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Are you tired of manually transferring email and task details into Google Sheets?
Don’t worry, you can easily automate this process by connecting ChatGPT with Google Sheets. For example, when an email is received, ChatGPT can automatically process its content, generate a response, and log it into Google Sheets. And that’s just one of the many examples of what this integration can do. With ChatGPT and Google Sheets, there are various possibilities from summarizing data to automating reports and more.
In this article, we’ll explore the powerful capabilities of ChatGPT Google Sheets integration and walk you through step-by-step instructions on how to set it up easily.
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In this guide, you'll learn the step-by-step process of how to use Yoom to connect ChatGPT and Google Sheets to create a Flowbot that automatically generates responses to inquiry emails with ChatGPT and logs the content in Google Sheets.
By using Yoom, you can easily integrate ChatGPT and Google Sheets with no code. Below is a ready-made template to automatically create responses to received emails and add records to Google Sheets.
Click the "Try it" button to get started now! We’ll also walk you through the step-by-step process of creating this automation flow in the following section of this article.
■Overview
This flow involves conversing with ChatGPT based on the content of an email when it arrives and recording the details in a Google Spreadsheet.
■Recommended for
1. Those who handle multiple tasks at once, such as inquiry responses and information dissemination
・Customer service department personnel handling customer inquiries
・Managers in charge of overseeing companies with many branches
・Professionals such as social insurance labor consultants or tax accountants with advisory contracts
2. Those looking to reduce manual input tasks by utilizing AI technology
・Individuals who want to save effort in information search and data analysis using ChatGPT
・Office managers interested in workflow automation
3. Those who want to reduce manual input tasks and automate processes
・Owners of small and medium-sized enterprises aiming for business automation
・Office staff looking to improve data accuracy
■Benefits of using this template
・By automatically creating a Google Spreadsheet with the conversation content from ChatGPT, you can reduce manual work and improve operational efficiency.
・By transcribing the content to a Google Spreadsheet using ChatGPT, you can later edit or add to the responses on the spreadsheet. Additionally, by adding operations, you can create email responses or share the response content elsewhere.
■Important Notes
・Please integrate both ChatGPT and Google Spreadsheet with Yoom.
・Using ChatGPT or OpenAI's API may incur additional costs payable to OpenAI. Please check OpenAI's official website for details.
・AI operations are features available only in the Team Plan and Success Plan. In the case of Free Plan or Mini Plan, the operations set in the flow bot will result in errors, so please be aware.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations).
By integrating ChatGPT with Google Sheets, you can automate various tasks by linking the data between the two apps.
Here are some practical, ready-to-use templates that you can try out. Just click on the "Try It" button to get started quickly!
When you receive an email, ChatGPT can automatically respond to the content and record key details in Google Sheets.
Perfect for tasks such as inquiry responses and information sharing, saving you the time and effort of manually transcribing data into your Google Sheets. The captured data can be used for further analysis.
■Overview
This flow involves conversing with ChatGPT based on the content of an email when it arrives and recording the details in a Google Spreadsheet.
■Recommended for
1. Those who handle multiple tasks at once, such as inquiry responses and information dissemination
・Customer service department personnel handling customer inquiries
・Managers in charge of overseeing companies with many branches
・Professionals such as social insurance labor consultants or tax accountants with advisory contracts
2. Those looking to reduce manual input tasks by utilizing AI technology
・Individuals who want to save effort in information search and data analysis using ChatGPT
・Office managers interested in workflow automation
3. Those who want to reduce manual input tasks and automate processes
・Owners of small and medium-sized enterprises aiming for business automation
・Office staff looking to improve data accuracy
■Benefits of using this template
・By automatically creating a Google Spreadsheet with the conversation content from ChatGPT, you can reduce manual work and improve operational efficiency.
・By transcribing the content to a Google Spreadsheet using ChatGPT, you can later edit or add to the responses on the spreadsheet. Additionally, by adding operations, you can create email responses or share the response content elsewhere.
■Important Notes
・Please integrate both ChatGPT and Google Spreadsheet with Yoom.
・Using ChatGPT or OpenAI's API may incur additional costs payable to OpenAI. Please check OpenAI's official website for details.
・AI operations are features available only in the Team Plan and Success Plan. In the case of Free Plan or Mini Plan, the operations set in the flow bot will result in errors, so please be aware.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations).
When a user submits a response through the Yoom form, ChatGPT automatically categorizes the response based on the content and adds it to your Google Sheets.
Recommended for centralizing form responses in one place, making it easier to organize and manage large volumes of data.
■Overview
When a survey response is submitted to the Yoom form, ChatGPT is used to categorize the response type and add the information to a Google Spreadsheet.
This allows for centralized discrimination and data accumulation based on the form responses.
■Preparation
・Pre-registration (integration) with the app to be used is required. Below is a reference guide for integration.
※ There may not be a detailed guide available for apps that can be integrated simply. https://intercom.help/yoom/ja/collections/3041779
・Prepare a spreadsheet in advance to accumulate application information.
※ The spreadsheet used for accumulation (view-only access. Please copy if you wish to use it.) https://docs.google.com/spreadsheets/d/1bluRKYuqY7oMyXdaQN3HezyanrlLJaYzryrUg-lS4pk/edit#gid=0
■Creation Method
① Select the form trigger, configure the settings below, and save.
・Each question item: Set necessary items such as name, contact information, and question content for the form.
・Acquired values: You can enter demo values on the next page. Please enter demo values as they will be used in the subsequent test.
※ For detailed form settings, please refer here. https://intercom.help/yoom/ja/articles/8009267
② Press the + mark under the trigger, select ChatGPT from the operations to integrate with the app, configure the settings below, and test/save.
・Action: Converse.
・Message content: Embed the inquiry content obtained in ① and instruct the following judgment.
・Role: Select the ChatGPT response role.
※ The default is user setting
・Temperature: Specify a value between 0 and less than 2. A higher value like 0.8 increases randomness, while a lower value like 0.2 makes it more focused and deterministic.
・Maximum token count: The maximum number of tokens allowed for the generated response. The default is 4096 tokens.
・Model: Select the ChatGPT AI model.
※ For embedding output, please refer here. https://intercom.help/yoom/ja/articles/8223528
※ {{Inquiry content}}: Please review this text and determine "Sales" if it is sales-related, "Question" if it is question-related, and "Potential Spam" if it seems like spam.
③ Press the + mark, select Google Spreadsheet from the operations to manipulate the database, configure the settings below, and test/save.
・Execute action: Add a record.
・Spreadsheet ID: Click the field and select the pre-prepared spreadsheet from the options.
・Spreadsheet tab name: Click the field and select the target sheet from the options.
・Table range: Enter the target range including column names. In this example, it is set as A1:E.
・Values of the record to be added: Embed the output obtained in ① and the judgment result obtained in ② corresponding to the displayed column names.
※ For the definition of the Google Spreadsheet table range, please refer here. https://intercom.help/yoom/ja/articles/8703465
■Notes
・The use of ChatGPT/OpenAI API is paid. Depending on your OpenAI plan, it may not be available, so please check your plan in advance. https://intercom.help/yoom/ja/articles/8687581
Let's walk through how to set up a flow that automatically creates email responses with ChatGPT and log them in Google Sheets</span>.
⏱️ Setup time: 10 minutes
🔧 What You’ll Need
If you don’t have a Yoom account yet, register now from this registration form!
⚠️ Note: To run ChatGPT (OpenAI) actions, you’ll need a paid OpenAI API plan. Make sure you have your payment set up ready for smoother transactions when the API usage fees are incurred. For more details, visit OpenAI API Pricing.
■Overview
This flow involves conversing with ChatGPT based on the content of an email when it arrives and recording the details in a Google Spreadsheet.
■Recommended for
1. Those who handle multiple tasks at once, such as inquiry responses and information dissemination
・Customer service department personnel handling customer inquiries
・Managers in charge of overseeing companies with many branches
・Professionals such as social insurance labor consultants or tax accountants with advisory contracts
2. Those looking to reduce manual input tasks by utilizing AI technology
・Individuals who want to save effort in information search and data analysis using ChatGPT
・Office managers interested in workflow automation
3. Those who want to reduce manual input tasks and automate processes
・Owners of small and medium-sized enterprises aiming for business automation
・Office staff looking to improve data accuracy
■Benefits of using this template
・By automatically creating a Google Spreadsheet with the conversation content from ChatGPT, you can reduce manual work and improve operational efficiency.
・By transcribing the content to a Google Spreadsheet using ChatGPT, you can later edit or add to the responses on the spreadsheet. Additionally, by adding operations, you can create email responses or share the response content elsewhere.
■Important Notes
・Please integrate both ChatGPT and Google Spreadsheet with Yoom.
・Using ChatGPT or OpenAI's API may incur additional costs payable to OpenAI. Please check OpenAI's official website for details.
・AI operations are features available only in the Team Plan and Success Plan. In the case of Free Plan or Mini Plan, the operations set in the flow bot will result in errors, so please be aware.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations).
Let’s start with registering ChatGPT and Google Sheets in Yoom.
After logging into Yoom, go to "My Apps" from the left side menu, and click the "+ Add" button.
Search for ChatGPT and select it.
Enter the account name.
Use a name that's easy to recognize, such as your company name or the person responsible for the account.
For the access token, check this guide for step-by-step instructions.
Paste it into the AccessToken field, and click "Add".
After clicking "+ Add" in "My Apps", search for Google Sheets and select it.
Click on "Sign in with Google".
Select the account you want to connect to, then click "Continue".
Click "Continue”.
Click "Continue".
Once the integration is complete, ChatGPT and Google Sheets will be registered in Yoom's My App. Next, let's set up the trigger using a template!
Click the "Try It" button to copy the pre-built template into your project.
■Overview
This flow involves conversing with ChatGPT based on the content of an email when it arrives and recording the details in a Google Spreadsheet.
■Recommended for
1. Those who handle multiple tasks at once, such as inquiry responses and information dissemination
・Customer service department personnel handling customer inquiries
・Managers in charge of overseeing companies with many branches
・Professionals such as social insurance labor consultants or tax accountants with advisory contracts
2. Those looking to reduce manual input tasks by utilizing AI technology
・Individuals who want to save effort in information search and data analysis using ChatGPT
・Office managers interested in workflow automation
3. Those who want to reduce manual input tasks and automate processes
・Owners of small and medium-sized enterprises aiming for business automation
・Office staff looking to improve data accuracy
■Benefits of using this template
・By automatically creating a Google Spreadsheet with the conversation content from ChatGPT, you can reduce manual work and improve operational efficiency.
・By transcribing the content to a Google Spreadsheet using ChatGPT, you can later edit or add to the responses on the spreadsheet. Additionally, by adding operations, you can create email responses or share the response content elsewhere.
■Important Notes
・Please integrate both ChatGPT and Google Spreadsheet with Yoom.
・Using ChatGPT or OpenAI's API may incur additional costs payable to OpenAI. Please check OpenAI's official website for details.
・AI operations are features available only in the Team Plan and Success Plan. In the case of Free Plan or Mini Plan, the operations set in the flow bot will result in errors, so please be aware.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations).
Click "Try this template".
Click "OK" and give the Flowbot a name to recognize.
This template will be copied to your “My Project”.
Let’s start with setting up an email trigger. Click on the email trigger action.
On this screen, create your unique email address for the trigger by entering it in the red box. By clicking “Add Condition”, you can set additional trigger conditions apart from the email address.
Once you’ve finished, click “Next”.
On the next screen, send a test email to the created email address. Make sure the email matches the trigger conditions.
Then click “Test”.
If the email information is reflected in the retrieved data, the test is successful. Click “Save”.
Next, let’s set up the action for ChatGPT. Click on ChatGPT action.
Give your action a title (optional). Confirm the pre-configured settings, then click “Next”.
Select the text you want to share with ChatGPT.
It’s recommended to use the retrieved value from the previous step. By doing so, you can reference the information obtained from the email.
Customize the instructions if needed.
There are other small settings that you can set up.
Once you’re finished with the setting, click “Test”.
If the test is successful, save it.
Let’s set up the final action. Click on the Google Sheets action item.
Change the title (optional) and confirm the pre-configured settings. Then click “Next”.
Select the Spreadsheet ID (where you want to add a record) from the displayed options.
Then, specify the Worksheet Tab Name and Table Range. Then click “Next”.
📚 Reference: For more details on table range settings, check this guide.
Use the retrieved value to specify the values to add to Google Sheets. By selecting the generated response from ChatGPT in step 3, you can save ChatGPT’s response directly into Google Sheets.
Once you’re done with the settings, click “Test”. If the test is successful, click “Save”.
Toggle the "Trigger On" button to activate your flow!
Check if the Flowbot you set up is working properly.
That's it! Your Flowbot is ready 😊
You can also go the other way around, send Google Sheets data to ChatGPT.
This flow streamlines the process of creating guide emails for customers or team members. Emails are generated and sent based on data from Google Sheets and they can be easily customized according to the data in your Google Sheets
■Overview
The flow of "Automatically generating and sending guidance emails using ChatGPT from a list in Google Sheets" is a business workflow that streamlines the creation of guidance emails for customers and team members.
■Recommended for
■Benefits of using this template
ChatGPT will automatically summarize any new rows added to Google Sheets and save them back in Google Sheets. This automation eliminates the need for manual transcription and helps organize your data easily.
■Overview
This is a flow where a summary is generated by ChatGPT and added to Google Sheets whenever a row is added to Google Sheets.
With Yoom, you can easily achieve this flow without any programming, as it allows for seamless integration between applications.
■Recommended for
1. Those who use Google Sheets for business
・Those who manage meeting minutes and reports in Google Sheets
・Customer support representatives who want to efficiently organize inquiries and reviews
・Those who regularly collect and analyze news articles and reports
2. Those who use ChatGPT for business
・Those who handle large amounts of text data daily and want to improve the efficiency of summarization tasks
・Those who want to smoothly share summarized content among team members
■Benefits of using this template
By implementing this flow, summaries based on information added to Google Sheets are generated by ChatGPT and automatically updated in Google Sheets.
Manual transcription is no longer necessary, allowing personnel to allocate time to other important tasks.
Additionally, by utilizing ChatGPT, summaries that adhere to specified standards and formats are generated, and the content can be smoothly shared among stakeholders.
■Notes
・Please integrate both Google Sheets and ChatGPT with Yoom.
・You can select trigger intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
・Please note that the shortest trigger interval may vary depending on the plan.
The integration of ChatGPT and Google Sheets opens up a world of automation possibilities.
Here are some more examples you can explore for your next automation!
Using ChatGPT for automation can greatly improve your work efficiency. <span class="mark-yellow">It can help streamline task management and communication, such as analyzing data on Discord or generating meeting minutes after Zoom calls.
■Overview
The "Automatically translate, proofread, and reply to text posted on Discord" flow is a business workflow designed to facilitate communication in multinational teams and international communities. Messages exchanged on Discord often involve a variety of languages, which can make translation and proofreading time-consuming.
By utilizing this workflow, it is possible to automatically translate and proofread posted messages and respond in an appropriate manner.
Through Yoom, the "discord chatgpt integration" is realized, reducing effort while supporting high-quality communication.
This enables smooth dialogue across language barriers, contributing to improved team productivity.
■Recommended for
■Benefits of using this template
By automatically translating and proofreading text posted on Discord with ChatGPT and replying, you can eliminate the need for manual translation and proofreading.
Additionally, ChatGPT enables automatic generation of responses that are natural and accurate in multiple languages, allowing for smooth dialogue between members.
Achieving high-quality communication strengthens team collaboration.
■Overview
This workflow allows for seamless organization and sharing of information by automatically summarizing received emails with ChatGPT and recording the organized information in Notion. This automation enables accurate understanding of important email content and simplifies information sharing across the team.
With Yoom, you can easily connect apps without the need for programming.
■Recommended for
■Benefits of using this template
■Overview
The flow of "Creating meeting minutes with ChatGPT and emailing them to participants after a Zoom meeting" automates the process of recording and sharing meeting details.
This workflow is ideal for teams that frequently hold meetings or organizations that prioritize accuracy in record-keeping.
■Recommended for
■Benefits of using this template
■Overview
In this flow, ChatGPT automatically generates the optimal email content by utilizing lead information registered in Salesforce. Subsequently, emails are automatically sent via Yoom, enabling effective communication while reducing effort. This will create an environment where sales teams can focus more on strategic tasks.
With Yoom, you can easily integrate apps without the need for programming.
■Recommended for
■Benefits of using this template
■Overview
The workflow "Analyze image files uploaded to Google Drive with ChatGPT and move them to folders according to their content" is a business workflow aimed at streamlining image management.
This workflow, utilizing Yoom, automatically analyzes uploaded images and categorizes them into folders based on their content.
By integrating ChatGPT with Google Drive, you can smoothly carry out complex image management tasks.
■Recommended for
■Benefits of using this template
Do you ever find it challenging to keep up with proper organization when saving a large number of image files on Google Drive daily?
Especially, manually categorizing folders based on image content can be time-consuming and prone to errors.
By utilizing this automation, you can reduce the time spent on manual tasks by automating everything from image analysis to folder movement.
Additionally, automatic categorization prevents misclassification that often occurs during manual folder sorting.
Achieve a consistent image management process that can be smoothly handed over to new members.
You can simplify your data management with Google Sheets by automatically translating specific emails or updating the latest information.
■Overview
The workflow "Translate emails with a specific label in Gmail into English and add them to Google Sheets" is a business workflow that streamlines email management and data organization.
Handling a large volume of emails daily can be challenging, but by assigning specific labels, you can automatically translate necessary information into English and write it into Google Sheets. This allows for accurate data management while saving effort.
■Recommended for
■Benefits of using this template
■Overview
A workflow that adds videos matching specific keywords on YouTube to a Google Spreadsheet is a business workflow that automates video tracking and data management. Many videos are posted on YouTube daily, but manually searching for videos related to specific keywords is cumbersome. By using this workflow, when a new video matching the specified keywords is published, the data is automatically added to a Google Spreadsheet, allowing you to efficiently organize information.
■Recommended for
■Benefits of using this template
■Overview
The workflow "Create a company in HubSpot when a row is added to Google Sheets" reduces the burden of data entry tasks.
By automating data entry, it reduces the risk of input errors and omissions.
■Recommended for
■Benefits of using this template
By using this flow, every time a row is added to Google Sheets, company information is automatically linked to HubSpot.
This centralizes data management between Google Sheets and HubSpot, allowing seamless updates and registration of information.
This process is a simple flow to quickly reflect information in HubSpot.
Rapid data updates make it easier to understand the current state of the business and support appropriate responses.
■Overview
This workflow allows you to aggregate information from Google Sheets weekly and automatically record and update the results in Notion. With this automation, you can seamlessly integrate spreadsheet data into Notion, enabling efficient and accurate information sharing. By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
■Benefits of using this template
■Overview
The flow "Post on X (Twitter) when a Google Spreadsheet row is updated" is a business workflow that efficiently executes posts by linking the content managed in Google Spreadsheets with X (Twitter).
It reduces manual posting tasks and allows you to disseminate information at the planned timing.
■Recommended for
■Benefits of using this template
By integrating ChatGPT with GoogleSheets, you can streamline your workflows, automate repetitive tasks, and reduce manual data entry. With this powerful integration, you can summarize customer feedback, generate reports, and even translate documents directly into Google Sheets. In this article, we focused on how to create responses to emails with ChatGPT and log the content in Google Sheets, saving you time and improving accuracy.
Best of all, no specialized knowledge is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!
