[Simple Setup] How to Automatically Link DeepL Data to ChatGPT

Receive Email Attachments, Process with OCR, Translate with DeepL, Summarize with ChatGPT, and Save to Google Drive

This flow involves translating and summarizing the text from images and PDFs attached to emails, creating a Google Spreadsheet with the content, and saving it to Google Drive.
By automating the series of tasks related to file management, work efficiency is improved.
Foreign language files, which are difficult to understand at a glance, can be listed with Japanese summaries.
※ AI operations for OCR and transcribing audio are features exclusive to the Team Plan and Success Plan. Please note that setting them up with the Free Plan or Mini Plan will result in an error.
※ Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the trial period, you can use all apps and AI operations that normally have restrictions, so feel free to try out any features you are interested in.

Regularly translate reports with DeepL, summarize with ChatGPT, and post to Slack

This flow translates and summarizes a specific file at a designated time and notifies the content to Slack.
By translating monthly reports and notifying only the key points in the team members' language, it enables smooth information sharing and communication.

Let's Create a Flow Integrating DeepL and ChatGPT

Let's dive in and create a flow that integrates DeepL and ChatGPT!

This time, we'll use Yoom to proceed with the integration of DeepL and ChatGPT without any coding.
If you don't have a Yoom account yet, please create one from the Yoom account registration link.

[What is Yoom]

In this article, we will create the process of "translating form content with DeepL and summarizing it with ChatGPT" that we introduced earlier!
The creation process is broadly divided as follows.

• Integration of DeepL and ChatGPT with My Apps
• Copying the Template
• Setting up the Trigger Form, Translation & Summarization, and Email Sending
• Preparing for Flow Operation (Setting the Trigger to ON)

Step 1: Integrating DeepL and ChatGPT with My Apps

Register DeepL and ChatGPT in My Apps and integrate them with Yoom.
Select "My Apps" from the sidebar of the Yoom management screen and click "+ Add" on the right side of the My Apps screen.

Let's start by integrating DeepL.
When the "App List" is displayed, search for and select DeepL.

Set "Account Name", "API Key", and "Domain" according to the on-screen instructions.
For information on obtaining or verifying the DeepL API Key, please refer to the official DeepL help page.

Click "Add".

Return to the "My Apps" screen, and if DeepL has been added, the integration is complete.

Next, let's integrate ChatGPT.
※ To run actions using ChatGPT (OpenAI), you need to subscribe to the OpenAI API paid plan.
Ensure your contract details are in order so that payments can be made smoothly when API usage fees are incurred.

After clicking "+ Add" in "My Apps", when the "App List" is displayed, search for and select ChatGPT.

For "Account Name", set a management name of your choice, and for "Access Token", set the Secret key of the ChatGPT (OpenAI) API.

To create and obtain the API Secret key, first log in to the OpenAI API platform.
Then click the gear icon at the top right → APIKeys in the left menu → Create new secret key at the top right in order.

Set each item and create the Secret key.

Copy the displayed Secret key and save it in a secure location.
<span class="mark-yellow">Note that once you leave the screen, you cannot check it again.</span>

Click "Add".

Return to the "My Apps" screen, and if ChatGPT has been added, the integration is complete.

Step 2: Copying the Template

Once the integration with DeepL and ChatGPT is complete, copy the template you will use.
After logging into Yoom, click "Try it" on the banner below.

The template will be copied to your Yoom management screen.
Click "OK" to proceed with the flow settings.

Step 3: Setting Up the Trigger Form

First, set up the trigger action that will start the flow.
Click "Form".

The form requires at least one question item, and other items can be set optionally.
Enter the form title in "Form".
If necessary, click "Add Form Description" and enter an optional description.

Enter the question item in "Text".
Select the form response format from the dropdown.

By clicking "Add Question", you can increase the number of question items up to 100.

Additionally, you can set up the completion page and access restrictions.

Once the settings are complete, click "Next" at the bottom of the page.

Clicking "Preview Page" or "Completion Page" will display a preview of the created form or completion page.

* The created form can also be checked on the "Preview Page" of the form creation screen.

Enter sample values for each "Retrieved Value" to be used in subsequent action tests.
* As an example, the content of inquiries from overseas is set in "Retrieved Value".
Once the settings are complete, click "Save".

Return to the flow screen, and if the checkmark remains on "Form", it is complete.

Step 4: Setting Up Translation with DeepL

Next, set up the items to be translated with DeepL.
Click "Translate Text" in DeepL.

Review the content and click "Next".

Set the values obtained in step 3 in "Text to Translate".
Delete any default values if they are unnecessary.

Clicking the input field will display a dropdown.
Select the item you want to translate with DeepL from the "Output" of the values obtained in step 3.

* As an example, "Inquiry Content" is selected.

Set the language to translate.
* As an example, set it to translate from English to Japanese.

Various other settings are available.

Click "Test" at the bottom of the page to run a translation test.
When "Test Successful" is displayed, the translation result will be added to "Output", and if there are no issues with the output, click "Save".

※If the test is successful, details appear in each item frame.

Return to the flow screen, and if the checkmark remains on "Translate Text", it is complete.

Step 5: Setting Up Translation with DeepL

Now, set up the items to be summarized with ChatGPT.
Click "Generate Text" in ChatGPT.

‍

Review the content and click "Next".

Set the text you want to summarize in "Message Content".
It is set by default to summarize the text translated in step 4.
If necessary, change to any desired settings.

Various other settings are available.

Click "Test" at the bottom of the page to run a summary test.
When "Test Successful" is displayed, the summarized text will be added to "Output", and if there are no issues with the output, click "Save".

※If the test is successful, details appear in the Response Content frame.

Return to the flow screen, and if the checkmark remains on "Generate Text", it is complete.

Step 6: Setting Up the Email to Send

Finally, set up the email to send the translated and summarized content.
Click "Send Email".

Enter any email address as the recipient in "To".
* Delete the default value if it is unnecessary.

Clicking the input field in "Body" will display a dropdown.
Select the content you want to include in the email body from "Output".

Once the settings are complete, click "Next" at the bottom of the page.

Review the content and click "Test".

※In this example, the tests of DeepL and ChatGPT aren't operated. The retrieved contents aren't displayed in the image below.

When "Test Successful" is displayed, confirm that the email has been sent to the specified recipient and click "Save".
* Gmail screen

Step 7: Preparing to Activate the Flow (Set Trigger to ON)

Return to the flow screen, and if "All settings are complete!" is displayed, the flow setup is complete.
If you want to activate the flow immediately, click "Set Trigger to ON".

If you want to activate it later, you can turn the trigger ON by clicking the trigger switch on the flow screen.

Based on this flow bot, you can automate various other tasks!
Please try the convenient features of Yoom.

If You Want to Connect ChatGPT Data to DeepL

This article introduced a flow to summarize text translated by DeepL with ChatGPT, but if you want to translate text generated by ChatGPT with DeepL, please use the following template.

Summarize Inquiry Content Received in a Form with ChatGPT and Translate with DeepL

This flow summarizes responses to a form with ChatGPT, translates them with DeepL, and then notifies the content by email.
With ChatGPT's summary, the person in charge can immediately understand the content and grasp the priority of the response.
It also saves the trouble of reading the original text, which will speed up the response. It is one of the flows that support multilingual customer support operations.

Create meeting minutes with ChatGPT after a Google Meet session, translate them into multiple languages with DeepL, and share via email

This flow involves transcribing the audio file of the meeting, creating the minutes with ChatGPT, translating them with DeepL, and then sending them via email.
It enables quick information sharing across language barriers and is useful in business settings where meetings with multinational teams or overseas clients are frequent.

Other Automation Examples Using DeepL and ChatGPT APIs

By utilizing the APIs of DeepL and ChatGPT, various automations can be realized.

Automation Examples Using DeepL

Translate foreign language inquiries, quotes, meeting notes, etc., with DeepL and automatically integrate them into Microsoft Teams, Google Sheets, Notion, and more. This enables efficiency improvements in tasks starting from translation.

Examples of Automation Using ChatGPT

With ChatGPT, you can create replies for Outlook emails, automatically classify inquiries and send Slack notifications, generate Zoom meeting minutes, and draft WordPress posts from form content. You can also automate ticket creation by integrating with HubSpot.

In Conclusion

How was it? By integrating DeepL and ChatGPT, you might find solutions to challenges such as "wanting to make multilingual inquiries smoother," "wanting to streamline interactions with overseas," "wanting to reduce the time spent on translation and summarization." Automating translation and summarization tasks can reduce your workload and enable faster information sharing within your team.

<span class="mark-yellow">By utilizing the no-code tool Yoom, you can easily integrate DeepL and ChatGPT without any programming knowledge!</span> If you're interested, start by creating a free account and see how it works for yourself. Registration takes just 30 seconds! You can experience automatic integration right away.

Create a free account now

Why not start automating your translation and summarization tasks for a smarter way of working?