How to integrate Asana with Garoon to register Asana tasks in the Garoon calendar
How to Integrate Applications
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2024/09/25
How to integrate Asana with Garoon to register Asana tasks in the Garoon calendar
a.ohta
To effectively coordinate within a team, task management is crucial. Tools like Asana and Garoon, which enhance team collaboration, are very useful in such situations. These tools are highly effective in ensuring smooth team scheduling, and many people may already be using them.
This time, we will introduce how to make your work even more convenient by integrating applications using these two tools! It also leads to improved work efficiency, so please take a look.
Benefits of Integrating Asana and Garoon
1. Improved Task Management Efficiency
By integrating Asana and Garoon, you can automatically register schedules in Garoon based on task information added to Asana. This eliminates the need to manually input schedules into Garoon after checking tasks managed in Asana. Furthermore, it reduces the back-and-forth between different tools, leading to improved work efficiency in task management. With schedules being automatically entered, team members can easily understand who is doing what and when, making coordination easier.
2. Prevent Input Omissions
For effective team coordination, it's preferable to ensure smooth communication. However, have you ever experienced adding a task in Asana but forgetting to input the schedule in Garoon? By implementing this integration, you can prevent such input omissions and input errors due to typos.
[About Yoom]
How to Create an Integration Flow between Asana and Garoon
Here, we will explain how to register Asana tasks in Garoon's schedule.
First, complete the registration of Yoom by following the steps below. A two-week trial is also available, so feel free to try it out!
1. Click " View Details" on the banner below 2. Click " Try this template" at the bottom of the migrated screen 3. Register for Yoom
*If you have already completed the registration, the login screen will be displayed, so please log in.
Flowbot template used this time Register task information registered in Asana to Garoon's calendar
STEP1: My App Integration
When the display appears as shown in the image, please select "My Apps" from the menu on the left side of the screen. We will now integrate Asana and Garoon with Yoom. This is called "My App Integration".
Asana Integration
First, let's integrate Asana with Yoom.
Search for "Asana" from the new connection button at the top right.
A login screen like the one above will appear, so please log in. After that, the My App Integration will be automatically completed, and you will be redirected to the Yoom screen.
Garoon Integration
Click on new creation again and enter "Garoon" in the search box.
Enter the required fields. Following the contents of the red frame, encode the Garoon login name and password in base64 format.
[Example] Login Name: yoom-ohta
Password: 12345
[Encoded String]
yoom-ohta:12345
Encoding can be done using a search tool on an external site. Copy the encoded string into the access token and click add at the bottom right.
This completes the My App Integration for Asana and Garoon. Next, let's configure the Flowbot using the template you copied earlier. If you haven't copied it yet, please copy the Flowbot template from below.
1. Hover over the banner and press "View Details" 2. Press "Try this template" on the page you moved to 3. Register for Yoom
※ If you have already completed registration, the login screen will be displayed, so please log in.
STEP2: Setting Triggers in Asana
1. Open My Projects Return to the Yoom screen and select "[Copy] Register task information registered in Asana to Garoon's calendar" from the menu on the left.
2. Open "When a new task is added to a specific project" in the Asana icon The title and trigger action settings are complete, so click Next.
3. Set the trigger activation interval
Based on the information of tasks added to Asana, let's decide the trigger activation interval to set the frequency of registering schedules in Garoon.
※ Triggers can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ※ Please note that the shortest activation interval varies depending on the plan.
4. Enter the ID
Enter the workspace ID and project ID. By clicking inside the box, you can select an already created ID.
Select the ID you want to link with Garoon.
5. Execute the test Create a task in Asana and then click the test button from the Yoom screen. Once the test is successful, the Asana settings are complete. Press save and proceed to the next step.
STEP3: Garoon Settings
1. Open "[Schedule] Register a schedule" in the Garoon icon The title and trigger action settings are complete, so click Next.
2. Set the subdomain
Copy the subdomain from Garoon's URL and paste it into the box.
3. Set the type of schedule
Please select from the dropdown. For mandatory fields such as employee ID, you can click inside the box to enter.
4. Set the title and memo
Although it is already set, you can change it.
Click inside the box and select the Asana icon.
Since you sent a test with the task created in Asana earlier, it will be displayed in a list as shown in the image. If necessary, select the content you want to add to the memo.
This time, I inserted the person in charge. Use symbols to organize the layout.
5. Other settings
Please set other items as desired.
6. Execute the test Once the settings are complete, press the test button. After the test is successful, please press save.
7. Turn on the trigger
When the creation of the flowbot is complete, the above display will appear. The trigger is initially set to OFF, so turn it ON.
This completes the creation of the flowbot using Asana and Garoon.
Flowbot template used this time Register task information registered in Asana to Garoon's calendar
Other Automation Examples Using Asana and Garoon
There are many other examples of automation using Asana and Garoon in Yoom, so here are a few introductions.
1. Register the task deadline in Google Calendar when a task is added in Asana It is also possible to integrate with Google Calendar, so it can be used when you want to manage only personal tasks.
2. Notify Teams when a task is completed in Asana When a task is completed, a notification is sent, allowing for quick coordination with the next person in charge.
3. Register task information recorded in Notion to the Garoon calendar It is possible to add tasks that are collaboratively managed and edited in your preferred layout using Notion to the Garoon schedule. By scheduling, visibility will be improved, making it easier to manage.
Summary
Task management is essential for efficiently completing work as a team. However, when there are many members, it is not easy to grasp individual task management, and oversights or communication errors may occur. To reduce such errors, integrating Asana with Garoon is effective. Take this opportunity to incorporate it for improved work efficiency.
The person who wrote this article
a.ohta
After working as a general store manager, I started working from home as an SEO writer. Later, an outsourcing agreement was signed with a marketing startup for about 5 years.
Surrounded by students at the University of Tokyo, I held a computer and spent my days studying various business terms and how to use SaaS tools.
When I was a general store manager, time was taken over and over again by office work such as sales and inventory management, human resource management, and ordering, etc., and I was unable to serve customers and often missed sales times. Even when outsourcing, there are many detailed tasks such as input, etc., and “can't such monotonous tasks be automated?” I thought so, and I really sympathize with Yoom's vision!
Conventional RPA can only automate simple repetitive tasks, and the setup process was very complicated. With “hyperautomation,” which combines various technologies such as AI, API, RPA, and OCR, it is possible to automate many tasks that could not be realized until now more easily than before.
Most tools simply connect one app to another, leaving the complex tasks to you. Yoom goes much further: From document creation and browser automation to OCR and generative AI, Yoom handles it all seamlessly in one platform.
Why settle for basic integrations? Streamline your entire workflow with Yoom’s powerful hyperautomation.
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