How to link Brushup with Garoon and register task information entered in Brushup into Garoon's calendar

Do you have any of the following concerns when working as a team?

It's challenging to keep track of tasks because there are too many projects.
It's difficult to give instructions or requests because you don't know the team members' schedules.
Progress reporting on projects is time-consuming, reducing the time available for actual work.

In this article, we will introduce a method to automatically register schedules in Garoon based on item information registered in Brushup. By integrating these two applications and automating this process, Brushup information will be reflected in Garoon, eliminating the need for manual calendar entries. To visualize team members' tasks and facilitate smooth operations, we recommend using the no-code tool Yoom for integration settings. If you are managing production items with Brushup and scheduling with Garoon, please give it a try.

Benefits of Integrating Brushup and Garoon

Improved Work Efficiency and Error Reduction

Through integration, you can automatically register schedule information in Garoon for items registered in Brushup. This eliminates the need for manual input, allowing for reduced work time. As a result, team members can focus on their core tasks, such as proofreading and providing feedback on production items.
Moreover, automation reduces the risks of input errors, registration omissions, and duplicate entries. You can manage synchronized and accurate information on Garoon. Since team members work based on the same information, misunderstandings and information discrepancies are less likely to occur, facilitating smoother communication.

Schedule Visualization

With item information registered in Brushup automatically reflected in Garoon's schedule, you can grasp the entire team's schedule at a glance without individual reports from each person in charge. You can quickly check task deadlines, progress, and importance, enabling managers to appropriately determine priorities and allocate resources.

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How to Create a Brushup and Garoon Integration Flow

Let's proceed with setting up the integration and automation of workflows between Brushup and Garoon.

We will introduce the steps to create a workflow that "Registers task information from Brushup into Garoon's calendar" using a template.

Before You Begin

1. Please log in to Yoom.

2. Click the "Try it out" button below to copy the template in Yoom.

Step 1: Integration of My Apps with Brushup and Garoon

*If you have already completed the app integration, please proceed to Step 2.

1. Select "My Apps" from the left menu and click "+ New Connection" on the right side of the screen.

2. From the list of new connections in My Apps, select Brushup and Garoon respectively, and integrate the apps.
* For the access token required for Brushup integration, please contact the Brushup representative.

Next, copy the template to My Project and create a Flowbot.
If you haven't copied it yet, please copy the Flowbot template from below.

1. Hover over the banner and click "View Details"
2. Click "Try This Template" on the redirected page
3. Register for Yoom
※ If you have already registered, the login screen will be displayed, so please log in.

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Step 2: Setting the Trigger to Activate When Creating or Updating Items in Brushup

1. Open the copied template.
　※ You can change it to any title from the red-framed part in the image below.

2. Click on the Flowbot's "App Trigger: When a new item is registered or updated".

3. Select the linked account and action.
　Change the title if necessary, and click "Next".

4. Configure the API connection settings for the app trigger.
　Select and enter the trigger activation interval and project ID.
　※ The activation interval varies depending on the plan. Reference: List of Function Restrictions and Usage Limits for Each Plan

5. If the test is successful, click "Save".

Step 3: Setting the Action to Change the Date and Time Format

※ Change the deadline (date and time) obtained from the Brushup item to a format compatible with Garoon.

1. Click on the Flowbot's "Extract Data from Text: Data Extraction Using Regular Expressions".

2. Set the operation conditions.
　・Title: Can be changed if necessary.
　・Extraction Target: Refer to the output of the deadline obtained in Step 2.
　※ Leave the "Specify Extraction Location with Regular Expression" field as default.

　※ The image below is an example of output reference.

3. If the test is successful, click "Save".

Step 4: Setting the Action to Register a Schedule in Garoon

1. Click on the Flowbot's "Integrate with App: [Schedule] Register an Appointment".

2. Select the linked account and action.
　Change the title if necessary, and click "Next".

3. Configure the API connection settings.
　Enter and set each item.
　※ The image below shows some of the input items, and the input/output reference content is an example. Use the output obtained in Steps 2-3 for the title, memo, and date fields.

　※ The image below is an example of output reference.

4. If the test is successful, click "Save".

Finally, switch the trigger of the saved flow to "ON" to activate it.

This completes the flow of "Registering Task Information Registered in Brushup to Garoon's Calendar".

Other Automation Examples Using Garoon

There are many other examples of automation using Garoon on Yoom, so here are a few introductions.

1. This flow registers or updates schedules in Garoon based on information from Google Sheets. It is useful when managing schedules for meetings or business negotiations in a database. Additionally, by integrating with communication tools, it is possible to send reminders as the scheduled date approaches.

2. This is a flow for registering a schedule in Garoon when a response is submitted through a Google Form. By automatically scheduling the contents of submission from reservation forms for briefings or interviews, you can eliminate the hassle of checking responses and transcribing them. Additionally, it helps prevent double bookings.

Summary

With the integration of Brushup and Garoon, it is possible to automatically transfer the information registered in items. This eliminates the need for manual input when scheduling, allowing for quick and accurate information sharing. Visualize tasks and schedules to streamline schedule management across the entire team. By enabling all team members to understand each other's schedules, smoother communication can also be expected.
Try this integration using Yoom.