How to integrate Calendly with LINE WORKS to automatically send notifications to LINE WORKS when an event is added to Calendly

Schedule management is a crucial point for conducting business efficiently.
However, if you manually notify every time a schedule is registered, there is a risk of communication errors and other mistakes.
In this article, we will introduce a method to automate notifications of registered schedules by integrating Calendly with LINE WORKS, thereby improving work efficiency.
Please read to the end.

Recommended for

・Sales professionals managing busy schedules
・Team leaders in companies with a lot of remote work
・Managers who want to efficiently manage team members' schedules
・Owners of small and medium-sized enterprises who want to reduce the hassle of schedule management by integrating Calendly with LINE WORKS

Benefits and Examples of Integrating Calendly with LINE WORKS

Benefit 1: Reduction of Manual Work

The traditional manual notification process was time-consuming and carried risks of human errors such as missed notifications and registration mistakes, reducing the time available to focus on other important tasks.
However, by integrating Calendly with LINE WORKS, notifications are automatically sent to LINE WORKS when a new schedule is registered, allowing the entire team to immediately grasp the schedule.
This eliminates the need for manual notifications and saves time for the person in charge.
Additionally, it avoids risks such as notification errors and missed registrations, thereby improving the accuracy of work.
For example, in departments like sales or support, where schedule adjustments are frequent, work efficiency is expected to improve significantly, allowing staff to focus on other important tasks.

Benefit 2: Real-Time Schedule Confirmation

With the integration of Calendly and LINE WORKS, notifications are received as soon as meetings or appointments are scheduled, allowing employees to check their schedules in real-time without waiting for schedule notifications.
This prevents missed or overlapping schedules and enables planned work progress.
For example, in departments with busy schedules, real-time schedule confirmation is expected to greatly contribute to improving work productivity.

Benefit 3: Flexible Schedule Adjustment

With the increase in various working styles, schedule adjustment is important even when employees do not commute to the office.
By integrating Calendly with LINE WORKS, employees can grasp their own and members' schedules from anywhere and respond immediately to changes or additional plans.
For example, staff can easily check another member's available time on LINE WORKS regardless of their work location, facilitating smooth meeting arrangements.

[About Yoom]

How to Create a Flow for Integrating Calendly with LINE WORKS

So far, we have introduced the benefits of integrating Calendly with LINE WORKS.
Now, let's quickly integrate the apps we will use this time with Yoom!
After completing the registration of My Apps, we will create a flow bot to "Notify LINE WORKS when a schedule is registered in Calendly".

This time, we will follow the process below.
Let's set it up together!

Integrate Calendly with LINE WORKS through My Apps.
Copy the template.
Set the trigger for Calendly at the start of the flow and configure the subsequent operations in LINE WORKS.
Turn on the trigger button and verify the operation of the integration flow between Calendly and LINE WORKS.

Step 1: My Apps Integration

Integrating My Apps first will make the subsequent settings proceed smoothly.
First, let's integrate the Calendly you are using with Yoom.
Select My Apps → New Connection from the left side of the Yoom page.

Search for Calendly and log in on the following screen.

Next, search for LINE WORKS.
Please refer to here to set the required items.

It's okay if Calendly and LINE WORKS are integrated into My Apps.

Step 2: Set Triggers and Actions

We will proceed using this template.

Open the template page and click "Try this template". If you are using Yoom, please log in, and if you are new, please register as a member. As you proceed, the template is automatically copied to your workspace. Change the template name as needed. Click on "My Projects" on the left to see the template you just copied. Click the ellipsis (...) on the right and select "Edit". Now, let's set up the app trigger. Select "When a schedule is registered (webhook activation)". Check your account information and proceed to the next step. Test it, and if successful, proceed to the next step. Test it on the following screen as well. Save it once the Calendly event information is reflected in the output. Next, click "Send a message to the talk room". Please set the bot ID and talk room ID. Use the output for the message and set it as follows. The red frame is quoted from the output. Test this as well, and if successful, save it. Thank you for your hard work up to this point. Even I, who am not familiar with programming, was able to proceed easily. Here is the flow bot used this time:

Other Automation Examples Using Calendly and LINE WORKS

Additionally, Yoom offers templates using freee Sign, so let me introduce a few!

1.Add a record to Google Sheets when an event is scheduled in Calendly flow.

You can automatically transfer the details from Calendly to Google Sheets.
This is useful when you are managing schedules with your team by sharing Google Sheets.

2.This is a flow where once an appointment is registered in Calendly, it integrates with Gmail to send materials.

This is convenient when you need to send the same materials to multiple people, such as when hosting an event.
You can register the materials as attachments, which helps prevent duplicate work.

3.This is a flow to add a lead to Zoho CRM when an appointment is scheduled in Calendly.

You can register a lead using the information registered in Calendly, reducing manual work.
By automating the process, you can prevent registration omissions and reduce input errors.

Summary

This time, we introduced the flow bot "Notify LINE WORKS when a schedule is registered in Calendly".
By integrating Calendly with LINE WORKS, it is expected that schedule management will be automated and work efficiency will be significantly improved.
Especially with various working styles, the ability to check schedules in real-time and make flexible adjustments can contribute to improving the productivity of the entire team.
As a result, employees can focus on their core tasks, making the working environment more comfortable.

Please take this opportunity to try integrating Calendly with LINE WORKS using Yoom.