Integrate ChatGPT with Chatwork so that when a new employee is registered in SmartHR, the content of the received email is summarized by ChatGPT and notified in Chatwork.

In today's business environment, the amount of information we receive is increasing, and there is a growing demand to quickly grasp the important points.
In particular, efficiently processing email content and instantly sharing necessary information directly contributes to streamlining operations.
In this blog, we will introduce a method to summarize incoming emails using ChatGPT and notify Chatwork without the need for programming.
By leveraging the power of automation, you can quickly grasp important information and use it for analysis and reporting!

Benefits of Integrating ChatGPT and Chatwork

Benefit 1: Quick Grasp and Sharing of Information

The benefits of summarizing incoming email content with ChatGPT and notifying Chatwork are significant.
First, you can grasp important information in a short time, making reporting tasks much easier.
For example, project managers can instantly share the key points of important emails with team members, supporting quick decision-making.
In this way, by quickly sharing necessary information with the entire team, the progress of work accelerates, and information transmission becomes smoother.
As a result, it is expected that work efficiency can be improved.

Benefit 2: Streamlining Operations and Saving Time

Next, the second benefit is that by utilizing ChatGPT's summarization feature, you can automatically provide regular feedback and progress reports.
Especially for understanding project progress, summarizing incoming emails instantly and sharing them with relevant team members makes the workflow significantly smoother.

Traditionally, manually checking email content, summarizing, and sharing took time.
However, by integrating ChatGPT and Chatwork, you can automate this process.
This allows sales representatives and customer support staff to quickly grasp the content of incoming emails and significantly reduce the time needed to respond.
Let's use the power of automation to make operations more efficient!

What Happens When You Integrate ChatGPT and Chatwork with Yoom?

With Yoom, you can easily integrate ChatGPT and Chatwork without programming knowledge!
Traditional API integration was a cumbersome task even for engineers, but with Yoom, you can set it up with no code, making it easy for anyone to try.

Easy Integration with No Code

Yoom is a no-code platform, so you can integrate application APIs without programming knowledge.
This allows even non-engineers to easily set up integrations, making operations smoother.

Comparison with Traditional API Integration

Traditional API integration required engineers to write code and set it up, which took time and effort.
But with Yoom, you can easily set up integrations with no code, significantly reducing setup time.
Some might say, "Even if you say so, I won't know if it's really possible without code unless you show me the setup process."
So next, we will introduce how to easily achieve this integration using Yoom with no code.

How to Create a Workflow for Integrating ChatGPT and Chatwork

From here, we will introduce a workflow to "summarize the content of received emails with ChatGPT and notify Chatwork."

Before You Start
First, if you do not have a Yoom account, please create one from the Yoom account creation page.
If you are new to Yoom, check out Getting Started with Yoom.

Step 1: My App Integration

Register your ChatGPT and Chatwork to My Apps!
(1) To integrate, log in to Yoom and click on My Apps on the left side of the screen
(2) A +New Connection button will appear on the right side of the screen, click it

How to Register ChatGPT to My Apps
(1) Select ChatGPT from the list of apps
(2) Refer to How to Register ChatGPT to My Apps to complete the registration

How to Register Chatwork to My Apps
(1) Select Chatwork from the list of apps
(2) Enter your email address on the login screen and click Continue
(3) Enter your password and click Login
(4) Click Allow on the request screen

(5) My App registration is complete

After Completing My App Registration on Yoom
(1) Go to the banner below and click "Try This Template"
* This flow template includes AI operations.
Please note that flow bot operations may result in errors depending on your subscription plan.

(2) Select a project from the workspace list as desired.
※ The copied template will be stored in "My Projects" within the project selected in (2).
(3) Click "Edit" at the top right of the flow list screen.

Step 2: Set the Trigger

First, check out the email trigger setup method!
(For Gmail users, check out how to forward emails from Gmail and activate email triggers.)

(1) Click "Email Trigger" from the flow list screen.

(2) Set the title.
※ You can use the originally set title as it is.
(3) Optionally enter for creating a receiving address.
(4) Set each item of the trigger conditions.

Search location: Select as desired from the dropdown menu.
Search condition: Select as desired from the dropdown menu.
String: This time, set "Progress Rate" and "Next Report".
~Point~
This time, we want to utilize this automation in a situation where we receive many periodic progress report emails and need to grasp the key points.
Therefore, we specified two words to capture the expected email content and key points.
(If you want to add conditions, click +Add Trigger Condition.)

(5) Click Next.

■ Test the Email Trigger
(6) If no error occurs during the test, click Save.

Step 3: Integrate with ChatGPT

(1) Click "Integrate with App".
(2) Set the title.
※ You can use the originally set title as it is.
(3) Check if the account information for integrating with ChatGPT is correct.
※ If the account information is not displayed, click +Add Integration Account to register.
(4) Select "Generate Text" for the action.

(5) Click Next.

■ API Connection Settings
(6) Set the required items.

Message content: Construct by combining text and output.
※ If there are items other than the required ones, set them as desired.

(7) If no error occurs during the test, click Save.

Step 3: Integrate with Chatwork

(1) Click "Integrate with App".
(2) Set the title.
※ You can use the originally set title as it is.
(3) Check if the account information for integrating with Chatwork is correct.
※ If the account information is not displayed, click +Add Integration Account to register.
(4) Select "Send Message" for the action.

(5) Click Next.

■ API Connection Settings
(6) Select the Room ID from the candidates as desired.
(7) Set the message content.
~Point~
You can use the information from ChatGPT set in the previous operation in the output.
Let's construct by skillfully combining text and output!

(8) If no error occurs during the test, click Save.
This will send a message to a specific room in Chatwork.
(9) Return to the flow list screen and change the app trigger to ON to complete the flow setup!

Instantly Grasp the Key Points of Incoming Emails! Achieve Automatic Notifications with ChatGPT and Chatwork

By integrating ChatGPT with Chatwork, you can advance business automation and significantly enhance work performance.
This automation offers great benefits in terms of quickly sharing information and saving time, especially for project managers and sales representatives.
With Yoom, you can easily set up the integration without any programming, making it accessible even for non-engineers.

Take advantage of this integration to streamline your operations and make effective use of your time!
Leverage the power of automation to achieve a more comfortable way of working!