To integrate CollaboFlow with Office Station and update employee information in Office Station once an application is approved in CollaboFlow

Many companies are utilizing CollaboFlow to streamline daily labor management. For example, systems are being implemented to expedite employee attendance management and leave request processing. The integration of CollaboFlow and Office Station, which we introduce here, is expected to significantly enhance operational efficiency and improve the speed and accuracy of information updates. This article explains how to automatically update employee information in Office Station when a request is approved in CollaboFlow. This automation can reduce manual errors and improve the accuracy and speed of operations. Recommended for those who are using CollaboFlow and Office Station and feel challenged by the efficiency of information updates. HR personnel who want to reduce errors and delays in managing employee information and improve accuracy. Administrators in general affairs and HR departments who wish to smooth information sharing between departments and resolve lack of coordination. IT managers and business improvement personnel in small and medium-sized enterprises considering business process automation. Back-office personnel who want to streamline data integration based on attendance management and payroll calculations. Benefits and Examples of CollaboFlow and Office Station Integration Benefit 1: Improved Work Efficiency By automating operations, approved information can be quickly and accurately reflected in Office Station, significantly reducing input errors and delays that occur when done manually. Updating employee information typically involves multiple departments and personnel, which can take time for the entire process. However, with automation using CollaboFlow, information is synchronized immediately after approval, allowing managers to focus on other important tasks. This optimizes human resources and is expected to result in increased productivity. Benefit 2: Ensuring Information Accuracy When humans manually input data, careless mistakes and omissions can occur. Automation ensures that approved data is directly reflected in Office Station, maintaining data consistency and accuracy. Accurate data is essential, especially for operations based on employee information such as payroll calculations and attendance management. This system reduces errors and correction work in subsequent operations, leading to the construction of a highly reliable database. Benefit 3: Strengthening Interdepartmental Collaboration Automation facilitates smooth information sharing across multiple departments. For example, when a recruiter submits and approves new employee information in CollaboFlow, that information is automatically reflected in the Office Station of the general affairs and HR departments. This process smooths interdepartmental communication and reduces the exchanges needed to share necessary information. As a result, team collaboration is strengthened, enabling smooth business operations. Now, let's explain how to update employee information in Office Station when a request is approved in CollaboFlow using the no-code tool Yoom. [What is Yoom] How to Update Content Added to CollaboFlow in Office Station It is possible to achieve this by receiving the registration of records in the CollaboFlow database using the CollaboFlow API and updating the employee information registered in CollaboFlow in Office Station using the API provided by Office Station. Generally, programming knowledge is required to achieve this, but it can be easily accomplished without programming knowledge by using the no-code tool Yoom. This time, we will proceed with four main processes: - Integrate CollaboFlow and Office Station with My Apps - Copy the template - Set the trigger for CollaboFlow, which serves as the starting point of the flow, and set the subsequent operations in Office Station - Turn on the trigger and confirm the linked operation If you are not using Yoom, please register for free from here. If you are already using Yoom, please log in.

Step 1: Integrate Collabflow and Office Station with My Apps

Let's register My Apps to connect Collabflow and Office Station to Yoom.
Registering My Apps first will make automation integration smoother.

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First, let's register Collabflow with My Apps.
First, let's integrate Collabflow with Yoom.
Select "My Apps" → "New Connection" displayed on the left side of the Yoom workspace, then click Collabflow.

Enter any name for the account name.
Please enter the User ID and API key.

This completes the My Apps registration for Collabflow.

Next, we will register Office Station with My Apps.
Select "My Apps" → "New Connection" displayed on the left side of the Yoom workspace, then click Collabflow.

Enter Office Station in the search box and click the displayed suggestion.

Enter any text for the account name.
For other fields, proceed with input while checking with Office Station.
・Office Station is an app available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections of the Flowbot you have set will result in errors, so please be careful.

・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.

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Step 2: Copy the Template‍

To set up automation, click "Try it" on the banner below.

Read the following screen display and click "OK".

Step 3: Set the trigger for the Collaboflow that initiates the flow, followed by the operation settings for the Office Station

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Click the area within the red frame in the image below to set up the Collaboflow.

Verify that there are no mistakes in the Collaboflow account you are integrating with, and click "Next".

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Webhook settings are required in Collaboflow.
Follow the instructions displayed on the screen to proceed with the setup.
※ For instructions on how to set up a Webhook in Collaboflow, please check here.
Once the setup is complete, run a test, and after confirming the test is successful, click "Save".

The Flowbot screen will be displayed again.
Click the area within the red frame to proceed with the setup.
In the "Select Integration Account and Action" screen, click "Next".

The API connection settings screen will be displayed.
Instructions for input are provided below each item, so enter the information accordingly.
After completing the input, run a test, and once the test is confirmed successful, click "Save".

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Finally, set up the Office Station.
Click the area within the red frame.
In the "Select Integration Account and Action" screen, verify that there are no mistakes with the Office Station account you are integrating with, and click "Next".

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The API connection settings screen will be displayed.
Proceed with the input using the integrated account information.

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Once the input is complete, run a test, and after confirming the test is successful, click "Save".

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Step 4: Turn ON the Trigger and Confirm the Linked Operation‍

Finally, the following screen will be displayed, so turn ON the trigger.
The Flowbot will start automatically.

This completes the automation setup. The template used this time is as follows.

Other Automation Examples Using CollaboFlow and Office Station

① Register Employee Information in Google Workspace When a Joining Request is Approved in CollaboFlow

This flow registers employee information in Google Workspace when a joining request is approved in CollaboFlow. Automating the onboarding process reduces human error and enables accurate data management. Eliminating the need for manual data entry can save time and effort, allowing you to focus on other important tasks.

② Register employee information in freee HR labor management once the employment application is approved in CollaboFlow

This is the flow to register employee information in freee HR labor management once the employment application is approved in CollaboFlow. By automating the process, onboarding procedures can be consolidated into a single application, eliminating the need for duplicate entries. Centralized information management enables more efficient administrative operations.

③ Register employee information in Office Station and Google Sheets when there is a response to the Google Form

This is the flow to register employee information in Office Station and Google Sheets when there is a response to the Google Form. By automating the process, it is expected to significantly reduce the time spent on manual data entry.

Summary

The integration of CollaboFlow and Office Station greatly contributes to improving the efficiency and accuracy of operations. By following the steps introduced in this article, achieve automation with no code and optimize your business processes. This will allow you to save time and resources, enabling you to focus on more important tasks.
Please utilize this article to advance your business improvements.