How to link Backlog and Garoon to register task information from Backlog into Garoon's calendar

Task management is crucial for smooth business operations.
There are many convenient task management apps available, but are there any tasks you are still doing manually?
Especially when using multiple tools, you might often find yourself manually transferring information between them.
This time, we will explain how to automatically reflect tasks registered in Backlog onto the Garoon calendar.
By linking the two apps, you can reduce manual effort and expect a smoother understanding of progress.
We will introduce a method that can be easily set up without programming knowledge. If you aim to improve business efficiency, please refer to this guide.

Benefits of Integrating Backlog and Garoon

1. Improved Business Efficiency

When you register a task in Backlog, it is automatically reflected in the Garoon calendar.
Since tasks registered in Backlog are reflected in Garoon, there is no need to switch between the two apps and manually input data, which can reduce input time.
Responsible personnel can allocate more time to other important tasks, leading to overall business efficiency.
Additionally, since individual input is not required, it helps prevent schedule errors due to missed dates or time input mistakes.

2. Centralized Task Progress Management

With Backlog task information automatically reflected in the Garoon calendar, centralized management of task progress becomes possible.
For example, project leaders can quickly check the overall project progress on the calendar, making schedule adjustments easier.
Moreover, centralized management of task information helps avoid the risk of duplicate task registrations.

Now, let's proceed with setting up the integration using Yoom.

[What is Yoom]

How to Create a Backlog and Garoon Integration Flow

Step 1: Register and Log in to Yoom and Register Apps

First, please access the official Yoom website and create an account.
If you already have an account, please log in.
Yoom Account Issuance Page

Once logged into your Yoom account, register the apps you will use.
1) Click "My Apps" and select "New Connection."

2) Select the app you want to register and log in with the account you use for each app.
Once the first app is registered, click "New Connection" again to register the second app.
For more details on app registration, please refer to the link below.
Points to Check When Failing to Integrate Backlog Apps | Yoom Help Center (intercom.help)

3) Once registered, icons will appear in My Apps.
Please check if the icons for the two registered apps are displayed.

Step 2: Select a Template

This time, we will create a flow called [Register Task Information Registered in Backlog to Garoon's Calendar].
Since Backlog task information can be automatically registered in Garoon, you can save time spent on manual input and allocate it to other tasks.
By automating routine tasks, the entire team can focus on solving tasks, leading to increased productivity.

Step 3: Setting Up Integration Between Backlog and Garoon

1) Click the "Try this template" icon of the template introduced earlier to copy it to your project.

2) The following display will appear.

Click the "!" icons displayed on the right in order to edit the flow.
The title and details can be changed by clicking on them.
Please make changes as necessary.

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3) Click "App Trigger: When a new issue is added".

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4) Select the action "When a new issue is added" and click "Next".

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5) Select the trigger interval and enter the required fields.
Once the input is complete, click "Test".
After a successful test, click "Save".
* The trigger interval varies depending on the subscription plan.
Please refer to this for details on each plan.
List of Function Restrictions and Usage Limits for Each Plan | Yoom Help Center (intercom.help)

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6) Return to the flow and click the "App Trigger [Schedule] Register Schedule" icon.

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7) Select the action "[Schedule] Register Schedule" and click "Next".

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8) Enter the required fields.
If the app registration is complete, you can utilize the output information, so select and enter from the candidates.
Once the input is complete, click "Save".

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9) This completes the flow of [Registering task information registered in Backlog to Garoon's calendar].

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Step 4: Testing and Verification

Once the setup is complete, the following display will appear, so click "Turn on Trigger".
Start the flow bot and verify that it operates correctly.

Here is the template used this time

Other Automation Examples Using Backlog and Garoon

We also have templates for automation using Backlog and Garoon available on Yoom, which we would like to introduce.
Please utilize the templates according to your needs.

1. Notify LINE WORKS When an Issue is Registered in Backlog
By automatically notifying LINE WORKS of the issue details, you can prevent information omissions and improve work efficiency.
Additionally, by quoting the information in the notification, you can quickly verify accurate information.

2. When an issue is registered in Backlog, it is also added to Zendesk
Issues registered in Backlog are automatically added to Zendesk, eliminating the need for manual addition to Zendesk and improving work efficiency.
Additionally, as team collaboration can be conducted more swiftly, it is expected that project work will proceed smoothly.

3. Register a record in Notion when a workflow is approved in Garoon
When a workflow is approved in Garoon, a record is automatically added to Notion, reducing the time spent on manual input.
Additionally, by quoting and registering information, the accuracy of the information is maintained.

Summary

With the integration of Backlog and Garoon, tasks registered in Backlog can be automatically reflected in Garoon's calendar, reducing manual work and improving task management efficiency.
Additionally, since manual double registration is no longer necessary and task progress can be centrally managed, project progress becomes smoother.
This is particularly beneficial for project managers and team leaders, as it makes it easier to grasp the overall picture of tasks and leads to quicker decision-making.
Using Yoom allows for a no-code implementation, making it easy to adopt even for those without programming knowledge, which is a significant advantage.
Please refer to this blog to enhance your work efficiency.