Once I integrated Box with Google Drive, file exchanges became automated!

This will take you to the page called "My Project".

From the menu on the left side of the screen, select "My Apps".

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Click on Add at the top right!

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Enter "Box" in the search window, and the Box icon will appear. Click on it.

A screen like the one below will appear, so please press Allow Access to Box.

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Then you will return to the My Apps screen in Yoom. The integration with Box is now complete. That was quick!!

Let's keep up the momentum and integrate Google Drive with My Apps too!

Similarly, click on Add at the top right! Enter Google Drive and press the Google Drive icon.

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When the above screen appears, press "Sign in with Google".

Next, you will move to the authentication screen, so make sure to allow all permissions.

Once authenticated, the integration with Google Drive's My Apps is also complete.

This was quick too!! It's great that the integration finishes quickly...!

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It is registered like this! Now you are ready.

Next, we will start creating the Flowbot.

How to Set Up a Flowbot

First, you will need to perform a test send while creating the Flowbot.

Therefore, create a folder to test in Google Drive and upload one or two PDF or image files in it.

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[Google Drive Trigger Settings]

Once the My Apps registration is complete, click "My Project" on the left side of the screen.

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Click "[Copy]When a PDF file is uploaded to Google Drive, also connect the file to Box" in My project.

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Press "When a new file or folder is created in a specific folder" with the Google Drive logo.

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Select the account information to be linked.

Then, change the "Trigger Action" at the very bottom to anything you like!

This time, I set it to "new file or folder created in specific folder".

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‍Press Next and set the trigger interval and folder ID.

Once you have finished entering, click Test just below!

* You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. The shortest trigger interval varies depending on the plan. A shorter setting is generally recommended.

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If it shows Test Successful in blue like the image, press Save.

The trigger settings are now complete. Let's move on quickly!!

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‍[Google Drive Settings]

Click ”Image File PDF Download File" with the Google Drive logo!

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Select the account information to be linked.

Change the "Action" at the very bottom to anything you like.

Here, I left it as "Download File"!

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Press Next, and you will see "File ID" entered in the File ID section, so just press Test as it is.

If it shows Test Successful in blue like the image, press Save.

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Next is the last setting. Fast...! It's fast!!

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‍[Box Settings]

Finally, let's set up Box.

Click "Upload File" with the Box logo.

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Select the account information to be linked. Set the "Action" at the very bottom to "Upload File."

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Press Next, and you will see a screen to enter the file name, destination folder content ID, file attachment method, etc., but you only need to change the destination folder content ID.

Create a folder to upload files to Box, and copy & paste the content ID of that folder.

Click Test just below, and if it shows Test Successful in blue like the image, press Save!

[Automatically Uploaded to Box!]

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This concludes the creation of the Flowbot. Thank you for your hard work!

Other Automation Examples Using Google Drive and Box

In addition to the integrations introduced today, it is possible to achieve various automations by utilizing the APIs of Google Drive and Box.

If you find something interesting, please give it a try!

‍‍Automation Examples Integrating Google Drive and Box

It is possible to set up an integration that uploads multiple files from Google Drive to Box every week.
Additionally, you can upload files added to Box to Google Drive or upload multiple files from Box to Google Drive every week.

Automation Example Using Google Drive

Notify Chat Tools When Files or Folders are Created in Google Drive

Automatically send notifications to Slack, Discord, etc., when files or folders are created in Google Drive.

Create a folder when a record is added to the database

When a record is added to Google Sheets, Notion, or similar, a folder is automatically created in Google Drive.

Upload Attachments Received by Email to Google Drive

Automatically upload attachments received in Gmail, Outlook, etc., to Google Drive.

Automation Example Using Box

Create a Folder in Box for Each Client When They Are Registered in the Customer Management Tool

When a client is registered in Salesforce, HubSpot, or similar tools, a folder for each client is automatically created in Box.

After the web meeting ends, download the recording data and save it to Box

Once the web meeting ends on Google Meet or Zoom, the recording data will be automatically downloaded and saved to Box.

Save files submitted through forms to Box

Automatically save files submitted through Google Forms, etc., to Box.

There are many benefits to integrating Box and Google Drive!

1. Reduce the hassle of file storage!

Both Box and Google Drive are very convenient, aren't they?

However, if you use both, you may find yourself saving files on one and uploading them to the other, which increases the hassle.
With a large number of files, it takes even more time, and the number of folders keeps increasing, making management difficult.

But by integrating Box and Google Drive, you can be freed from such hassle! It’s like a dream that a file uploaded to one storage is automatically saved to the other!

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2. Easier backups!

What if an important file managed on only one storage disappears...? Just thinking about it sends chills down your spine, right? However, if you manage files on two storages, it’s not a problem if one disappears.

Of course, uploading files to each storage is a hassle.

So, by using Yoom to automatically transfer files, you should be able to avoid repeated downloads and uploads, as well as file loss.

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3. Teamwork becomes more efficient!

In the case of Google Drive, you can create a shared folder, choose permissions, and invite others, allowing for file exchanges as much as you want, but you may struggle with detailed settings like permissions for each person. If there are many people sharing, these concerns are endless.

However, by integrating Box and Google Drive, these concerns can be instantly resolved!

Since you can check the same files with both Box and Google Drive tools, you are freed from worrying about granting permissions, and members can work more efficiently.

Make file management comfortable by integrating Box and Google Drive!

Downloading and uploading images both cause some time loss. Moreover, the time consumed is likely proportional to the amount of data.

This means that if file exchanges are automatically completed in tasks using a large number of image files, it results in significant time savings!

Furthermore, if you can back up files and improve the efficiency of the entire team, you can expect unprecedented reforms.

Integrating Box and Google Drive leads to significant improvements in daily work processes, so be sure to try automation with Yoom!