How to integrate Calendly with Slack to receive notifications in Slack when an event is scheduled in Calendly

When you receive a lot of emails every day, it can be quite a hassle to save files to Dropbox each time.
Moreover, many people might have experienced the struggle of missing a file save or saving a file in the wrong folder, making it difficult to find later.

In this article, we will introduce a method to automatically save files received in Gmail to Dropbox!

By using no-code tools, you can easily set up automation between Gmail and Dropbox.
You can start using it right away, so be sure to give it a try!

Recommended for

Those who want to automatically upload files attached to Gmail to Dropbox
Those who want to integrate Gmail and Dropbox to facilitate smooth file sharing within the team
Those who want to prevent the loss of attachments and ensure proper document storage

For those who want to try it immediately

In this article, we will introduce the integration method using the no-code tool "Yoom".

No complicated settings or operations are required, and even non-engineers can easily achieve it.

You can start right away using the template below, so please give it a try!

For those who have such concerns, we recommend Yoom, which allows app integration without coding!
By integrating Calendly and Slack, sharing schedules becomes easier.
This article introduces the benefits of integrating Calendly and Slack and how to do it without coding.

You can share information in a designated Slack channel without the hassle of switching between apps, saving time.
Please take a look.

Three Benefits of Integrating Calendly and Slack

Calendly is a very convenient tool for scheduling online.
Additionally, Slack is widely used as a business chat tool for its ease of use.

The benefits of integrating these apps are as follows:

Benefit 1: Reduce the hassle of sharing schedules

By integrating Calendly and Slack, you can reduce the hassle of sharing schedules.
For example, when a meeting with a client is registered, there may be situations where you need to share that information with your team on Slack.
If you do this manually, switching between apps occurs, and sharing multiple schedules can be challenging.
Let's solve this issue using this integration.
When an event is added to Calendly, a notification is automatically sent to the specified Slack channel, freeing you from the manual sharing process.
By reducing the time spent on sharing tasks, you can allocate that time to core tasks.

Benefit 2: Real-time notifications

By integrating Calendly and Slack, you can receive real-time notifications of schedule registrations and changes.
For example, when changing a meeting schedule, notifying multiple people requires creating notification messages or verbal communication, which takes time and effort.
If you can automate notifications, team schedule management becomes smoother.
This feature can be particularly effective for leaders and managers who need to constantly keep track of the latest schedules.

Benefit 3: Smooth communication

Similar to Benefit 2, timely sharing enables smooth team communication.
Quick notifications will make interactions related to meetings easier than ever.

[About Yoom]

How to Create a Calendly and Slack Integration Flow

Let's use Yoom to integrate Calendly and Slack without coding!
We will create a flow bot that "notifies Slack when an event is created in Calendly."
This time, we will set it to trigger when an event is created in Calendly.

If you're interested, check the link below! Let's create it together!

Log in to Yoom

Log in with your registered account.

App Integration

1. Integrate the Calendly and Slack apps. Select the app from "New Connection" in My Apps.

2. Log in with the account you will use.

・For Calendly, transition to the following screen and log in to your account.

・For Slack, the following screen will be displayed, so sign in to your workspace.

Copy the Template

This time, we will create a flow bot using a template.

1. Access the following template and click "Try it."

2. Select any workspace from the list of workspaces.

3. The template will be copied to My Projects.

Step1 Setting up Calendly

1. Click on the app trigger "When an event is scheduled (webhook trigger)".

2. On the page to select the linked account and action, change to a title of your choice and select the trigger action "When an event is scheduled (webhook trigger)".

Proceed to the next step.

3. On the API connection settings page for the app trigger, click on the organization URI field and select from the suggestions.

Run the test, and once you confirm the test success message, proceed to the next step.

4. On the second API connection settings page for the app trigger, run the test. Once you confirm the test success message, save it.

Step2 Setting up Slack

1. Click on "Send a message to a channel" to integrate with the app.

2. On the page to select the linked account and action, change to a title of your choice and ensure the action is set to "Send a message to a channel", then proceed to the next step.

3. On the API connection settings page, configure the following settings:

・Channel ID: Click the field and select a channel from the suggestions

Message: Enter any value. You can also reference values obtained from the Calendly trigger as shown below.

Step3 Turn on the Trigger

Finally, turn on the trigger to complete the setup! Now, whenever an event is created in Calendly, an automatic notification will be sent to Slack.

Other Automation Examples Using Calendly and Slack

There are other automation templates using Calendly and Slack available on Yoom. Please make use of the templates according to your needs.

1. Create a page in Notion when an event is scheduled in Calendly

When an event is scheduled in Calendly, you can also automatically create a page in Notion.
This is recommended for those who want to accumulate schedules as a database, not just notifications.

2. Translate messages posted on Slack and post the translated version to LINE WORKS

Not only can you send notifications to Slack, but you can also use message postings as a trigger. Yoom allows you to achieve advanced automation, such as translating Slack content and sending it to another chat tool.

3. Notify Slack When a Row is Added in Google Sheets

You can notify Slack when a row is added in Google Sheets, which is used for various purposes.
Although both are highly versatile tools, integrating them can be surprisingly difficult.
With Yoom, you can easily integrate them and aim for greater operational efficiency.

Summary

This time, we focused on the integration of Calendly and Slack, discussing the benefits of this integration and how to create a flowbot that notifies Slack when a schedule is created in Calendly.
Previously, schedule sharing was done manually.
On days with many meetings, it was a challenging task, but with this integration, it seems like both time and effort can be reduced!
With the extra time, you can focus on more core tasks, potentially increasing work productivity.

Furthermore, by combining it with other features of Yoom, it becomes possible to create and translate documents. The possibilities are endless.

Start with the free plan! You can register on this page.
Utilize Yoom's templates and try out various features!