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Are you tired of manually transferring email and task details into Google Sheets?
Don’t worry, you can easily automate this process by connecting ChatGPT with Google Sheets. For example, when an email is received, ChatGPT can automatically process its content, generate a response, and log it into Google Sheets. And that’s just one of the many examples of what this integration can do. With ChatGPT and Google Sheets, there are various possibilities from summarizing data to automating reports and more.
In this article, <span class="mark-yellow">we’ll explore the powerful capabilities of ChatGPT Google Sheets integration and walk you through step-by-step instructions on how to set it up easily</span>.
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You don't need to go through a complex setup and IT jargon, you can build your automation workflows with just a few clicks :) It's designed for those who want to streamline their daily work and save hours of time and stress from repetitive work.
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In this guide, you'll learn the step-by-step process of how to use Yoom to connect ChatGPT and Google Sheets to <span class="mark-yellow">create a Flowbot that automatically generates responses to inquiry emails with ChatGPT and logs the content in Google Sheets</span>.
By using Yoom, you can easily integrate ChatGPT and Google Sheets with no code. Below is a ready-made template to automatically create responses to received emails and add records to Google Sheets.
<span class="mark-yellow">Click the "Try it" button to get started now!</span> We’ll also walk you through the step-by-step process of creating this automation flow in the following section of this article.
By integrating ChatGPT with Google Sheets, you can automate various tasks by linking the data between the two apps.
Here are some practical, ready-to-use templates that you can try out. Just click on the "Try It" button to get started quickly!
When you receive an email, ChatGPT can automatically respond to the content and record key details in Google Sheets.
<span class="mark-yellow">Perfect for tasks such as inquiry responses and information sharing, saving you the time and effort of manually transcribing data into your Google Sheets</span>. The captured data can be used for further analysis.
When a user submits a response through the Yoom form, ChatGPT automatically categorizes the response based on the content and adds it to your Google Sheets.
<span class="mark-yellow">Recommended for centralizing form responses in one place, making it easier to organize and manage large volumes of data</span>.
Let's walk through <span class="mark-yellow">how to set up a flow that automatically creates email responses with ChatGPT and log them in Google Sheets</span>.
⏱️ Setup time: 10 minutes
🔧 What You’ll Need
If you don’t have a Yoom account yet, register now from this registration form!
⚠️ Note: To run ChatGPT (OpenAI) actions, you’ll need a paid OpenAI API plan. Make sure you have your payment set up ready for smoother transactions when the API usage fees are incurred. For more details, visit OpenAI API Pricing.
Let’s start with registering ChatGPT and Google Sheets in Yoom.
After logging into Yoom, go to "My Apps" from the left side menu, and click the "+ Add" button.
Search for ChatGPT and select it.
Enter the account name.
Use a name that's easy to recognize, such as your company name or the person responsible for the account.
For the access token, check this guide for step-by-step instructions.
Paste it into the AccessToken field, and click "Add".
After clicking "+ Add" in "My Apps", search for Google Sheets and select it.
Click on "Sign in with Google".
Select the account you want to connect to, then click "Continue".
Click "Continue”.
Click "Continue".
Once the integration is complete, ChatGPT and Google Sheets will be registered in Yoom's My App. Next, let's set up the trigger using a template!
Click the "Try It" button to copy the pre-built template into your project.
Click "Try this template".
Click "OK" and give the Flowbot a name to recognize.
This template will be copied to your “My Project”.
Let’s start with setting up an email trigger. Click on the email trigger action.
On this screen, create your unique email address for the trigger by entering it in the red box. By clicking “Add Condition”, you can set additional trigger conditions apart from the email address.
Once you’ve finished, click “Next”.
On the next screen, send a test email to the created email address. Make sure the email matches the trigger conditions.
Then click “Test”.
If the email information is reflected in the retrieved data, the test is successful. Click “Save”.
Next, let’s set up the action for ChatGPT. Click on ChatGPT action.
Give your action a title (optional). Confirm the pre-configured settings, then click “Next”.
Select the text you want to share with ChatGPT.
It’s recommended to use the retrieved value from the previous step. By doing so, you can reference the information obtained from the email.
Customize the instructions if needed.
There are other small settings that you can set up.
Once you’re finished with the setting, click “Test”.
If the test is successful, save it.
Let’s set up the final action. Click on the Google Sheets action item.
Change the title (optional) and confirm the pre-configured settings. Then click “Next”.
Select the Spreadsheet ID (where you want to add a record) from the displayed options.
Then, specify the Worksheet Tab Name and Table Range. Then click “Next”.
📚 Reference: For more details on table range settings, check this guide.
Use the retrieved value to specify the values to add to Google Sheets. By selecting the generated response from ChatGPT in step 3, you can save ChatGPT’s response directly into Google Sheets.
Once you’re done with the settings, click “Test”. If the test is successful, click “Save”.
Toggle the "Trigger On" button to activate your flow!
Check if the Flowbot you set up is working properly.
That's it! Your Flowbot is ready 😊
You can also go the other way around, send Google Sheets data to ChatGPT.
This flow streamlines the process of creating guide emails for customers or team members. Emails are generated and sent based on data from Google Sheets and they can be easily customized according to the data in your Google Sheets
ChatGPT will automatically summarize any new rows added to Google Sheets and save them back in Google Sheets. This automation eliminates the need for manual transcription and helps organize your data easily.
The integration of ChatGPT and Google Sheets opens up a world of automation possibilities.
Here are some more examples you can explore for your next automation!
Using ChatGPT for automation can greatly improve your work efficiency. <span class="mark-yellow">It can help streamline task management and communication, such as analyzing data on Discord or generating meeting minutes after Zoom calls.</span>
You can simplify your data management with Google Sheets by automatically translating specific emails or updating the latest information.
By integrating ChatGPT with GoogleSheets, you can streamline your workflows, <span class="mark-yellow">automate repetitive tasks, and reduce manual data entry</span>. With this powerful integration, you can summarize customer feedback, generate reports, and even translate documents directly into Google Sheets. In this article, we focused on how to create responses to emails with ChatGPT and log the content in Google Sheets, saving you time and improving accuracy.
Best of all, no specialized knowledge is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!
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