Do you feel that organizing your notes in Notion is a bit troublesome?
Although gathering information in daily work is important, organizing it manually takes time and effort. Especially when it comes to sorting through all the new pages created in Notion and trying to summarize them. But integrating ChatGPT with Notion can simplify this process :)
Imagine ChatGPT automatically summarizes the page as soon as it's added to Notion, and the summary is recorded back into Notion. This automation can reduce your effort and minimize errors. In this article, we’ll walk you through the entire process from understanding how to set up this integration easily and maximizing its potential.
Meet Yoom: No-Code Automation
Yoom is a next-generation no-code automation that lets you connect and automate tasks between your favorite apps. Connecting different apps can be challenging for non-engineers, but Yoom makes automation accessible to everyone.
🌐 Connect with apps like ChatGPT, Notion, and more.
📖 Use automation templates - no technical setup required
📈 Boost productivity and reduce human errors
You don't need to go through a complex setup and IT jargon, you can build your automation workflows with just a few clicks :) It's designed for those who want to streamline their daily work and save hours of time and stress from repetitive work.
In this guide, you'll learn the step-by-step process of how to use Yoom to create a Flowbot that automatically summarizes pages created in Notion using ChatGPT and records them in Notion.
✔️ For Those Who Want to Try It Quickly
Yoom offers ready-made templates for easy setup in creating an auto-summary Flowbot with Notion and ChatGPT. Click the "Try It" button to get started now!
We’ll also walk you through the step-by-step process of creating this automation flow in the following section of this article.
Once a page is created in Notion, summarize it with ChatGPT and record it in Notion.
■Overview In this workflow, when a new page is added to Notion, ChatGPT automatically summarizes the content and records the summary within the same Notion. This allows for easy comprehension of vast amounts of information and smooth information sharing within the team. Using Yoom, you can easily connect applications without programming.
■Recommended for those who: - Regularly use Notion and find it time-consuming to organize information - Want to automate content summarization and analysis using ChatGPT - Project managers who want to streamline information sharing within the team and reduce work time - IT personnel who want to optimize business workflows by connecting various SaaS applications using Yoom - Business owners who want to achieve both organizational efficiency and rapid sharing of information
■Notes - Connect both Notion and ChatGPT with Yoom. - It is necessary to create a summary entry in Notion in advance. - Triggers can be set to operate at intervals of 5, 10, 15, 30, or 60 minutes. - The shortest activation interval differs depending on the plan, so please be aware. - Branching is a feature (operation) available on Mini Plan or higher plans. For Free Plan users, the configured flowbot operations will result in an error, so please be aware. - Paid plans such as the Mini Plan offer a 2-week free trial. You can use restriction-targeted apps and features (operations) during the free trial. - To execute ChatGPT (OpenAI) actions, a contract for the paid OpenAI API plan is required. (A state where payments can be made when the API is used) https://openai.com/ja-JP/api/pricing/ - Use of ChatGPT's API is paid for by OpenAI and is charged on a pay-as-you-go basis through API tokens, so please ensure there’s a payment setup to avoid errors when using the API.
🙌 What You Can Do by Integrating Notion and ChatGPT
By integrating Notion with ChatGPT, you can automatically link data between the two apps.
Here are some practical, ready-to-use templates that use ChatGPT and Notion to streamline your workflow. Just click on the "Try It" button to get started quickly!
Summarize Pages Created in Notion with ChatGPT and Record Them in Notion
Recommended for those who use Notion but find it challenging to track and summarize the latest information.
This flow is perfect for team leaders who want to use ChatGPT to quickly summarize and organize data.
Once a page is created in Notion, summarize it with ChatGPT and record it in Notion.
■Overview In this workflow, when a new page is added to Notion, ChatGPT automatically summarizes the content and records the summary within the same Notion. This allows for easy comprehension of vast amounts of information and smooth information sharing within the team. Using Yoom, you can easily connect applications without programming.
■Recommended for those who: - Regularly use Notion and find it time-consuming to organize information - Want to automate content summarization and analysis using ChatGPT - Project managers who want to streamline information sharing within the team and reduce work time - IT personnel who want to optimize business workflows by connecting various SaaS applications using Yoom - Business owners who want to achieve both organizational efficiency and rapid sharing of information
■Notes - Connect both Notion and ChatGPT with Yoom. - It is necessary to create a summary entry in Notion in advance. - Triggers can be set to operate at intervals of 5, 10, 15, 30, or 60 minutes. - The shortest activation interval differs depending on the plan, so please be aware. - Branching is a feature (operation) available on Mini Plan or higher plans. For Free Plan users, the configured flowbot operations will result in an error, so please be aware. - Paid plans such as the Mini Plan offer a 2-week free trial. You can use restriction-targeted apps and features (operations) during the free trial. - To execute ChatGPT (OpenAI) actions, a contract for the paid OpenAI API plan is required. (A state where payments can be made when the API is used) https://openai.com/ja-JP/api/pricing/ - Use of ChatGPT's API is paid for by OpenAI and is charged on a pay-as-you-go basis through API tokens, so please ensure there’s a payment setup to avoid errors when using the API.
■Overview This workflow automatically collects update information within Notion, summarizes and organizes it using ChatGPT, and notifies the specified chat tool. With this automation, you can automate daily information gathering and summarization, efficiently sharing the latest information with your team. By using Yoom, you can easily connect apps without programming.
■Who we recommend this template to: ・Those who use Notion but find it hard to track the latest information ・Team leaders who want to use ChatGPT to summarize and organize information ・Business persons who want to automate information sharing and improve work efficiency ・Project managers who wish to regularly notify members of Notion updates
■Notes: ・Please link Notion, ChatGPT, and Slack each with Yoom. ・It is necessary to create items in Notion that already include summaries. ・To execute ChatGPT (OpenAI) actions, a subscription to OpenAI's paid API plan is required. (Ensure payment is possible when the API is used) https://openai.com/ja-JP/api/pricing/ ・ChatGPT's API usage is provided by OpenAI for a fee, and it is billed on a usage basis via tokens during API communication. Therefore, please note that if payment cannot be processed when the API is used, an error will occur.
Generate the Next Action with ChatGPT When a Status is Updated in Notion
This flow is ideal for companies looking to integrate AI tools to build efficient workflows.
Perfect for project managers who want to prevent tasks from being overlooked and boost team productivity by generating next actions automatically when Notion statuses are updated.
When the status in Notion is updated, generate the next action with ChatGPT and add it to Notion.
■Overview In this workflow, ChatGPT automatically generates the next action to take in conjunction with a status change in Notion and appends it to Notion. This automates appropriate action plans according to task progress, supporting improved productivity for the entire team. By using Yoom, you can easily connect applications without the need for programming.
■Recommended for ・Business persons managing tasks using Notion ・Those who want to automate their operations by integrating ChatGPT and Notion ・Companies aiming to introduce AI tools and build efficient workflows ・Project managers who want to prevent missed tasks and enhance team productivity ・Business leaders looking to review and improve daily work processes
■Cautions ・Please integrate Yoom with both Notion and ChatGPT. ・You need to create an item in Notion in advance to write a summary. ・You can select a trigger launch interval of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest launch interval varies depending on your plan. ・Branches are functions (operations) available with plans above the mini plan. Operations set in flowbots will result in errors with the free plan, so please be careful. ・Paid plans such as the mini plan offer a 2-week free trial. During the free trial, you can use restricted apps and functions (operations). ・To execute ChatGPT (OpenAI) actions, you need to subscribe to a paid OpenAI API plan (being able to pay when the API is used) https://openai.com/ja-JP/api/pricing/ ・Usage of ChatGPT's API is charged by OpenAI based on tokens during API communication, so please be aware that errors will occur if you are not in a situation to make payments when the API is used.
🚀 Let's Create a Notion ChatGPT Integration Flow to Auto-Summarize New Notion Page
Let's walk through how to set up a Flowbot that automatically summarizes a new page created in Notion using ChatGPT.
⏱️ Setup time: 10 minutes
🔧 What You’ll Need
A free Yoom account
Access to Notion & ChatGPT
If you don’t have a Yoom account yet, register now from thisregistration form!
⚠️ Note: To run ChatGPT (OpenAI) actions, you’ll need a paid OpenAI API plan. Make sure you have your payment set up ready for smoother transactions when the API usage fees are incurred. For more details, visit OpenAI API Pricing.
⚠️ Note: The branch command function used in this Flowbot is only available on Yoom’s paid plans. If you’re using the Free plan, the Flowbot may face errors due to limited access. But don’t worry - all plans have a 2-week free trial! You can try all features without restrictions. For more info about Yoom and its plans, visit our Yoom Help Center.
Once a page is created in Notion, summarize it with ChatGPT and record it in Notion.
■Overview In this workflow, when a new page is added to Notion, ChatGPT automatically summarizes the content and records the summary within the same Notion. This allows for easy comprehension of vast amounts of information and smooth information sharing within the team. Using Yoom, you can easily connect applications without programming.
■Recommended for those who: - Regularly use Notion and find it time-consuming to organize information - Want to automate content summarization and analysis using ChatGPT - Project managers who want to streamline information sharing within the team and reduce work time - IT personnel who want to optimize business workflows by connecting various SaaS applications using Yoom - Business owners who want to achieve both organizational efficiency and rapid sharing of information
■Notes - Connect both Notion and ChatGPT with Yoom. - It is necessary to create a summary entry in Notion in advance. - Triggers can be set to operate at intervals of 5, 10, 15, 30, or 60 minutes. - The shortest activation interval differs depending on the plan, so please be aware. - Branching is a feature (operation) available on Mini Plan or higher plans. For Free Plan users, the configured flowbot operations will result in an error, so please be aware. - Paid plans such as the Mini Plan offer a 2-week free trial. You can use restriction-targeted apps and features (operations) during the free trial. - To execute ChatGPT (OpenAI) actions, a contract for the paid OpenAI API plan is required. (A state where payments can be made when the API is used) https://openai.com/ja-JP/api/pricing/ - Use of ChatGPT's API is paid for by OpenAI and is charged on a pay-as-you-go basis through API tokens, so please ensure there’s a payment setup to avoid errors when using the API.
⚠️ Note: Databases created after registering with Yoom cannot be linked, so make sure to prepare the database you plan to use before registering in My Apps. If you’ve already linked it with Yoom but need to use a new database, you’ll need to register in My Apps again.
Go to "My Apps" from the left side menu and click "+ Add". Search for "Notion" and click on it to connect the app.
Log in with your Notion account. When the following screen appears, click "Select a Page".
Select the page(s) to grant access to the database and click "Allowing Access".
2. Register ChatGPT
Similarly, go to "My Apps" from the left side menu and click "+ Add".
Enter the account name. Use a name that's easy to recognize, such as your company name or the person responsible for the account.
For the access token, check this guide for step-by-step instructions. Paste it into the AccessToken field, and click "Add".
Step 2: Copy the Template
Click the "Try It" button to copy the pre-built template into your project.
Once a page is created in Notion, summarize it with ChatGPT and record it in Notion.
■Overview In this workflow, when a new page is added to Notion, ChatGPT automatically summarizes the content and records the summary within the same Notion. This allows for easy comprehension of vast amounts of information and smooth information sharing within the team. Using Yoom, you can easily connect applications without programming.
■Recommended for those who: - Regularly use Notion and find it time-consuming to organize information - Want to automate content summarization and analysis using ChatGPT - Project managers who want to streamline information sharing within the team and reduce work time - IT personnel who want to optimize business workflows by connecting various SaaS applications using Yoom - Business owners who want to achieve both organizational efficiency and rapid sharing of information
■Notes - Connect both Notion and ChatGPT with Yoom. - It is necessary to create a summary entry in Notion in advance. - Triggers can be set to operate at intervals of 5, 10, 15, 30, or 60 minutes. - The shortest activation interval differs depending on the plan, so please be aware. - Branching is a feature (operation) available on Mini Plan or higher plans. For Free Plan users, the configured flowbot operations will result in an error, so please be aware. - Paid plans such as the Mini Plan offer a 2-week free trial. You can use restriction-targeted apps and features (operations) during the free trial. - To execute ChatGPT (OpenAI) actions, a contract for the paid OpenAI API plan is required. (A state where payments can be made when the API is used) https://openai.com/ja-JP/api/pricing/ - Use of ChatGPT's API is paid for by OpenAI and is charged on a pay-as-you-go basis through API tokens, so please ensure there’s a payment setup to avoid errors when using the API.
Click "OK" and give the Flowbot a name to recognize.
This template will be copied to your “My Project”.
Step 3: Start the Flow When a Page is Created in Notion
Set up the flow to start when a page is created in Notion. Click "When a page in a specific database is created or updated".
Make sure that your correct Notion account is selected, then click "Next".
Set your trigger interval (frequency of sync) to how frequently Yoom checks Google Sheets for updates. It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. We recommend setting the trigger to the shortest activation interval available for your plan.
⚠️ Note: The trigger interval varies depending on your Yoomplan. Be sure to check your current plan’s limit.
Enter the Database ID (where Yoom checks for updates) from the displayed options.
Then, click "Test". When the test is successful, the retrieved value will be updated as below.
Click "Save" and proceed to the next setting.
Step 4: Branch Setting
Next, let’s set up branching to check that a page has been created.
Click "Command Operation".
The following screen will appear. In this flow, when a new page is created in Notion, the process will automatically proceed to the next step once the last update date is recognized. After confirming the settings, click "Save".
Step 5: Retrieve Record in Notion
Click "Retrieve record (by ID)".
In the following screen, select your linked Notion account, and click "Next".
Select the Database ID (where you want to update the record) from the displayed options and click "Next".
Specify the search conditions for the record you want to retrieve.
Then, click "Test".
When the test is successful, the contents of the output below can be obtained as values from Notion. These values can be used in later settings. For more details on the output, please check here.
Click "Save" and proceed to the next setting.
Step 6: Summarize Page with ChatGPT
Let's set up an action to summarize the page with ChatGPT. Click "Generate Text".
In the following page, confirm that your correct ChatGPT account is selected and click "Next".
Click on "Minutes" from the previous action in the "Retrieved Value" tab. Confirm that the message content gets added to the box as shown in the image below.
By setting it up as shown below, you can automatically use data from Notion and share it with ChatGPT.
You can also set up the following sections. (They are optional settings.)
Role: Select from User, System, or Assistant.
Temperature: Set a numerical value.
Maximum Token Count: A token is a unit of text (such as words or punctuation) that indicates the amount of text the model can process at once. For this setup, enter 500.
Model: This is the version in ChatGPT. Select "gpt‐4o" this time.
After the test is successful, confirm whether the response content is generated, and click "Save".
Step 7: Update the Record in Notion
Now, let's set up an action to reflect the summarized content by ChatGPT into Notion. Click "Update record (by ID)".
In the following screen, confirm that your correct Notion account is selected and click "Next".
Then, select the Database ID (where you want to update Notion) from the displayed options.
Set up the following sections.
Set Conditions to Find Records to Update
Choose the conditions that must be met for the record to be updated.
The tool will find the first matching record and update it. If multiple records match, only the first one in the list will be updated.
For this example, we select Record ID.
Define New Values to Update
Specify the new values for the record you want to update. If a field is left blank, it will not be updated.
If you want to clear a field, enter '___blank___'.
For this example, we want to reflect the meeting minutes generated by ChatGPT, so we select from the retrieved value as shown below.
Once you’ve completed the entry, click "Test". After a successful test, the Notion record will be updated. Once the update is confirmed, click "Save".
Step 8: Activate the Flowbot
Toggle the "Trigger On" button to activate your flow! Check if the Flowbot you set up is working properly.
That's it! 🎉 Your Flowbot is complete!
🔁 Want to Link ChatGPT Data to Notion Instead?
You can also go the other way around, send ChatGPT data to Notion.
ChatGPT Answers Questions from Inquiry Forms and Records Them in Notion in a Q&A Format
Perfect for teams and businesses looking to improve the efficiency of customer support or enhance the quality of inquiry responses.
Organize form questions with ChatGPT and record them in Q&A format in Notion.
■Overview In this workflow, ChatGPT automatically responds to form inquiries and organizes and saves the content in Notion. This automation facilitates smooth inquiry handling and centralized information management. By using Yoom, you can easily connect apps without programming.
■Recommended for ・Those who want to streamline customer support ・Teams of companies that want to improve the quality of inquiry responses ・Those who want to build a knowledge base using Notion ・Those interested in business automation using ChatGPT and Notion integration ・Companies that want to organize inquiry history and save it in a reusable form
■Notes ・Please connect both ChatGPT and Notion with Yoom. ・To execute ChatGPT (OpenAI) actions, you need to subscribe to OpenAI's paid API plan. (Ensure payment can be made when the API is used) https://openai.com/ja-JP/api/pricing/ ・The use of ChatGPT's API is provided by OpenAI for a fee, and it is charged on a pay-as-you-go basis with tokens during API communication. Therefore, please be aware that an error will occur if payment cannot be made when using the API.
Summarize Received Emails with ChatGPT and Record in Notion
Recommended for professionals who receive a high volume of emails every day and want to manage them efficiently. It's also great for those looking to organize information using ChatGPT and Notion.
Summarize the received email with ChatGPT and record it in Notion.
■Overview This workflow automatically summarizes incoming emails with ChatGPT and records the organized information in Notion, allowing for smooth organization and sharing of information. With this automation, you can accurately grasp the important contents of emails, making it easy to share information with the entire team. Using Yoom, you can easily connect applications without the need for programming.
■Recommended for ・Business people who receive a large number of emails daily and want to efficiently manage their contents ・Those who want to organize information using ChatGPT and Notion ・Project leaders who wish to automatically summarize email contents and share with the team ・IT personnel considering automation of business workflows
■Caution ・Please link Yoom with both ChatGPT and Notion. ・To execute actions with ChatGPT (OpenAI), a subscription to the OpenAI API paid plan is required. (Payments should be possible when the API is used) https://openai.com/ja-JP/api/pricing/ ・The use of ChatGPT API is provided for a fee by OpenAI, and it is a pay-as-you-go system based on tokens during API communication. Therefore, please be aware that errors may occur if payments cannot be made at the time of API usage.
💡 Other Automation Examples Using Notion and ChatGPT
Besides the integration flow we've covered, you can automate various business tasks using Notion and ChatGPT with Yoom. Here are some examples you can explore for your next automation!
Automation Examples Using Notion
By integrating Notion and Yoom, you can automatically retrieve and update information from Notion databases, store information from form responses, and even aggregate and synchronize data between Notion and Yoom's database. By combining Notion with Yoom, you can seamlessly connect with various SaaS applications.
■ Overview Are you manually copying the contents of customer inquiries or order emails received in Gmail into a Notion database? This task is time-consuming and prone to copy-and-paste mistakes and omissions. By using this workflow, simply receiving specific Gmail messages will prompt AI to automatically parse the content and add it to Notion, reducing the effort of consolidating information and enabling accurate data management.
■ Who we recommend this template for ・Those who manage information received in Gmail with Notion and find manual entry burdensome ・Teams that want to eliminate transcription errors from emails and improve the accuracy of data management ・Those who want to automate the initial steps of inquiry handling and task management, and focus on core work
■ Notes ・Please connect both Gmail and Notion with Yoom. ・You can choose the trigger interval at 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies depending on your plan.
■Overview The "Add Lead Information Registered in Salesforce to Notion" workflow can automate the task of transferring information. Since manual tasks are automated, it helps avoid human errors.
■Recommended for ・Those who use Salesforce for sales activities ・Those who want to quickly reflect lead information registered in Salesforce to Notion ・Those who want to save the trouble of manually entering lead information and manage it quickly ・Those who regularly use Notion and want to promote centralized management ・Those who need to quickly share lead information with team members ・Those who want to prevent information omissions and conduct sales activities efficiently
■Notes ・Please connect both Salesforce and Notion with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・Salesforce is an app available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.
■Overview The "Notify Discord on Specific Status Update in Notion" workflow contributes to accelerating information sharing. Notifications arrive on Discord simultaneously with information updates on Notion, allowing immediate awareness of important information.
■Recommended For - Those using Notion for project or task management - Teams using Notion for task management who often miss important status updates - Those who want to quickly grasp task progress and efficiently advance projects - Those using Discord as a communication tool - Regular Discord users who want to quickly check task status updates
■Cautions - Connect both Notion and Discord with Yoom. - Trigger intervals can be set to 5, 10, 15, 30, or 60 minutes. - Note that the shortest trigger interval varies by plan. - Branching is a feature (operation) available in Mini plans and above. In the free plan, operations set in the flow bot will result in errors, so please be careful. - Paid plans like the Mini plan offer a two-week free trial during which restricted apps and features (operations) can be used.
You can create a simple chatbot by easily connecting ChatGPT with SaaS platforms like Slack. Using ChatGPT can automate a variety of tasks such as summarizing meeting minutes, extracting text from emails, or generating product descriptions.
After the Zoom meeting ends, create minutes with ChatGPT and send them to participants via email.
■Overview The "After Zoom meeting, create minutes with ChatGPT and send email to participants" flow is a business workflow that automates the creation and sharing of meeting records. It is an ideal workflow for teams that frequently hold meetings or organizations that prioritize the accuracy of records.
■Recommended for ・Business persons who frequently use Zoom and spend time creating minutes after meetings ・Project managers who want to accurately record meeting content and share it with the entire team ・IT personnel who want to improve work efficiency by utilizing ChatGPT ・Managers of companies who want to improve the quality of minutes and facilitate smooth information sharing ・Team leaders who find manual minute creation burdensome in meetings with many participants
■Notes ・Please link Zoom, ChatGPT, and Yoom respectively. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, and 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・To obtain Zoom recording information, meeting data must be cloud recorded. ・Cloud recording is limited to specific Zoom plans, so please be careful. Please refer to here for details. ・The maximum downloadable file size is 300MB. Depending on the app's specifications, it may be less than 300MB, so please be careful. ・Please check below for details on the file size that can be handled by triggers and each operation. https://intercom.help/yoom/ja/articles/9413924 ・OCR or AI operations that transcribe audio to text are functions available only in the Team Plan and Success Plan. In the case of the Free Plan and Mini Plan, the operations of the flow bot set will result in an error, so please be careful. ・Paid plans such as Team Plan and Success Plan can be tried for free for two weeks. During the free trial, you can use restricted apps and AI functions (operations).
■Overview The "Organize form content with ChatGPT and create a draft in WordPress" workflow is a business workflow that reduces the effort of content creation. This makes the content creation process smoother.
■Recommended for ・Bloggers and content creators who tend to spend a lot of time creating blog posts ・Those who want to efficiently manage content by integrating ChatGPT and WordPress ・Those who regularly update blogs but struggle with coming up with article ideas ・Web marketers who want to improve efficiency by utilizing automation
■Notes ・Please integrate Yoom with both ChatGPT and WordPress. ・To execute ChatGPT (OpenAI) actions, a paid OpenAI API plan is required. (Payment must be possible when the API is used) https://openai.com/ja-JP/api/pricing/ ・The use of ChatGPT's API is provided by OpenAI for a fee, and it is a pay-as-you-go system based on tokens during API communication. Therefore, please be aware that an error will occur if payment cannot be made when using the API.
In this article, we explored how to integrate Notion with ChatGPT for data automation. By using ChatGPT for tasks like summarizing data, you can significantly reduce the manual work of managing a database, making AI-powered automation more accessible and efficient. Best of all, no specialized knowledge is needed, and anyone can easily set it up!
Ready to simplify your workflows? Sign up for Yoom and try it today!
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