How to integrate Trello with Garoon to register task information from Trello into the Garoon calendar

n.watanabe

Do you want to efficiently manage tasks and project progress, but find it complicated because your tools are scattered?

Team leaders and members often struggle with missing important tasks or not being able to track progress while being pressed for deadlines. The solution to these problems is the integration of Trello and Garoon. By using Yoom, you can easily and automatically register Trello tasks into Garoon's calendar without any coding, making information sharing and schedule management much easier. This allows everyone to work based on the same information, reducing unnecessary communication and improving work efficiency. No complex settings or programming knowledge is required, so anyone can start easily.

Benefits of Integrating Trello and Garoon

Benefit 1: Improved Work Efficiency through Centralized Task Management

By integrating Garoon and Trello, task information can be automatically registered in Garoon's calendar, allowing centralized management of the entire schedule. This makes it easy for all team members to grasp the current progress and is expected to reduce unnecessary communication.

For example, there might be issues where new tasks registered in Trello are not shared within the team, causing delays even as deadlines approach. However, with Trello tasks automatically reflected in Garoon, missed tasks are reduced, and everyone can act based on the same information. Especially for team leaders, it becomes easier to grasp each member's progress on the calendar, enabling effective instructions.

Benefit 2: Reduced Effort in Information Sharing

With the integration of Garoon and Trello, task information is automatically shared on Garoon, reducing the effort of communicating information to team members. This is expected to reduce communication errors and omissions, allowing each member to accurately understand their roles and priorities.

Without app integration, task details had to be shared across multiple tools, requiring repeated input and sharing of the same information. This improvement eliminates information duplication and input errors, achieving efficient task management. The overall productivity of the team is also expected to improve, and especially for leaders, the burden of managing individual progress may be reduced.

What is Yoom?

Yoom is a platform that allows you to integrate various applications without coding. Even without programming knowledge, you can easily achieve data integration between apps. This significantly improves work efficiency and eliminates the hassle of manual data entry and information sharing.

How to Create a Trello and Garoon Integration Flow

Let's actually integrate Trello and Garoon using Yoom.
This flow involves "registering task information from Trello into Garoon's calendar" and is completed in four steps.

Set a Trigger in Trello
Set to Retrieve Card Information in Trello
Set to Extract Text with AI
Set to Add Schedule to Garoon

It may seem a bit complicated, but you can set it up without programming knowledge, so let's proceed together!
Click "Try it" from the banner below to copy the template.

Preparation

First, let's integrate Trello and Garoon with My Apps on Yoom.
Log in to Yoom and click "My Apps" → "+ New Connection" from the left-side menu.

Search for each app name and enter the required information.
Refer to the link below to register your My Apps.

Registering My Apps on Trello

Once registration is complete, it will appear in the My Apps list, so please check it.

If Garoon is also displayed similarly, the preparation is complete.

1. App Trigger Settings

First, set "When a card is newly created".
On the first page, check the Trello account information that is already linked.

If there are no issues with the account information, click "Next".

Next, set up the Trello board that will be targeted.
Enter the necessary information according to the annotations.
Once everything is entered, click "Test" and if no errors appear, click "Next".

On the next page, set a new task in Trello as a test, then click "Test" to obtain the output.

Check if the necessary information is reflected in the output obtained here, as it will be used in another setting later.
Once completed, the trigger setting is done.
Click "Save".

2. Card Information Retrieval Settings

Next, proceed to the "Retrieve Card Information" setting.
As before, check the Trello account information on the first page and click "Next".

Next, enter the necessary information to retrieve card information.
The card ID is already reflected in the output, so no changes are needed.

Click "Test" to see if the output is reflected, and check it here as well.

If the necessary information is reflected in the output, click "Save" to complete the Trello settings.

3. Text Data Extraction Settings

Third, click "Extract Before Specific String".

Here, set which text to extract.
For detailed instructions on how to set it up, refer to the "Extract Before Specific String" section on the help page below.

How to Set Up "Extract Data from Text"

Once the settings are complete, click "Test" to check if the desired information is extracted.
Then click "Save" to complete the settings up to this point.

4. Garoon Settings

Finally, click "Register Schedule" under "Schedule".

First, as before, check the account information and click "Next".
On the next page, set the content to be entered in the schedule.

Enter the subdomain and select the necessary fields from the output.
Finally, perform a "Test" and if no errors occur, click "Save" to complete all settings.

To activate the flow, turn on the trigger and the configured flow will start running.

Other Automation Examples Using Trello and Garoon

There are many other automation examples using Trello and Garoon available on Yoom.

1. For those managing tasks with Trello, we recommend the integration "Receive notifications when a new card is added". Integrate with apps you use regularly, such as Google Chat or Microsoft Teams, to streamline task management.

2. In addition to calendars, Garoon can improve work efficiency by integrating with other apps during workflow approvals. For example, by integrating with LINE or Discord, you can receive notifications upon workflow approval, enabling prompt responses.

Summary

By integrating Trello and Garoon using Yoom, your team's task management and schedule coordination can be significantly streamlined. Even without programming knowledge, the integration can be completed in four steps, allowing for quick improvements in operations. When a new task is registered in Trello, it is automatically reflected in Garoon's calendar, enabling everyone to stay updated on the latest task status, thus reducing the chances of oversights or misunderstandings. Additionally, it eliminates unnecessary efforts such as manual information sharing and duplicate task entries, potentially boosting the overall productivity of the team. Furthermore, Yoom's strength lies in its no-code operation, making it easy for anyone to set up, saving both time and effort. Register for free with Yoom and start supporting your team today!

The person who wrote this article

n.watanabe

I have been an SEO writer for 5 years and have continued to write under the motto “easy to read” and “easy to convey.” I want to bring the convenience of Yoom, which can be linked to apps without programming knowledge, to many people!