How to integrate Box with OneDrive to sync files uploaded to Box with OneDrive
How to Integrate Applications
・
2025-03-21
How to integrate Box with OneDrive to sync files uploaded to Box with OneDrive
e.koyama
Recommended for
Companies aiming for efficient file management by using both Box and OneDrive
Those who want to facilitate smooth file sharing with teams and business partners
Companies that want to enhance backup by considering data protection and security
Back-office personnel who want to be freed from complicated file management
Beginner users who want to build automated workflows without coding
Benefits and Use Cases of Integrating Box and OneDrive
Benefit 1: Improved File Management Efficiency Across Multiple Platforms
By automatically reflecting files uploaded to Box in OneDrive, file sharing across multiple platforms becomes seamless. This is particularly effective in cases where Box is used internally and OneDrive is used for external collaboration.
This integration significantly reduces the manual effort of moving files and ensures that the latest information is maintained on both platforms. When a sales representative uploads sales materials to Box, business partners using OneDrive can immediately check them, speeding up the progress of negotiations and facilitating smoother trust-building. Additionally, it is expected to reduce duplicate work and improve overall operational efficiency.
Benefit 2: Smooth Collaboration Within and Outside the Team
Integrating Box and OneDrive makes it easy to share files between teams using different platforms. For example, if you want to manage projects internally with Box and share information with business partners or freelance partners using OneDrive, files updated in Box will be immediately reflected in OneDrive, eliminating the need for individual responses.
During meetings or collaborative work, multiple members can view the same materials, promoting real-time communication. This way, all members can always access the latest information, ensuring smooth task progress and improving the overall productivity of the team.
Benefit 3: Ensuring Data Protection and Consistency
By automatically backing up important files saved in Box to OneDrive, risk management during disasters or failures is enhanced. For example, if contracts or financial documents are managed in Box, backing them up to OneDrive ensures that important data is not lost even if one of the systems goes down.
Furthermore, when important documents are modified, information is synchronized on both platforms, ensuring that the latest data is always managed. This increases business continuity and is expected to improve the overall data security of the company.
Examples of Business Automation Achievable by Integrating Box and OneDrive
Next, let's look at examples of business automation that can be achieved by integrating Box and OneDrive.
Example 1: Automatic File Synchronization
You can set files saved in Box to automatically sync with OneDrive. This eliminates the need to upload or download with each tool, while keeping the latest files always accessible. For example, you can set it so that when a contract is uploaded to Box, it is immediately reflected in OneDrive.
Example 2: Automatic Backup
For important files, setting up an automatic backup function to regularly back up Box files to OneDrive can prevent data loss. For example, by automatically backing up daily business reports managed in Box to OneDrive, you can ensure safety.
Example 3: Building a Notification System
By setting up automatic notifications for file changes or updates, you can keep track of information in real-time. For example, to smoothly share project progress, you can set it so that when a file updated in Box is synced to OneDrive, a notification is sent to team members.
How to Create an Integration Flow Between Box and OneDrive
Now, let's explain in detail how to create a business flow that can be automated by integrating Box and OneDrive. By using the no-code tool "Yoom," you can easily automate business flows without specialized programming knowledge. As an example, we will introduce how to create a business flow where files uploaded to a specific folder in Box are also uploaded to OneDrive. This can be used to store the same files in both Box and OneDrive when you want to keep a backup or when there are stakeholders who can only use one of the two.
There is also a template below, so please refer to it as needed.
1. First, log in to Yoom, select "My Apps" from the left menu, and click "+ New Connection" on the right side of the screen.
2. From the list of new connections in My Apps, select "Box" and "OneDrive" respectively, and link the apps. ※ When linking "Box", the warning shown below will appear. Please select "Allow Box Access".
Step 2: Set a Trigger to Activate When a File is Uploaded to a Box Folder
3. From the project list, select any project of your choice.
4. Select "+Create New" and click "Create from Scratch".
5. Enter any title and select "When a specific app event is received" as the trigger condition for activating the flow bot.
6. Select "Box" from the list of apps.
7. Configure "Select Integration Account and Action".
・App Trigger Title: Set as desired. (e.g., "When a file is uploaded to a folder")
・Account information to integrate with Box: Set any account.
・Trigger Action: Select "When a file is uploaded to a folder".
8. Click "Next".
9. Configure the API connection settings for the app trigger. ・Content ID: Open the relevant folder in Box and refer to the last number sequence in the URL.
10. Conduct a test, confirm success, and click "Save".
11. Continue with "API Connection Settings for App Trigger". Upload a test file to Box and then click "Test".
12. If the test is successful, click "Save".
Step 3: Set an Action to Download Files from Box
13. Click the "+" button below the app trigger created in Step 2.
14. Select "Integrate with App" from the operation type.
15. Select "Box" from the list of apps.
16. Configure "Select Integration Account and Action".
・Title: Set as desired. (e.g., "Download File")
・Account information to integrate with Box: Select as desired.
・Action: Select "Download File".
17. Click "Next".
18. Configure the API connection settings.
・Content ID: Open the relevant folder in Box and refer to the last number sequence in the URL.
※ You can refer to "Content ID" from the output of the test in Step 2 - Procedure 11.
19. Conduct a test, and if successful, click "Save".
Step 4: Set an Action to Upload Files to OneDrive
20. Click the "+" button below the operation created in Step 3.
21. Select "Integrate with App" from the operation type.
22. Select "OneDrive" from the list of apps.
23. Configure "Select Integration Account and Action".
・Title: Set as desired. (e.g., "Upload File")
・Account information to integrate with OneDrive: Select as desired.
・Action: Select "Upload File".
24. Click "Next".
25. Configure the API connection settings.
・Drive ID: Select from the options. (This is an identifier that cannot be obtained on OneDrive.)
・Destination Folder Name: Select from the options.
※ If the relevant folder name is not in the options, enter it directly.
・Item ID of the Destination Folder: Select from the options.
※ The options will change if you enter the above "Destination Folder Name".
・File Name: Set as desired.
※ You can refer to "File Name" from the output of the test in Step 2 - Procedure 11.
・File Attachment Method: Select "Use Output" and "Downloaded File".
※ The output from the test in Step 3 - Procedure 19 will be referenced.
26. Conduct a test, and if successful, click "Save".
Finally, switch the trigger of the saved flow to "ON" to activate it. This completes the flow to "Integrate files uploaded to Box with OneDrive".
Advanced Integration Flow of Box and OneDrive
By utilizing Yoom, you can not only upload and download files between Box and OneDrive, but also save files obtained from other tools to Box or OneDrive, and create files based on data to save them in Box or OneDrive. Here, we introduce some examples of automation using Box and OneDrive.
Store Email Attachments in Box
Automatically store attachments in Box. There is a confirmation action for a specified person in between, allowing you to select and store the necessary files.
Notify Chatwork when a file is uploaded to Box
Automatically notify when a file is uploaded. This seems to facilitate smooth information sharing among team members.
Save to Box after the meeting ends on Zoom
After the meeting ends, a folder is created in Box and the download files are automatically stored. You can securely store the materials after the meeting.
Once the invoice file is approved, store it in OneDrive
In this flow, automatically storing the file helps eliminate any gaps or omissions in information management.
Upload files received on Slack to OneDrive
By eliminating manual downloads and uploads, work efficiency is expected to improve.
Summary
Box and OneDrive are both convenient cloud storage services, and by integrating them, you can improve file management efficiency and enhance collaboration, leading to overall productivity improvements. Make good use of Yoom to integrate and automate your workflow, and build a more efficient file management system.
Until now, I have experienced office work at specialized trading companies and in the EC industry.
The work I was in charge of covered a wide range of tasks, such as sales office work, accounting, general affairs, human resources, and legal affairs.
We worked to improve the efficiency of individual tasks, but I think the work could proceed more conveniently by using various support tools and Yoom...
I would be happy if I could send out an introduction article on Yoom that makes use of my work experience and help everyone proceed smoothly with their work.
Conventional RPA can only automate simple repetitive tasks, and the setup process was very complicated. With “hyperautomation,” which combines various technologies such as AI, API, RPA, and OCR, it is possible to automate many tasks that could not be realized until now more easily than before.
Most tools simply connect one app to another, leaving the complex tasks to you. Yoom goes much further: From document creation and browser automation to OCR and generative AI, Yoom handles it all seamlessly in one platform.
Why settle for basic integrations? Streamline your entire workflow with Yoom’s powerful hyperautomation.
.avif)
.avif)
