team and improves the accuracy of operations.
■Recommended for
■Benefits of using this template
Every time a record is updated in Airtable, it is automatically reflected in Google Sheets,
eliminating issues such as duplicate data entry and forgotten updates. This enables smooth business operations.
■Overview
The workflow "Reflect updates from Airtable records to Google Sheets" is a business workflow designed to streamline data management and maintain information consistency.
By utilizing this workflow, updates made to records in Airtable are automatically reflected in Google Sheets.
This eliminates issues such as duplicate data entry and forgotten updates, enabling smoother business operations.
■Recommended for
■Benefits of using this template
Let's get started by creating a workflow that integrates Airtable and Google Sheets! This time, we'll use Yoom to proceed with the integration of Airtable and Google Sheets without any coding. If you don't have a Yoom account yet, please create one from the Yoom registration form.
[What is Yoom]
This time, we will create a flow bot that reflects records registered in Airtable to Google Sheets!
The creation process is broadly divided into the following steps.
■Overview
The workflow "Reflect records registered in Airtable to Google Sheets" is a business workflow aimed at improving data management efficiency.
When new data is added to Airtable, the same information is automatically reflected in Google Sheets, eliminating the need for manual data entry and allowing centralized management of the latest information.
This facilitates smooth information sharing across the team and improves the accuracy of operations.
■Recommended for
■Benefits of using this template
Here, we will integrate Yoom with each app to enable operations.
After logging into Yoom, click on My App on the left side of the Yoom page screen, and select Add on the right.
Enter "Airtable" in the search box at the top right and select Airtable from the search results.
Register Airtable with My App.
Enter "Airtable" in the search box and select Airtable from the displayed options.
When the following screen appears, select the applicable workspace from "Add a base".
Then click "Grant Access".
For more details, please check here.
Next, register Google Sheets with My App.
Click the "Add" button on Yoom's My Page and select "Google Sheets".
When you select Google Sheets, the following screen will appear.
Click the "Sign with Google" button in the red frame and log in with your account.
Now, the registration of each app with My App is complete!
Now, let's start creating the flow! We've prepared a template to make it easy, so let's copy this first.
Log in to Yoom and click "Try it" on the banner below.
■Overview
The workflow "Reflect records registered in Airtable to Google Sheets" is a business workflow aimed at improving data management efficiency.
When new data is added to Airtable, the same information is automatically reflected in Google Sheets, eliminating the need for manual data entry and allowing centralized management of the latest information.
This facilitates smooth information sharing across the team and improves the accuracy of operations.
■Recommended for
■Benefits of using this template
When you copy, the template will be copied to your Yoom management screen as shown below, so let's press OK and proceed with the settings.
This is the first memorable setting! First, please click on the red frame below.
When you click, you will move to a screen like the one below.
The item labeled "Account information connected to Airtable(OAuth)" contains the information from when you linked your My App in Step 1. Please check if the linked account information is correct.
Let's proceed to the next step while keeping the title and trigger action as they are!
Next, set up API connection settings for the app trigger.
You can set the trigger interval as you like. Here, it is set to 5 minutes. The "Database ID" can be obtained from within the Airtable URL.
Note that this time, it is required that Created Time is set in the Airtable field.
Therefore, please create Created Time in the Airtable field in advance.
Once the input is complete, perform a test.
If the test is successful and there are no issues, click "Save".
* If the value you want to obtain does not exist in the retrieved value, you can add the value from the response result obtained after pressing the "Test" button to the retrieved value.
You can add it to the retrieved value by pressing the "+" button next to the value you want to add.
For more details,
click here for retrieved value
click here for how to add retrieved values
please check.
This completes the Airtable trigger setup!
Once the trigger setup is complete, click on the red frame below.
Here, we will set up adding records to Google Sheets.
First, make sure the account information to be linked is correct.
Do not change the title or execution action, and proceed to the next step.
For the database linkage item, please refer to the part below the input field and fill it in.
Note that you can also select the spreadsheet ID and tab name by clicking the box.
As a note, you need to register headers in Google Sheets to add records. Make sure the headers are included within the table range and press the "Next" button.
* For this test, we created the following sheet, so the table range will be "A:F".
Then, you will transition to the detailed settings screen for database operations.
Here you can confirm that the headers you set earlier are registered.
When you click the input bar, the information obtained in the previous step will be displayed.
(Below is an example where the information from the previous step's "Title" is quoted in the "Title" field.)
There are also items at the bottom of the screen to set details, which you can set optionally.
Try setting it according to the situation.
After entering the information, click "Test" and check the spreadsheet.
The information from Airtable has been successfully reflected in the specified spreadsheet.
Click "Save" to complete all settings. Thank you for your hard work!
This completes the flow bot! Thank you for your hard work!
Finally, turn the trigger ON. With this, all settings are complete, so let's check if the record registered in Airtable is reflected in Google Sheets!
This was the method to reflect records registered in Airtable to Google Sheets!
This time, we introduced how to link data from Airtable to Google Sheets, but if you want to link data from Google Sheets to Airtable, please also use the template below.
It is possible to automatically reflect updates in Google Sheets to Airtable! This can solve issues such as double data entry and forgotten updates, enabling smoother business operations.
■Overview
This is a flow where Airtable record information is updated when a row is updated in Google Sheets.
■Recommended for
1. Those who manage data with Google Sheets
・Those who share the accumulation and updating of information on a shared sheet within the team
・Those who want to keep the information always up-to-date
2. Those who utilize Airtable's database for business
・Those who want to visualize information such as tasks and efficiently progress their work
■Benefits of using this template
Airtable is a tool that allows you to manage information and tasks by utilizing a database, making it possible to visualize progress and facilitate smooth business operations.
However, if you use Google Sheets as a temporary information management location, manual work is required each time information is updated, which is inefficient.
By utilizing this flow, data updated in Google Sheets is automatically reflected, eliminating the need for manual data entry.
By eliminating manual updates, you can also prevent human error in advance.
Additionally, by automating updates, information is reflected without waiting for manual completion, leading to speedy information sharing.
■Notes
・Please connect both Google Sheets and Airtable with Yoom.
・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest activation interval varies depending on the plan.
Automation can be triggered not only by data updates but also by additions! This might allow you to streamline your daily data management tasks. As a result, you can make better use of your time and expect improved operational efficiency.
■Overview
The "Create an Airtable record when a row is added in Google Sheets" flow is a business workflow that streamlines daily data management tasks.
For example, when the sales team adds new customer information to a spreadsheet, that data is automatically reflected in Airtable.
This integration reduces the effort and errors associated with manual data entry, enabling accurate information sharing.
As a result, it automates the data flow between Google Sheets and Airtable, significantly improving operational efficiency.
■Recommended for
■Benefits of using this template
By leveraging the APIs of Airtable and Google Sheets, a variety of automations can be achieved!
How about the following automations, for example?
It is possible to automatically create files linked with registered words or data in Airtable, and add data using image recognition features powered by AI. Additionally, you can automatically create online meetings based on schedules managed in Airtable!
■Overview
This is a flow that notifies Slack when information is registered in Airtable.
■Recommended for
1. Those responsible for data entry in Airtable
・Those utilizing Airtable for accumulating internal information
・Those who analyze and manage input data
2. Those who communicate with internal members via Slack
・Those who manually send internal notifications
・Those who want to automate notifications to Slack
■Benefits of using this template
Airtable is a web-based database, but registered data needs to be checked on Airtable each time.
Additionally, after registering data in Airtable, it needs to be shared with members to understand the registration status within the team, which could hinder business progress.
Therefore, having an efficient mechanism to share with members when data is registered in Airtable is important.
This flow allows you to automatically notify Slack when data is registered in Airtable by integrating Airtable and Slack, facilitating smooth information sharing with members.
It eliminates the need to check data from Airtable each time, enabling smooth business operations.
■Notes
・Please integrate both Airtable and Slack with Yoom.
■Overview
The "Automatically Add Files Added to Dropbox to Airtable via OCR" workflow is an automation process that streamlines document management.
It eliminates the hassle of manual data entry and information organization, thereby improving work efficiency.
■Who Should Use This Template
■Benefits of Using This Template
When a new file is uploaded to Dropbox, the OCR function extracts the text and automatically registers the data in Airtable.
With the OCR function and automatic data synchronization, data entry tasks are eliminated, preventing errors from manual operations.
Additionally, the contents of the files are promptly reflected in Airtable, allowing for smooth information organization.
It is useful for managing a variety of data, such as standardized internal documents, contracts and forms with business partners, business cards, and receipts.
■Overview
This flow registers meeting schedules with customers from Airtable to Google Calendar and sends the meeting URL via Gmail.
By using Yoom, you can easily connect apps without any programming.
By using a trigger with a Chrome extension, you can directly activate the trigger from Airtable.
■Recommended for
1. Those who manage customer information using Airtable
・If you use Airtable to manage customer information and meeting schedules but find manual registration to Google Calendar cumbersome
2. Those who use Google Calendar and Gmail as business tools
・If you want to automate the task of sending meeting URLs via Gmail to save time
3. Companies that primarily use Gmail for communication with external parties
・If you want to automate routine email tasks
■Benefits of using this template
By using this template, you can automate the tasks from meeting registration to email creation and sending.
This provides several benefits.
Firstly, this flow automates the meeting registration process, significantly reducing the workload.
It also reduces the risk of manual input errors and improves the accuracy of information.
Additionally, since the meeting URL is automatically sent via Gmail, communication with participants becomes smoother, enhancing overall communication.
As such, it is expected to improve work efficiency, prevent human errors, and enhance communication, thereby contributing to increased employee productivity.
■Notes
・Please link Airtable, Google Calendar, and Gmail with Yoom.
・For instructions on setting up triggers using the Chrome extension, please refer to here.
■Overview
This is a flow that automatically creates a folder for each client in Box when a client is registered in Airtable.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Those who manage customers using Airtable
・Those who want to manage folders for each client but find manual work cumbersome
・Those who want to automate the creation of necessary folders when registering new clients to improve efficiency
2. Companies using Box as a cloud storage service
・Those who manage files using Box and spend time creating and organizing folders
・Those who want to automate file management for each client to improve business efficiency
■Benefits of using this template
By using the automated flow that integrates Airtable and Box, a folder for each client is automatically created in Box at the same time as client registration.
This allows you to enjoy several benefits.
First, it saves the trouble of manually creating folders, saving time and effort.
The time saved can be allocated to other tasks, contributing to increased productivity.
Additionally, the sales department and other stakeholders can quickly save and share necessary documents, improving the speed and efficiency of operations.
■Notes
・Please connect both Airtable and Box with Yoom.
・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
■Overview
This is a flow that creates a record in Airtable when a row is added in Google Sheets.
■Recommended for
1. Those who collect and manage data in Google Sheets
・Those who want data entered in Google Sheets to be automatically reflected in Airtable
・Those who want to avoid double data entry and improve work efficiency
・Those who want to keep data in Google Sheets and Airtable synchronized and always up-to-date
2. Those using Airtable for project management or database construction
・Those who want to easily import data from Google Sheets to Airtable
3. Those who share and utilize data as a team
・Those who want information entered in Google Sheets to be reflected in Airtable in real-time to share information with the entire team
・Those who want to further utilize Google Sheets data by leveraging Airtable's powerful database features
■Benefits of using this template
While Google Sheets is convenient for data management, manually registering information in Airtable can make centralized data management difficult. Manual management is inefficient, especially when dealing with large amounts of data or when information needs to be shared across multiple systems.
By utilizing this flow, data entered in Google Sheets is reflected in Airtable in real-time, eliminating the need for manual data entry and significantly improving operational efficiency.
■Notes
・Please connect Google Sheets and Airtable with Yoom respectively.
It is possible to automate tasks such as sending regular emails based on customer information, posting on chat tools, adding or updating records when data is created in other apps, and adding customer information to other apps!
■Overview
This flow retrieves customer information from Google Sheets at a specified date and time and sends a template email via Gmail.
With Yoom, you can easily achieve this flow without any programming, as it allows for seamless integration between apps.
■Recommended for
■Benefits of using this template
By implementing this flow, template emails in Gmail will be automatically sent based on customer information managed in Google Sheets according to a specified schedule.
It automates reminders based on contract renewal dates or deadlines, sending congratulatory messages or coupons to individual customers in their birth month, and campaign announcements based on purchased products or purchase frequency.
This eliminates the need for manual information retrieval and email creation/sending, preventing errors in recipients and forgotten sends.
Additionally, using templated emails ensures consistent quality in communication.
■Overview
This is a flow that creates a contact in HubSpot when a row is added to a Google Spreadsheet.
■Recommended for
1. Those who use Google Spreadsheets for managing customer information
・Those who manage seminar or training participants using Google Spreadsheets
・Those who integrate data collected in Google Spreadsheets with other tools
2. Those who use HubSpot to advance their business operations
・Those who centrally manage customer information in HubSpot
・Those who want to streamline data entry into HubSpot
■Benefits of using this template
HubSpot is a cloud-based CRM platform that helps with centralized management of customer and transaction information.
However, creating contact information in HubSpot involves many input fields, making manual entry time-consuming and labor-intensive.
This flow is suitable for those who want to efficiently create contacts in HubSpot.
When customer information is added to a Google Spreadsheet, this flow can automate the creation of contacts in HubSpot, streamlining manual tasks.
Since data synchronization between tools is possible, even if different departments use separate tools, seamless data integration can be achieved.
■Notes
・Please integrate both Google Spreadsheets and HubSpot with Yoom.
・You can select trigger intervals of 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
■Overview
The "Update Google Sheets when a message containing specific text is sent from Discord" workflow seamlessly connects communication and data management.
When a message containing a specified keyword is posted on Discord, data is automatically added to Google Sheets.
This eliminates the need for manual data entry and enables smooth data aggregation, supporting efficient information management for teams.
■Recommended for
■Benefits of using this template
■Overview
The flow "When a pull request is created on GitHub, summarize it and add it to Google Sheets" is a workflow that enhances the efficiency of development teams.
Every time a new pull request is created on GitHub, Yoom automatically summarizes the content and adds it to Google Sheets.
This allows the entire team to quickly grasp the status of pull requests at a glance, facilitating smooth information sharing.
■Who we recommend this template for
■Benefits of using this template
■Overview
The flow "Post on X (Twitter) when a Google Spreadsheet row is updated" is a business workflow that efficiently executes posts by linking the content managed in Google Spreadsheets with X (Twitter).
It reduces manual posting tasks and allows you to disseminate information at the planned timing.
■Recommended for
■Benefits of using this template
We introduced how to integrate Airtable and Google Sheets via API! By linking Airtable and Google Sheets, you can save the hassle of manually adding data to Google Sheets again after adding it to Airtable.
Additionally, it becomes easier to avoid mistakes like "I updated the data on one side but forgot to update the other side!" which can improve work efficiency!
Moreover, the app integration between Airtable and Google Sheets introduced this time can be easily achieved without code by utilizing Yoom!
Since no programming is required, the setup is simple, and you should be able to quickly experience the effects of automation!
To achieve integration between database tools and enhance productivity, create a free account now!
Registration takes just 30 seconds, so you can experience automatic integration right away. Please take this opportunity to try it out!
