How to integrate Asana with Slack to receive notifications in Slack when a task is completed in Asana

When you receive a lot of emails every day, it can be quite a hassle to save files to Dropbox each time.
Moreover, many people might have experienced the struggle of missing a file save or saving a file in the wrong folder, making it difficult to find later.

In this article, we will introduce a method to automatically save files received in Gmail to Dropbox!

By using no-code tools, you can easily set up automation between Gmail and Dropbox.
You can start using it right away, so be sure to give it a try!

Recommended for

Those who want to automatically upload files attached to Gmail to Dropbox
Those who want to integrate Gmail and Dropbox to facilitate smooth file sharing within the team
Those who want to prevent the loss of attachments and ensure proper document storage

For those who want to try it immediately

In this article, we will introduce the integration method using the no-code tool "Yoom".

No complicated settings or operations are required, and even non-engineers can easily achieve it.

You can start right away using the template below, so please give it a try!

Many people may have felt the hassle of reporting or sharing when completing tasks while advancing a project. By utilizing Yoom to integrate Asana and Slack, notifications are automatically sent to Slack when a task is completed in Asana. This facilitates smooth information sharing and is expected to improve the overall work efficiency of the team. It can also help prevent project delays. This article explains how to set up the flow to automatically notify Slack when a task is completed in Asana and the benefits of implementing it.

Recommended for

Those who are using Asana and Slack separately and want to integrate each app to improve work efficiency
Project managers who are advancing multiple projects simultaneously and want to enhance task transparency
Team leaders who want to reduce the burden of confirmation work and communication within the team

Benefits and Examples of Integrating Asana and Slack

Benefit 1: Improved Task Progress Transparency

By integrating Asana and Slack, notifications are automatically sent to Slack when a task is completed in Asana.
For example, even if members are working in different locations, they can check which tasks have been completed through notifications in Slack.
This allows the entire team to grasp the progress of tasks, improving project transparency.

Benefit 2: Improved Work Efficiency

With the integration of Asana and Slack, notifications are sent to Slack when a task is completed in Asana, reducing the hassle of reporting task completion and checking progress.
For example, when checking project progress, there is no need to send progress confirmation messages to the person in charge, allowing focus on other important tasks.
This enables members to concentrate on their tasks, which is expected to improve work productivity.

Benefit 3: Smooth Project Progress

By integrating Asana and Slack, notifications are automatically sent to Slack when a task is completed, allowing the person in charge to quickly start the next action.
For example, when materials created by the design team are completed, the development team, notified via Slack, can immediately start implementation work.
This helps prevent project delays and is expected to increase the success rate of projects.

[About Yoom]

How to Notify Slack When a Task is Completed in Asana

It is possible to achieve this by receiving the completion of a task in Asana using Asana's API and notifying Slack using Slack's provided API. Generally, programming knowledge is required to achieve this, but it can be easily realized without programming knowledge by using the no-code tool Yoom.

This time, we will create it in the following major processes.

Register Asana and Slack as My Apps
Copy the template
Set the Asana trigger as the starting point of the flow and the subsequent Slack operation settings
Turn on the trigger button and check the integration operation between Asana and Slack

If you are not using Yoom, please register for free from here.
If you are already using Yoom, please log in.

Step 1: Connect Asana and Slack to My Apps

First, register My Apps for Asana.
Click "My Apps" → "New Connection" on the left side of the Yoom screen.

An app list and search bar will be displayed, so use either to select Asana.
When the following screen appears, sign in and click "Continue".

When the following screen appears, click "Next".

After logging in, grant access.
This completes the My Apps connection for Asana.

Next, register My Apps for Slack.
Similarly, search for Slack from the app list or use the search bar.

Enter the "Slack URL" of the workspace you want to sign in to and click "Continue".

After signing in, granting access completes the My Apps connection for Slack.

Once both My Apps registrations are complete, Asana and Slack will be displayed in My Apps.

Next, proceed with the setup using the Flowbot template.
Log in to Yoom and click "Try it" on the banner below.

You will see "The template has been copied!" displayed, and clicking "OK" will complete the copy.

Step 2: Set the Trigger

Next, set the trigger in Asana. Click "When a task in a specific project is completed".

Check the "Account information to integrate with Asana".
You can freely change the title, but keep the trigger action as is and click "Next".

Next, configure the API settings.
You can select the "Trigger launch interval" from intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
Please note that the shortest launch interval varies depending on the plan.

After setting the "Trigger launch interval", select "Workspace ID" and "Project ID" from the options.

After setting the "Workspace ID" and "Project ID", click "Test".

When you run the test, information will be displayed in the output.
Confirm that the information is displayed and click "Save".

Step 3: Set the Action

Next, set the action in Slack. Click "Notify in Slack".

Next, check the "Account information to integrate with Slack".
You can freely change the title, but do not change the execution action.

Configure the "API connection settings".
Select the "Channel ID to post to" from the options.

In the "Message", set the content to be notified in Slack as desired.
You can input the Asana information obtained in the "App Trigger" from the "Output".

After setting, click "Test" and if "Test successful" is displayed, click "Save".

Step 4: Verify the Automation of Asana and Slack

Finally, click "Turn on Trigger" to complete the automation settings.
Now, when a task is completed in Asana, a notification will be automatically sent to Slack.

Here is the template used this time.

Other Examples of Automation Using Asana

There are many other examples of automation using Asana in Yoom, so here are a few introductions.

1. Flow to Add a Record to Microsoft Excel When a Task is Registered in Asana

With this integration, you can add a record to Microsoft Excel when a new task is registered in Asana.
For example, when a project leader registers a new task in Asana, the information is automatically added to Microsoft Excel as well.
This eliminates the need for the person in charge to transfer information manually, which can improve work efficiency.

2. Flow to Notify LINE WORKS of Tasks with Today's Due Date in Asana

This integration allows you to notify LINE WORKS of tasks in Asana that have a due date of today.
For example, by notifying LINE WORKS of tasks nearing their due date, you can prevent overlooking tasks and adjust deadlines as needed.
This enables efficient task management and is expected to improve the success rate of projects.

3. Flow to Notify Google Chat When a Task is Registered in Asana

With this integration, you can receive notifications in Google Chat when a task is registered in Asana.
For example, even if the person in charge is in a different location, a notification will be sent to Google Chat when a new task is registered in Asana, allowing for quick confirmation.
This will enable rapid information sharing within the team.

Summary

The integration of Asana and Slack enhances project transparency, improves work efficiency, and supports smooth project progression.
This is expected to lead to increased productivity, strengthened information sharing, and a higher project success rate.

Additionally, Yoom's app integration can be set up without any coding, allowing anyone to get started immediately. Please consider implementing it.