How to integrate LINE WORKS with Microsoft Teams to receive daily notifications of your schedule from LINE WORKS in Microsoft Teams

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How to integrate LINE WORKS and Microsoft Teams to notify your daily schedule

You can retrieve schedule information registered in LINE WORKS via the LINE WORKS API and notify your personal channel or group in Microsoft Teams through the API provided by Microsoft Teams.
With Yoom, you can automate this process without programming knowledge.

The steps for this integration flow are broadly as follows:

• Integrate LINE WORKS and Microsoft Teams with My Apps
• Copy the template
• Set triggers and actions
• Finally, verify if the trigger activates

Preparation

1) First, access the official Yoom website and create an account.
Yoom Account Creation Page
If you already have an account, please log in.

2) An access token is required to register a My App in LINE WORKS.
Log in to LINE WORKS in advance and log in to the Developer Console with an administrator account.

After logging in, start creating a new app from "Add New App".

Please register the app information as follows:

• App Name: Yoom
• App Description: Please enter a description of your choice.
• Redirect URL: Set to "https://yoom.fun/settings/my_apps/oauth_callback".
  ※ Please note that you need to select "Add" after inputting.
• OAuth Scopes
  If the LINE WORKS plan is Standard or above ⇒ select "bot", "calendar", "user", "group", "file", "directory.read", "directory".
  If it's a Free Plan ⇒ select "bot", "calendar", "group.read", "user.read".

Then, click the save button to save the settings.
Copy the displayed "Client ID" and "Client Secret" values.

Please refer to the following.
How to register My Apps in LINE WORKS (API2.0) | Yoom Help Center

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Step 1: Integrate LINE WORKS and Microsoft Teams with My Apps

1) Once logged into your Yoom account, register the apps you will use next.
Click "My Apps" and select "New Connection".

2) A list of apps that can be connected with Yoom will be displayed, and search for the two apps "LINE WORKS" and "Microsoft Teams" one by one from the top search window.

Once you have selected LINE WORKS, configure it with the account you will use.
Enter the values obtained during preparation in "Client ID" and "Client Secret".
Also, enter the following in "Scope".
※ If the LINE WORKS plan is Standard or above ⇒ bot,calendar,user,group,file,directory.read,directory
※ If the LINE WORKS plan is Free ⇒ bot,calendar,group.read,user.read

Similarly, select Microsoft Teams and log in with the account you will use.

For more details, please check here.
My App Registration Procedure and Precautions in Microsoft365 Services | Yoom Help Center

3) Once registration is complete, an icon will be displayed in My Apps.
Check if the icon of the registered app is displayed correctly.

Step 2: Copy the Template

Click this banner.

1) First, click on the "Try this template" icon.

2) The following confirmation screen will appear, so click "OK".

When this screen is displayed, the copy has been completed successfully.

After that, you can click on the title or details to edit them.
The "!" icon is displayed on the right, so click them in order to set the operations.
The copied template is saved in "My Projects" and can be opened from there.

Step 3: Set the Trigger

Click on "Schedule Trigger: Every day at 9 AM".

Step 4: Set the Schedule Trigger

1) Set the day of the week and time.
Since we want to specify 9 AM every day, check all days of the week, enter "9" for the time, and click "Save".

Step 5: Set the LINE WORKS Action‍

1) Return to the flow and click on the icon "Integrate with App: Get a list of events from the specified calendar".

2) Select the action "Get a list of events from the specified calendar" and click "Next".

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3) Enter the required information.
You can select the calendar ID and user ID from the options.
Enter "{{today_%Y-%m-%d}}T00:00:00" for the start date and "{{tomorrow_%Y-%m-%d}}T00:00:00" for the end date.
Once completed, click "Test" and after a successful test, click "Save".

Step 6: Set the AI Operation

1) Return to the flow and click on the icon "Integrate with App: Notify to direct".
※AI operations are only available in the Team Plan and Success Plan.
In the case of the Free Plan or Mini Plan, the operations set in the flow bot will result in an error, so please be careful.
※Paid plans such as the Team Plan and Success Plan offer a 2-week free trial.
During the free trial, you can use restricted apps and AI features (operations).

2) Select the action "Extract data from text", and for conversion data, select "Extract text from data within 3,500 characters (2 tasks)" and click "Next".

3) Enter the required information.

You can use the output information from LINE WORKS to input.
Select from the options as needed, and once input is complete, click "Save".

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Step 7: Set the Microsoft Teams Action

1) Return to the flow and click on the icon "Integrate with App: Post a message".

2) Select the action "Post a message" and click "Next".

3) Enter the required information.

You can use the output information to input.
Select from the options as needed, and once input is complete, click "Save".

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This completes the flow of 【Every day, retrieve your schedule from LINE WORKS and notify Microsoft Teams】.

Step 8: Test and Verify

Once the setup is complete, the following display will appear, so click "Turn on Trigger".
Start the flow bot and check if it is working correctly.

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Here is the template used this time

Other Automation Examples Using LINE WORKS and Microsoft Teams

There are many other examples of automation using LINE WORKS and Microsoft Teams in Yoom, so here are a few introductions.

1. Translate messages posted on LINE WORKS and post the translated version to Microsoft Teams
This template is a system that translates messages posted on LINE WORKS and automatically posts the translated version to Microsoft Teams.
For example, when the overseas sales department receives an English message from a customer on LINE WORKS, it can be quickly translated into Japanese and shared with the domestic sales department channel on Microsoft Teams.
This automation facilitates smooth information sharing across departments, overcoming language barriers and reducing the effort required for translation work.
As a result, response speed improves, leading to increased operational efficiency and enhanced customer satisfaction.

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2. Notify Microsoft Teams when a message is sent to a LINE WORKS chat room
This template automatically notifies Microsoft Teams when a message is sent to a LINE WORKS chat room.
For example, when the support team receives an inquiry from a customer on LINE WORKS, the content is notified to a channel in Microsoft Teams.
This allows the "Customer Success Team," which is a different department, to understand the situation in real-time and respond promptly.
By improving the speed of information sharing, it is expected to prevent coordination errors and enhance customer response capabilities and operational efficiency.

3. Notify LINE WORKS of Outlook emails that match specific subject conditions
This template automatically notifies LINE WORKS of Outlook email content that matches specific subject conditions.
For example, emails related to "invoices" received by the "Accounting Department" are notified to the "Accounting Communication" chat room in LINE WORKS.
This reduces the risk of missing important emails and allows for prompt review and response.
Especially when email checking is infrequent, immediate notifications can be expected to improve the speed and accuracy of operations.

Benefits and Examples of Integrating LINE WORKS with Microsoft Teams

Benefit 1: Streamlined Schedule Management

By automatically notifying Microsoft Teams of schedules registered in LINE WORKS, you can reduce the effort required to check schedules.
For example, tasks that previously required manually switching between LINE WORKS and Microsoft Teams for confirmation are now automatically consolidated in Microsoft Teams, allowing for efficient schedule management.
This can save time and improve focus for members handling multiple projects.

Benefit 2: Enhanced Information Sharing within the Team

Utilizing the system to send mass notifications to everyone in Microsoft Teams ensures the reliable sharing of important schedule information.
For instance, by automatically notifying team-wide meetings or project deadlines, each member can avoid overlooking schedules, leading to an efficient workflow.
Additionally, quick information sharing ensures everyone has the same understanding, preventing unnecessary confirmation tasks and communication lapses.
This system facilitates smoother team collaboration, improves communication quality, and enhances overall productivity.

Benefit 3: Prevention of Mistakes and Oversights

This integration reduces the risk of missing or forgetting schedules amidst multiple tasks.
For example, by implementing a system that automatically reminds you of the day's schedule every morning in Microsoft Teams, you can handle tasks approaching deadlines with ease.
This creates an environment where important meetings and tasks can be executed reliably.
Moreover, automation eliminates the need for manual input, reducing input errors caused by human error.
Improved information accuracy can lead to more efficient operations and enhanced information accuracy.

Conclusion

This time, we introduced how to integrate LINE WORKS with Microsoft Teams to retrieve your daily schedule from LINE WORKS and notify it in Microsoft Teams.
This integration is expected to improve the efficiency of daily schedule management.
By utilizing automatic notifications, you can prevent schedule confirmation oversights, facilitate smoother team collaboration, and enhance work productivity.
Additionally, using Yoom allows even beginners to easily integrate.
Please refer to this blog and try integrating LINE WORKS with Microsoft Teams.