When using database tools like Airtable and Google Sheets together, have you ever experienced the hassle of having to re-enter data from Airtable into Google Sheets, or faced inconsistencies in data and couldn't tell which tool had the most up-to-date information? Especially when sharing data within a team, it can be unclear who is adding, updating, or transferring data and how, leading to a chaotic mess of records before you know it.
In such cases, we recommend utilizing the data integration techniques using the APIs of Airtable and Google Sheets! By integrating data, you might be able to neatly resolve data inconsistency issues!
This time, we will explain in detail the API integration techniques of Airtable and Google Sheets with images! Additionally, we will introduce examples of automation with various other apps. The great point is that with Yoom, you can perform API integration without any programming knowledge! It's easy to try even for beginners in app integration, so please take a look!
For those who want to try it quickly
By using Yoom, you can easily integrate Airtable and Google Sheets with no code. Yoom provides templates for integrating Airtable and Google Sheets in advance, so you can achieve integration immediately just by registering, even without API knowledge.
When a record is registered in Airtable, reflect it in Google Sheets.
■Overview The "Sync to Google Sheets when a record is created in Airtable" workflow is a business workflow aimed at improving data management efficiency. When new data is added to Airtable, the same information is automatically reflected in Google Sheets as well, eliminating the effort of manual data entry and enabling centralized management of the latest information. This makes information sharing across the team smoother and improves the accuracy of operations.
■Recommended for - Those who manage data using both Airtable and Google Sheets - Staff who spend time on manual data transfers - Team leaders who want to maintain data consistency and up-to-dateness - Business owners considering workflow automation - Those who want to simplify data integration across multiple SaaS apps
■Notes - Please connect Yoom with both Airtable and Google Sheets. - For the trigger, you can choose a run interval of 5, 10, 15, 30, or 60 minutes. - Please note that the minimum run interval varies by plan. - Airtable output can be obtained via JSONPath. For how to obtain it, please refer to the following: https://intercom.help/yoom/en/articles/9103858
What You Can Do by Integrating Airtable and Google Sheets
By integrating the APIs of Airtable and Google Sheets, you can automatically sync Airtable data with Google Sheets! For example, you can automate data synchronization like the one below without any manual intervention.
Simply click "Try it out" on the automation example you're interested in and register your account information to immediately experience the integration of Airtable and Google Sheets. Registration takes just 30 seconds, so feel free to give it a try!
Reflect Airtable Records in Google Sheets When Registered
When new data is added to Airtable, the same information is automatically reflected in Google Sheets, eliminating the need for manual data entry and allowing you to centrally manage the latest information. This facilitates smooth information sharing across the entire team and improves operational efficiency.
When a record is registered in Airtable, reflect it in Google Sheets.
■Overview The "Sync to Google Sheets when a record is created in Airtable" workflow is a business workflow aimed at improving data management efficiency. When new data is added to Airtable, the same information is automatically reflected in Google Sheets as well, eliminating the effort of manual data entry and enabling centralized management of the latest information. This makes information sharing across the team smoother and improves the accuracy of operations.
■Recommended for - Those who manage data using both Airtable and Google Sheets - Staff who spend time on manual data transfers - Team leaders who want to maintain data consistency and up-to-dateness - Business owners considering workflow automation - Those who want to simplify data integration across multiple SaaS apps
■Notes - Please connect Yoom with both Airtable and Google Sheets. - For the trigger, you can choose a run interval of 5, 10, 15, 30, or 60 minutes. - Please note that the minimum run interval varies by plan. - Airtable output can be obtained via JSONPath. For how to obtain it, please refer to the following: https://intercom.help/yoom/en/articles/9103858
Reflect updates from Airtable records to Google Sheets
Every time a record is updated in Airtable, it is automatically reflected in Google Sheets, eliminating issues such as duplicate data entry and forgotten updates. This enables smooth business operations.
When a record is updated in Airtable, reflect it in Google Sheets.
■Overview The workflow 'Reflect updates from Airtable records to Google Sheets' is a business workflow designed to streamline data management and maintain information consistency. By utilizing this workflow, updates made to records in Airtable are automatically reflected in Google Sheets. This eliminates issues such as duplicate data entry and forgotten updates, enabling smoother business operations.
■Recommended for - Those managing business data using Airtable but facing challenges in integration with Google Sheets - Business users looking to automatically sync information across multiple data platforms - Personnel aiming to improve operational efficiency by maintaining data consistency while reducing manual tasks - Project managers needing to share and update data in real-time within the team - Beginner users wanting to easily build integration flows without spending time on complex API settings ■Notes - Please integrate Airtable and Google Sheets with Yoom.
Let's Create a Workflow to Integrate Airtable and Google Sheets
Let's get started by creating a workflow that integrates Airtable and Google Sheets! This time, we'll use Yoom to proceed with the integration of Airtable and Google Sheets without any coding. If you don't have a Yoom account yet, please create one from the Yoom registration form.
[What is Yoom]
This time, we will create a flow bot that reflects records registered in Airtable to Google Sheets! The creation process is broadly divided into the following steps.
Integrate Airtable and Google Sheets with My Apps
Copy the template
Set up the trigger in Airtable and the action in Google Sheets
Set the trigger to ON and complete the preparation for flow operation
When a record is registered in Airtable, reflect it in Google Sheets.
■Overview The "Sync to Google Sheets when a record is created in Airtable" workflow is a business workflow aimed at improving data management efficiency. When new data is added to Airtable, the same information is automatically reflected in Google Sheets as well, eliminating the effort of manual data entry and enabling centralized management of the latest information. This makes information sharing across the team smoother and improves the accuracy of operations.
■Recommended for - Those who manage data using both Airtable and Google Sheets - Staff who spend time on manual data transfers - Team leaders who want to maintain data consistency and up-to-dateness - Business owners considering workflow automation - Those who want to simplify data integration across multiple SaaS apps
■Notes - Please connect Yoom with both Airtable and Google Sheets. - For the trigger, you can choose a run interval of 5, 10, 15, 30, or 60 minutes. - Please note that the minimum run interval varies by plan. - Airtable output can be obtained via JSONPath. For how to obtain it, please refer to the following: https://intercom.help/yoom/en/articles/9103858
Step 1: Integrate Airtable and Google Sheets with My App
Here, we will integrate Yoom with each app to enable operations. After logging into Yoom, click on My App on the left side of the Yoom page screen, and select Add on the right. Enter "Airtable" in the search box at the top right and select Airtable from the search results.
Register Airtable with My App. Enter "Airtable" in the search box and select Airtable from the displayed options. When the following screen appears, select the applicable workspace from "Add a base".
Next, register Google Sheets with My App. Click the "Add" button on Yoom's My Page and select "Google Sheets". When you select Google Sheets, the following screen will appear. Click the "Sign with Google" button in the red frame and log in with your account.
Now, the registration of each app with My App is complete!
Step 2: Copy the Template
Now, let's start creating the flow! We've prepared a template to make it easy, so let's copy this first. Log in to Yoom and click "Try it" on the banner below.
When a record is registered in Airtable, reflect it in Google Sheets.
■Overview The "Sync to Google Sheets when a record is created in Airtable" workflow is a business workflow aimed at improving data management efficiency. When new data is added to Airtable, the same information is automatically reflected in Google Sheets as well, eliminating the effort of manual data entry and enabling centralized management of the latest information. This makes information sharing across the team smoother and improves the accuracy of operations.
■Recommended for - Those who manage data using both Airtable and Google Sheets - Staff who spend time on manual data transfers - Team leaders who want to maintain data consistency and up-to-dateness - Business owners considering workflow automation - Those who want to simplify data integration across multiple SaaS apps
■Notes - Please connect Yoom with both Airtable and Google Sheets. - For the trigger, you can choose a run interval of 5, 10, 15, 30, or 60 minutes. - Please note that the minimum run interval varies by plan. - Airtable output can be obtained via JSONPath. For how to obtain it, please refer to the following: https://intercom.help/yoom/en/articles/9103858
When you copy, the template will be copied to your Yoom management screen as shown below, so let's press OK and proceed with the settings.
Step 3: Set up Airtable Trigger
This is the first memorable setting! First, please click on the red frame below.
When you click, you will move to a screen like the one below. The item labeled "Account information connected to Airtable(OAuth)" contains the information from when you linked your My App in Step 1. Please check if the linked account information is correct.
Let's proceed to the next step while keeping the title and trigger action as they are!
Next, set up API connection settings for the app trigger. You can set the trigger interval as you like. Here, it is set to 5 minutes. The "Database ID" can be obtained from within the Airtable URL.
Note that this time, it is required that Created Time is set in the Airtable field. Therefore, please create Created Time in the Airtable field in advance.
Once the input is complete, perform a test.
If the test is successful and there are no issues, click "Save".
* If the value you want to obtain does not exist in the retrieved value, you can add the value from the response result obtained after pressing the "Test" button to the retrieved value.
You can add it to the retrieved value by pressing the "+" button next to the value you want to add.
Once the trigger setup is complete, click on the red frame below. Here, we will set up adding records to Google Sheets.
First, make sure the account information to be linked is correct. Do not change the title or execution action, and proceed to the next step.
For the database linkage item, please refer to the part below the input field and fill it in.
Note that you can also select the spreadsheet ID and tab name by clicking the box.
As a note, you need to register headers in Google Sheets to add records. Make sure the headers are included within the table range and press the "Next" button. * For this test, we created the following sheet, so the table range will be "A:F".
Then, you will transition to the detailed settings screen for database operations.
Here you can confirm that the headers you set earlier are registered.
When you click the input bar, the information obtained in the previous step will be displayed. (Below is an example where the information from the previous step's "Title" is quoted in the "Title" field.)
There are also items at the bottom of the screen to set details, which you can set optionally. Try setting it according to the situation.
After entering the information, click "Test" and check the spreadsheet.
The information from Airtable has been successfully reflected in the specified spreadsheet. Click "Save" to complete all settings. Thank you for your hard work!
Step 6: Set the Trigger to ON and Complete Flow Operation Preparation
This completes the flow bot! Thank you for your hard work!
Finally, turn the trigger ON. With this, all settings are complete, so let's check if the record registered in Airtable is reflected in Google Sheets! This was the method to reflect records registered in Airtable to Google Sheets!
If you want to link Google Sheets data to Airtable
This time, we introduced how to link data from Airtable to Google Sheets, but if you want to link data from Google Sheets to Airtable, please also use the template below.
Update Airtable Record Information When a Row is Updated in Google Sheets
It is possible to automatically reflect updates in Google Sheets to Airtable! This can solve issues such as double data entry and forgotten updates, enabling smoother business operations.
When a row is updated in Google Sheets, update the record information in Airtable as well.
Create an Airtable record when a row is added in Google Sheets
Automation can be triggered not only by data updates but also by additions! This might allow you to streamline your daily data management tasks. As a result, you can make better use of your time and expect improved operational efficiency.
When a row is added in Google Sheets, create a record in Airtable.
■Overview The 'When a row is added in Google Sheets, create an Airtable record' flow is a business workflow that streamlines daily data management tasks. For example, when the sales team adds new customer information to a spreadsheet, that data is automatically reflected in Airtable. This integration reduces the effort and errors of manual data entry and enables accurate information sharing. As a result, it automates the data flow between Google Sheets and Airtable, significantly improving operational efficiency.
■Recommended for ・Teams or individuals who regularly use Google Sheets and Airtable ・Business professionals who want to reduce data entry effort and improve work efficiency ・Administrators who want to prevent human errors associated with manual data integration ・Those who want to centrally manage information across multiple tools and automate business processes ・Those interested in leveraging Yoom to automate business workflows ■Notes ・Please connect both Google Sheets and Airtable with Yoom. ・For the trigger, you can choose a polling interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum polling interval varies by plan.
Other Automation Examples Using Airtable and Google Sheets APIs
By leveraging the APIs of Airtable and Google Sheets, a variety of automations can be achieved! How about the following automations, for example?
Automation Examples Using Airtable
It is possible to automatically create files linked with registered words or data in Airtable, and add data using image recognition features powered by AI. Additionally, you can automatically create online meetings based on schedules managed in Airtable!
Notify Slack when information is registered in Airtable.
■Overview This is a flow that notifies Slack when information is registered in Airtable.
■Who we recommend this template for 1. Those who are responsible for data entry in Airtable ・Those who use Airtable to accumulate internal information ・Those who perform analysis and management of input data 2. Those who communicate with members on Slack ・Those who manually send internal notifications ・Those who want to automate notifications to Slack
■Notes ・Please connect Yoom with both Airtable and Slack. ・You can select a trigger interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on your plan. ・Airtable outputs can be retrieved via JSONPath. For how to retrieve them, please see below. https://intercom.help/yoom/en/articles/9103858
■Overview The "Automatically add files added to Dropbox to Airtable using OCR" workflow is an automation process that streamlines document management. It eliminates the hassle of manual data entry and information organization, improving work efficiency.
■Recommended for ・People who use Dropbox regularly ・Those who store a large number of files in Dropbox and find it time-consuming to organize and search the contents ・People who manage data with Airtable ・Those who build databases using Airtable but find manual data entry cumbersome ・Team leaders or managers aiming for work efficiency ・Those who want to improve the overall work efficiency of the team through workflow automation ・People who want to organize information using OCR technology ・Those who want to automatically extract and utilize text information within files
■Notes ・Please link Dropbox and Airtable with Yoom. ・The OCR AI operation is a feature available only in the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, the operation of the flow bot set will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations). ・Triggers can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・The maximum downloadable file size is 300MB. Depending on the app's specifications, it may be less than 300MB, so please be careful. ・For details on the file size that can be handled by triggers and each operation, please refer to the following. https://intercom.help/yoom/en/articles/9413924 ・Please note that OCR data may not be readable if it exceeds 6,500 characters or if the text is small.
■ Overview Each time you register a new customer in Airtable, manually creating a folder in Box can be time-consuming. In addition, omissions in manual folder creation or mistakes in naming conventions may affect later information management. By using this workflow, when a customer is registered in Airtable, a folder is automatically created in Box, eliminating these issues and enabling smooth information management.
■ Recommended for ・Those who want to integrate Airtable and Box to streamline management of customer information ・Those who want to eliminate issues such as input mistakes and omissions caused by manual folder creation ・Team leaders who want to standardize the information management system and prevent individual dependence
■ Notes ・Please connect Airtable and Box with Yoom, respectively. ・For the trigger, you can choose a run interval of 5, 10, 15, 30, or 60 minutes. ・The minimum run interval varies by plan, so please be aware. ・For how to retrieve Airtable record details, see below. https://intercom.help/yoom/en/articles/9103858
It is possible to automate tasks such as sending regular emails based on customer information, posting on chat tools, adding or updating records when data is created in other apps, and adding customer information to other apps!
Retrieve customer information from Google Sheets at the specified date and time, and send a template email via Gmail.
■Overview This is a flow to retrieve customer information from Google Spreadsheet at a specified date and time and send a template email via Gmail. With Yoom, you can easily achieve this flow without programming, as it allows integration between apps.
■Recommended for ・Sales or customer support personnel at companies managing customer information with Google Spreadsheet ・Those who feel burdened by regularly sending follow-up emails to customers ・Corporate sales representatives or assistants who need to send reminder emails to customers according to contract renewal dates or deadlines ・Those who want to send notifications such as coupons to multiple customers meeting certain conditions on a scheduled basis
■Notes ・Please integrate Google Spreadsheet and Gmail with Yoom. ・Operations between "repeating the same process" are only available in the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, the operations or data connections set in the flow bot will result in an error, so please be careful. ・Paid plans such as Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations).
■Overview The workflow 'Update Google Spreadsheet when a message containing specific text is sent from Discord' seamlessly connects communication and data management. When a message containing specified keywords is posted on Discord, data is automatically added to Google Spreadsheet. This eliminates the need for manual data entry and enables smooth data aggregation. It supports efficient information management for teams.
■Recommended for ・Those who want to achieve automatic data updates using Discord and Google Spreadsheet ・Administrators aiming for efficient data management by directly aggregating data from team communication ・Business owners considering efficiency through automation due to time-consuming manual data entry ・Project managers who need smooth data updates ・IT personnel of companies aiming to optimize business processes through centralized data management
■Notes ・Please link both Discord and Google Spreadsheet with Yoom. ・Branching is a feature (operation) available with the Mini Plan or higher. In the case of the Free Plan, the operation of the flow bot set will result in an error, so please be careful. ・Paid plans such as the Mini Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations).
■Overview The "Summarize and add to Google Spreadsheet when a pull request is created on GitHub" flow is a business workflow that enhances the efficiency of the development team. Every time a new pull request is created on GitHub, Yoom automatically summarizes the content and adds it to a Google Spreadsheet. This allows the entire team to grasp the status of pull requests at a glance, facilitating smooth information sharing.
■Recommended for - Development teams who find managing pull requests on GitHub cumbersome. - Project leaders who want to centrally manage the status of pull requests and share it within the team. - Engineers who want to automate manual summarization and data entry tasks. - Managers who want to improve transparency in the development process. - Those who manage project progress with Google Spreadsheets.
■Notes - Please link Yoom with both GitHub and Google Spreadsheets. - Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. - Please note that the shortest activation interval varies depending on the plan.
■Overview The "Post on X (Twitter) when a Google Spreadsheet row is updated" flow is a business workflow that efficiently executes posts by linking the content managed in Google Spreadsheets with X (Twitter). It reduces manual posting tasks and allows you to disseminate information at the planned timing.
■Recommended for ・Social media managers who manage X (Twitter) posts using Google Spreadsheets ・Marketing team members who want to plan and distribute multiple tweets ・Corporate public relations personnel who are spending time on manual tweet posting ・Individual users who want to automate and streamline information dissemination on X (Twitter)
■Notes ・Please link Yoom with both Google Spreadsheets and X (Twitter). ・Operations between "Branch" operations are available in the Mini Plan or higher, and operations between "Wait" operations are only available in the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, the operations and data connections of the flow bot you have set will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations).
We introduced how to integrate Airtable and Google Sheets via API! By linking Airtable and Google Sheets, you can save the hassle of manually adding data to Google Sheets again after adding it to Airtable. Additionally, it becomes easier to avoid mistakes like "I updated the data on one side but forgot to update the other side!" which can improve work efficiency!
Moreover, the app integration between Airtable and Google Sheets introduced this time can be easily achieved without code by utilizing Yoom! Since no programming is required, the setup is simple, and you should be able to quickly experience the effects of automation!
To achieve integration between database tools and enhance productivity, create a free account now! Registration takes just 30 seconds, so you can experience automatic integration right away. Please take this opportunity to try it out!
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
After experiencing work as a writer in the marketing department of a company I joined as a new graduate, I engaged in work at a startup company. Utilizing the knowledge gained through experience so far, I am involved in the production of content that contributes to improving work productivity. We aim to disseminate useful and valuable information and deliver useful content to as many people as possible.
.avif)
