Are you tired of manually transferring email and task details into Google Sheets?
Don’t worry, you can easily automate this process by connecting ChatGPT with Google Sheets. For example, when an email is received, ChatGPT can automatically process its content, generate a response, and log it into Google Sheets. And that’s just one of the many examples of what this integration can do. With ChatGPT and Google Sheets, there are various possibilities from summarizing data to automating reports and more.
In this article, we’ll explore the powerful capabilities of ChatGPT Google Sheets integration and walk you through step-by-step instructions on how to set it up easily.
Meet Yoom: No-Code Automation
Yoom is a next-generation no-code automation that lets you connect and automate tasks between your favorite apps. Connecting different apps can be challenging for non-engineers, but Yoom makes automation accessible to everyone.
🌐 Connect with apps like ChatGPT, Google Sheets, and more.
📖 Use automation templates - no technical setup required
📈 Boost productivity and reduce human errors
You don't need to go through a complex setup and IT jargon, you can build your automation workflows with just a few clicks :) It's designed for those who want to streamline their daily work and save hours of time and stress from repetitive work.
In this guide, you'll learn the step-by-step process of how to use Yoom to connect ChatGPT and Google Sheets to create a Flowbot that automatically generates responses to inquiry emails with ChatGPT and logs the content in Google Sheets.
✔️ For Those Who Want To Try It Quickly
By using Yoom, you can easily integrate ChatGPT and Google Sheets with no code. Below is a ready-made template to automatically create responses to received emails and add records to Google Sheets.
Click the "Try it" button to get started now! We’ll also walk you through the step-by-step process of creating this automation flow in the following section of this article.
When an email arrives, have a conversation with ChatGPT and link it to Google Sheets to record the content.
🙌 What You Can Do by Integrating ChatGPT with Google Sheets
By integrating ChatGPT with Google Sheets, you can automate various tasks by linking the data between the two apps.
Here are some practical, ready-to-use templates that you can try out. Just click on the "Try It" button to get started quickly!
Automate Email Responses and Record Content in Google Sheets
When you receive an email, ChatGPT can automatically respond to the content and record key details in Google Sheets.
Perfect for tasks such as inquiry responses and information sharing, saving you the time and effort of manually transcribing data into your Google Sheets. The captured data can be used for further analysis.
When an email arrives, have a conversation with ChatGPT and link it to Google Sheets to record the content.
Categorize Form Responses with ChatGPT and Add to Google Sheets
When a user submits a response through the Yoom form, ChatGPT automatically categorizes the response based on the content and adds it to your Google Sheets.
Recommended for centralizing form responses in one place, making it easier to organize and manage large volumes of data.
When there is a form response, use ChatGPT to categorize the response type and add it to a Google Spreadsheet.
■Overview ・When a survey response is made to Yoom's form, use ChatGPT to categorize the response type and store the information in Google Sheets. ・You can centralize the categorization and accumulation of data according to the form response content.
■Preparation ・Pre-registration (integration) with the app to be used is required. The following is a reference guide for integration. ※There may not be a detailed guide for apps that can be easily integrated. https://intercom.help/yoom/en/collections/3041779 ・Prepare a spreadsheet to accumulate application information in advance.
■Spreadsheet used for accumulation (view-only access. Please copy if you wish to use it.) ・https://docs.google.com/spreadsheets/d/1bluRKYuqY7oMyXdaQN3HezyanrlLJaYzryrUg-lS4pk/edit#gid=0
■Creation Method ①Select the form trigger, set the following, and save. ・Each question item: Set necessary items such as name, contact information, and question content for the form. ・Acquired values: You can enter demo values on the next page. Please enter demo values as they will be used in the subsequent test. ※For details on form settings, please refer here. https://intercom.help/yoom/en/articles/8009267
②Press the + mark under the trigger, select ChatGPT from the operation to integrate with the app, set the following, test, and save. ・Action: Converse ・Message content: Embed the inquiry content obtained in ① and instruct the following judgment. ・Role: Select the ChatGPT response role. ※The default is user setting ・Temperature: Specify a value less than 2. A high value like 0.8 increases randomness, while a low value like 0.2 makes it more focused and deterministic. ・Maximum token count: The maximum number of tokens allowed for the generated response. By default, it is 4096 tokens. ・Model: Select the ChatGPT AI model. ※For embedding output, please refer here. https://intercom.help/yoom/en/articles/8223528 ーーーーーーーーーーーーーーー {{Inquiry Content}}
Check this text and if it is related to sales, judge it as "Sales", if it is related to questions, judge it as "Question" If it is spam-like content, judge it as "Possible Spam". ーーーーーーーーーーーーーーー
③Press the + mark, select Google Sheets from the operation to manipulate the database, set the following, test, and save. ・Execution action: Add record ・Spreadsheet ID: Click the field and select the prepared spreadsheet from the candidates. ・Spreadsheet tab name: Click the field and select the target sheet from the candidates. ・Table range: Enter the target range including column names. In this example, it is set as A1:E. ・Values of the record to be added: Embed the output obtained in ① and the judgment result obtained in ② corresponding to the displayed column names. ※For the definition of the Google Sheets table range, please refer here. https://intercom.help/yoom/en/articles/8703465
■Notes ・The use of ChatGPT/OpenAI's API is paid. Depending on your OpenAI plan, you may not be able to use it, so please check your plan in advance. https://intercom.help/yoom/en/articles/8687581
🚀 Let's Create a Flow to Automate Email Responses and Log Them in Google Sheets
Let's walk through how to set up a flow that automatically creates email responses with ChatGPT and log them in Google Sheets</span>.
⏱️ Setup time: 10 minutes
🔧 What You’ll Need
A free Yoom account
Access to ChatGPT & Google Sheets
If you don’t have a Yoom account yet, register now from thisregistration form!
⚠️ Note: To run ChatGPT (OpenAI) actions, you’ll need a paid OpenAI API plan. Make sure you have your payment set up ready for smoother transactions when the API usage fees are incurred. For more details, visitOpenAI API Pricing.
Setup Overview
Integrate ChatGPT and Google Sheets with Yoom
Copy the template
Set up email trigger
Set up ChatGPT, and Google Sheets actions
Activate the Flowbot
When an email arrives, have a conversation with ChatGPT and link it to Google Sheets to record the content.
Click "OK" and give the Flowbot a name to recognize.
This template will be copied to your “My Project”.
Step 3: Set Up Email Trigger
Let’s start with setting up an email trigger. Click on the email trigger action.
On this screen, create your unique email address for the trigger by entering it in the red box. By clicking “Add Condition”, you can set additional trigger conditions apart from the email address.
Once you’ve finished, click “Next”.
On the next screen, send a test email to the created email address. Make sure the email matches the trigger conditions.
Then click “Test”.
If the email information is reflected in the retrieved data, the test is successful. Click “Save”.
Step 4: Set Up ChatGPT Action
Next, let’s set up the action for ChatGPT. Click on ChatGPT action.
Give your action a title (optional). Confirm the pre-configured settings, then click “Next”.
Select the text you want to share with ChatGPT. It’s recommended to use the retrieved value from the previous step. By doing so, you can reference the information obtained from the email.
Customize the instructions if needed.
There are other small settings that you can set up.
Role: Set the role of the entity (default: 'user'). It determines how ChatGPT responds, helping set the context for the interaction.
Temperature: Set a value between 0 and 2. A higher value (e.g., 0.8) generates more creative and varied responses, while a lower value (e.g., 0.3) produces more focused and consistent outputs. It can be left blank.
Maximum token count: A token is a unit of text (such as words or punctuation) that indicates the amount of text the model can process at once. It can be left blank.
Model ID: Select the model to be used for generating texts (default, 'gpt-4o'). Different models may affect the quality and style of the output.
Once you’re finished with the setting, click “Test”.
If the test is successful, save it.
Step 5: Add Record to Google Sheets
Let’s set up the final action. Click on the Google Sheets action item.
Change the title (optional) and confirm the pre-configured settings. Then click “Next”.
Select the Spreadsheet ID (where you want to add a record) from the displayed options.
Then, specify the Worksheet Tab Name and Table Range. Then click “Next”.
📚 Reference: For more details on table range settings, checkthis guide.
Use the retrieved value to specify the values to add to Google Sheets. By selecting the generated response from ChatGPT in step 3, you can save ChatGPT’s response directly into Google Sheets.
Once you’re done with the settings, click “Test”. If the test is successful, click “Save”.
Step 6: Activate the Flowbot
Toggle the "Trigger On" button to activate your flow!
Check if the Flowbot you set up is working properly.
That's it! Your Flowbot is ready 😊
🔁 Want to Integrate Google Sheets Data with ChatGPT Instead?
You can also go the other way around, send Google Sheets data to ChatGPT.
Automatically Generate and Send Guide Emails with ChatGPT from a Google Sheets List
This flow streamlines the process of creating guide emails for customers or team members. Emails are generated and sent based on data from Google Sheets and they can be easily customized according to the data in your Google Sheets
Automatically generate and send informational emails using ChatGPT from a list in Google Sheets.
■Overview The flow 'Automatically generate and send guidance emails using ChatGPT from a Google Spreadsheet list' is a business workflow that streamlines the creation of guidance emails for customers or team members.
■Recommended for ・Those who want to send emails based on data managed in Google Spreadsheets ・Those who want to automatically generate email content using ChatGPT ・Sales or public relations personnel who spend time creating emails manually ・Owners of small and medium-sized enterprises who want to achieve efficient communication ・IT personnel who want to automate business workflows using Yoom
■Notes ・Please integrate Google Spreadsheets, ChatGPT, and Yoom. ・To execute ChatGPT (OpenAI) actions, a contract for OpenAI's API paid plan (a state where payment can be made when the API is used) is required. https://openai.com/ja-JP/api/pricing/ The use of ChatGPT's API is provided by OpenAI for a fee, and it is a pay-as-you-go system based on tokens during API communication. Therefore, please be aware that an error will occur if payment cannot be made when using the API. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
Summarize New Rows Added to Google Sheets with ChatGPT
ChatGPT will automatically summarize any new rows added to Google Sheets and save them back in Google Sheets. This automation eliminates the need for manual transcription and helps organize your data easily.
When a row is added in Google Sheets, summarize it with ChatGPT and add it to Google Sheets.
💡 Other Automation Example Using ChatGPT and Google Sheets
The integration of ChatGPT and Google Sheets opens up a world of automation possibilities.
Here are some more examples you can explore for your next automation!
Automation Example Using ChatGPT
Using ChatGPT for automation can greatly improve your work efficiency. <span class="mark-yellow">It can help streamline task management and communication, such as analyzing data on Discord or generating meeting minutes after Zoom calls.
After the Zoom meeting ends, create minutes with ChatGPT and send them to participants via email.
■Overview The "After Zoom meeting, create minutes with ChatGPT and send email to participants" flow is a business workflow that automates the creation and sharing of meeting records. It is an ideal workflow for teams that frequently hold meetings or organizations that prioritize the accuracy of records.
■Recommended for ・Business persons who frequently use Zoom and spend time creating minutes after meetings ・Project managers who want to accurately record meeting content and share it with the entire team ・IT personnel who want to improve work efficiency by utilizing ChatGPT ・Managers of companies who want to improve the quality of minutes and facilitate smooth information sharing ・Team leaders who find manual minute creation burdensome in meetings with many participants
■Notes ・Please link Zoom, ChatGPT, and Yoom respectively. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, and 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・To obtain Zoom recording information, meeting data must be cloud recorded. ・Cloud recording is limited to specific Zoom plans, so please be careful. Please refer to here for details. ・The maximum downloadable file size is 300MB. Depending on the app's specifications, it may be less than 300MB, so please be careful. ・Please check below for details on the file size that can be handled by triggers and each operation. https://intercom.help/yoom/ja/articles/9413924 ・OCR or AI operations that transcribe audio to text are functions available only in the Team Plan and Success Plan. In the case of the Free Plan and Mini Plan, the operations of the flow bot set will result in an error, so please be careful. ・Paid plans such as Team Plan and Success Plan can be tried for free for two weeks. During the free trial, you can use restricted apps and AI functions (operations).
■Overview The 'workflow that analyzes image files uploaded to Google Drive using ChatGPT and moves them to folders according to their content' is a business workflow aimed at improving image management efficiency. In this workflow using Yoom, uploaded images are automatically analyzed and automatically classified into folders according to their content. The integration of ChatGPT and Google Drive allows for smooth management of cumbersome image management tasks.
■Recommended for ・Individuals who store a large number of image files on Google Drive and find organizing them difficult ・IT personnel who want to automate folder sorting based on image content ・Business owners who want to improve business efficiency by utilizing the integration of ChatGPT and Google Drive ・Team leaders who want to reduce human error associated with manual image management
■Notes ・Please integrate each of Google Drive, ChatGPT, and Google Documents with Yoom. ・To execute ChatGPT (OpenAI) actions, you need to have a contracted paid plan for OpenAI's API. (Capable of payment when the API is used) https://openai.com/api/pricing/ ・The use of ChatGPT's API is provided for a fee by OpenAI and operates on a metered billing system based on tokens during API communication. Therefore, please be aware that an error will occur if payment cannot be made when the API is used. ・'Switch destination' is a function (operation) available for Mini plan and above. If you are on the free plan, the operation set in the flow bot will result in an error, so please be aware. ・It is possible to conduct a two-week free trial for paid plans such as the Mini plan. During the free trial, you can use apps and functions (operations) that are subject to limitations.
■Overview The "Automatically translate, proofread, and reply to text posted on Discord" flow is a business workflow that facilitates communication in multinational teams and international communities. Messages exchanged on Discord often involve multiple languages, which can make translation and proofreading time-consuming. By utilizing this workflow, you can automatically translate, proofread, and appropriately reply to posted messages. Achieve "discord chatgpt integration" through Yoom and support high-quality communication while saving effort. This allows for smooth dialogue across language barriers, contributing to increased team productivity.
■Recommended users for this template - Administrators utilizing Discord in multinational teams or international communities - Managers who want to facilitate communication among members speaking different languages - Those who spend time on translation and proofreading tasks, hindering other work - IT staff looking for AI-powered communication support tools - Leaders or coordinators of projects requiring multilingual support
■Cautions - Please integrate both Discord and ChatGPT with Yoom. - Triggers can be activated at intervals of 5, 10, 15, 30, or 60 minutes. - Note that the shortest activation interval varies depending on the plan. - Executing ChatGPT (OpenAI) actions requires a contract for OpenAI's API paid plan. (You need to be able to pay when the API is used) https://openai.com/ja-JP/api/pricing/ - The usage of ChatGPT's API is offered for a fee by OpenAI, with charges based on tokens during API communication. Therefore, if you do not have the ability to pay when using the API, an error will occur. Please be aware of this.
■Overview In this workflow, whenever a new lead is registered in Salesforce, ChatGPT can automatically create the content of a reply email and save it within the same Salesforce. This automation will likely reduce the effort of creating email content. By using Yoom, you can easily connect apps without programming.
■Recommended for ・Sales representatives who use Salesforce daily and find email creation cumbersome ・Marketing personnel who want to enhance the quality of work by utilizing ChatGPT ・Administrators who want to ensure thorough communication with lead information and improve the efficiency of the sales team ・IT personnel who want to improve business processes through the integration of SaaS apps
■Notes ・Salesforce, ChatGPT, and Google Sheets need to be connected to Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・To execute ChatGPT (OpenAI) actions, a paid OpenAI API plan is required. (Payment must be possible when the API is used) https://openai.com/ja-JP/api/pricing/ ・The use of ChatGPT's API is provided by OpenAI for a fee, and it is charged based on tokens during API communication. Therefore, if payment cannot be made when using the API, an error will occur, so please be careful.
■Overview This workflow automatically summarizes incoming emails with ChatGPT and records the organized information in Notion, allowing for smooth organization and sharing of information. With this automation, you can accurately grasp the important contents of emails, making it easy to share information with the entire team. Using Yoom, you can easily connect applications without the need for programming.
■Recommended for ・Business people who receive a large number of emails daily and want to efficiently manage their contents ・Those who want to organize information using ChatGPT and Notion ・Project leaders who wish to automatically summarize email contents and share with the team ・IT personnel considering automation of business workflows
■Caution ・Please link Yoom with both ChatGPT and Notion. ・To execute actions with ChatGPT (OpenAI), a subscription to the OpenAI API paid plan is required. (Payments should be possible when the API is used) https://openai.com/ja-JP/api/pricing/ ・The use of ChatGPT API is provided for a fee by OpenAI, and it is a pay-as-you-go system based on tokens during API communication. Therefore, please be aware that errors may occur if payments cannot be made at the time of API usage.
■Overview This workflow allows you to aggregate information from Google Sheets weekly and automatically record and update the results in Notion. With this automation, you can automatically link spreadsheet data to Notion, allowing efficient and accurate information sharing. By using Yoom, you can easily connect applications without programming.
■Recommended for ・Those who regularly manage data in Google Sheets ・Those who want to share information within the team using Notion ・Business personnel spending time on manual data entry ・Managers who want to improve data accuracy ・Executives who want to build efficient workflows
■Notes ・Please connect Yoom with both Google Sheets and Notion. ・The operation between repeating the same process is only available with Team Plan and Success Plan. In the case of Free Plan and Mini Plan, the operations and data connect of the flowbot you set will result in an error, so please be careful. ・Paid plans such as Team Plan and Success Plan can be tried for 2 weeks free of charge. During the free trial, you can use restricted apps and functions (operations).
■Overview The "Post on X (Twitter) when a Google Spreadsheet row is updated" flow is a business workflow that efficiently executes posts by linking the content managed in Google Spreadsheets with X (Twitter). It reduces manual posting tasks and allows you to disseminate information at the planned timing.
■Recommended for ・Social media managers who manage X (Twitter) posts using Google Spreadsheets ・Marketing team members who want to plan and distribute multiple tweets ・Corporate public relations personnel who are spending time on manual tweet posting ・Individual users who want to automate and streamline information dissemination on X (Twitter)
■Notes ・Please link Yoom with both Google Spreadsheets and X (Twitter). ・Operations between "Branch" operations are available in the Mini Plan or higher, and operations between "Wait" operations are only available in the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, the operations and data connections of the flow bot you have set will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations).
■Overview The workflow 'When a row is added to Google Sheets, create a company in HubSpot' reduces the burden of data entry tasks. By automating data entry tasks, it reduces the risks of input errors and omissions.
■Recommended for - Companies or teams using Google Sheets for data management - Those who want to quickly integrate information entered in Google Sheets with other tools - Users who centralize customer and company information using HubSpot - Those manually registering company information who want to automate the process to improve work efficiency - Daily users of HubSpot who want to always have the latest data while proceeding with work
■Notes - Please integrate Google Sheets and HubSpot with Yoom. - Triggers can be set at intervals of 5, 10, 15, 30, or 60 minutes. - Please note that the shortest activation interval may differ depending on the plan.
■Overview The workflow that adds to Google Sheets when a video matching a specific keyword is published on YouTube is a business workflow that automates video tracking and data management. Many videos are posted to YouTube every day, but manually searching for videos related to specific keywords is time-consuming. By using this workflow, when a new video that matches the specified keyword is published, data is automatically added to Google Sheets, allowing you to organize information efficiently.
■Recommended for ・People who want to regularly collect and manage YouTube videos based on specific keywords ・Business professionals who want to centrally manage publication information for videos in Google Sheets ・People who want to connect Google Sheets and YouTube to automate data
■Notes ・Please connect Yoom with both the YouTube Data API and Google Sheets. ・For the trigger, you can choose a run interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies by plan.
■Overview The 'When a specific labeled email is received in Gmail, translate it into English and add it to Google Sheets' workflow is a business workflow that streamlines email management and data organization. Processing a large volume of emails daily can be challenging, but by assigning specific labels, necessary information can automatically be translated into English and written to Google Sheets. This enables accurate data management while reducing manual effort.
■Recommended for - Business users who want to efficiently manage emails received in Gmail - Individuals who want to organize received emails in languages other than English through automatic translation - Team leaders who want to centralize data management using Google Sheets - Office personnel who spend time on manual data entry - Company executives who want to promote business automation and improve productivity
■Notes - Please connect Gmail and Google Sheets respectively with Yoom. - Triggers can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. - Please note that the minimum activation interval may differ depending on the plan.
By integrating ChatGPT with GoogleSheets, you can streamline your workflows, automate repetitive tasks, and reduce manual data entry. With this powerful integration, you can summarize customer feedback, generate reports, and even translate documents directly into Google Sheets. In this article, we focused on how to create responses to emails with ChatGPT and log the content in Google Sheets, saving you time and improving accuracy.
Best of all, no specialized knowledge is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!
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