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In the busy workdays, accurate and swift information management is indispensable.
Especially, managing updates and additions of product information is a crucial factor that affects customer satisfaction.
However, manual data entry and management often consume a significant amount of time and effort.
Therefore, this time, we introduce a method to smoothly automate the addition of product information by combining Airtable and BASE.
This automation is expected to improve work efficiency by reducing manual input.
Additionally, it can prevent human errors and maintain the provision of accurate product information.
In this article, we will explain not only the specific flow and its benefits but also the integration method that can be set up without coding.
Please give it a try.
By automatically reflecting product information managed in Airtable to BASE, it prevents errors of double entry and data discrepancies.
This allows customers to make purchases based on accurate product information, which can also lead to increased trust in the company.
For example, when the sales department launches a new product sales campaign, managing the latest price information and promotion details in Airtable and automatically reflecting them in BASE can improve the accuracy of online store prices and campaign information.
Customers can make purchases based on accurate information, which is expected to prevent issues such as incorrect price displays or campaign content.
Since the time spent manually adding or updating products is saved, staff can secure time to focus on other important tasks.
Especially when there are many products, it can significantly reduce work time and is expected to lead to efficient operations.
For example, the product management department can reduce the hassle of manually registering products from Airtable to BASE, and it can also prevent errors from manual work.
Therefore, staff in the product management department can focus on more important tasks such as inventory checks and quality control, which is expected to improve overall productivity.
[About Yoom]
First, please access the official Yoom website and create an account.
If you have already registered an account, please log in.
Yoom Account Issuance Page
1)After logging into your Yoom account, register the apps you will use.
Click "My Apps" and select "New Connection".
2)Select the app you want to register and log in with the account used for each app.
Once the first app is registered, click "New Connection" again to register the second app.
3)Once registration is complete, icons will appear in My Apps.
Check if the icons of the two registered apps are displayed.
This time, we will create a flow called 【Add Product Information from Airtable to BASE】.
The creation flow is as follows.
・Copy the template
・Create a trigger in Airtable as "When a record is registered".
・Then, set an action in BASE as "Register product information".
・Finally, turn it ON to activate the trigger.
1) Open the template above and click on the "Try this template" icon.
2) The following display will appear.
Click the icons with "!" on the right in order to set up the operations.
The title and details can be edited by clicking, so please change them as needed.
Next, copy the template to My Projects and create a flowbot.
If you haven't copied it yet, please copy the flowbot template from below.
1. Hover over the banner and click "View Details"
2. Click "Try this template" on the redirected page
3. Register for Yoom
* If you have already registered, the login screen will be displayed, so please log in.
Click "App Trigger: When a record is registered".
1) Select the action "When a record is registered" and click "Next".
2) Select the trigger interval and enter the required fields.
Once the input is complete, click "Test" and after a successful test, click "Save".
If the app is linked, you can select the App ID and Database ID from the suggestions.
* The trigger interval varies depending on the subscription plan.
Refer to this for details on each plan.
List of feature restrictions and usage limits for each plan | Yoom Help Center (intercom.help)
1) Return to the flow and click the icon "Register Product with App Integration".
2) Select the action "Register Product Information" and click "Next".
3) Enter the required fields.
If the app is linked, you can use Airtable's output information for input.
Select from the suggestions as needed and enter the information.
Once the input is complete, click "Save".
This completes the flow of adding product information from Airtable to BASE.
Once all settings are complete, the following display will appear, so click "Turn on Trigger".
Start the flow bot and verify that it operates correctly.
Here is the template used this time
Here are some other automation templates using Airtable and BASE available on Yoom.
Utilize these templates based on the tasks you want to automate and the apps you are currently using.
1. Create a Folder in Google Drive When a Client is Registered in Airtable
By using this template, a folder for the client is automatically created in Google Drive when a client is added in Airtable.
Automating the folder creation after client registration helps prevent omissions and improves the accuracy of information management.
2. Add to Airtable when an order is placed on BASE
By using this flow, you can add to Airtable when an order is placed on BASE.
Since information is automatically added to Airtable triggered by an order on BASE, it eliminates the need for manual entry and can prevent errors and omissions.
Furthermore, by allocating the saved time to other tasks, the entire team can focus more on solving tasks, which is expected to improve productivity.
3. Add to Microsoft Excel when an order is placed on BASE
This flow automatically adds data to Microsoft Excel when an order is placed on BASE.
This not only eliminates manual work but also helps prevent human errors and enhances information transparency.
Additionally, information can be shared without waiting for manual input, allowing for faster business operations.
By integrating Airtable with BASE, it has become possible to automate the process of adding product information.
This integration helps prevent manual data entry errors, maintains data consistency, and is expected to reduce working hours.
Additionally, it allows for the provision of accurate information to customers at all times, which can enhance business reliability.
Furthermore, by reducing working hours, staff can focus on other important tasks, potentially increasing overall business productivity.
With Yoom, anyone can easily attempt app integration.
Please refer to this blog to achieve smooth business operations by utilizing Airtable and BASE.
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