Are you struggling with language barriers when communicating with international members or handling multilingual inquiries?
Tasks like translating, summarizing, and sharing key points in a foreign language can be time-consuming. With the power of ChatGPT and DeepL integration, you can automate these processes. For example, you can automatically translate and summarize inquiries from forms, read and translate PDFs with OCR, or summarize and post multilingual reports directly to Slack.
In this article, we'll explore how ChatGPT and DeepL integration can simplify your everyday workflow.
Meet Yoom: No-Code Automation
Yoom is a next-generation no-code automation that lets you connect and automate tasks between your favorite apps. Connecting different apps can be challenging for non-engineers, but Yoom makes automation accessible to everyone.
🌐 Connect with apps like ChatGPT, DeepL, Slack, and more.
📖 Use automation templates - no technical setup required
📈 Boost productivity and reduce human errors
You don't need to go through a complex setup and IT jargon, you can build your automation workflows with just a few clicks :) It's designed for those who want to streamline their daily work and save hours of time and stress from repetitive work.
In this guide, you'll learn the step-by-step process of how to use Yoom to translate form responses with DeepL, summarize with ChatGPT, then post it to Slack.
✔️ For Those Who Want To Try It Now
Yoom offers ready-made templates to automatically translate and summarize texts.
We’ll also walk you through the step-by-step process of creating this automation flow in the following section of this article.
Translate the contents of the form with DeepL and summarize with ChatGPT.
■Overview The workflow of translating form content with DeepL and summarizing with ChatGPT is ideal for tasks that require multilingual support and information organization. This enables efficient and accurate information processing.
■Recommended for ・Support staff handling customer support requiring multilingual support ・Sales teams wanting to efficiently process large amounts of form input data ・Business persons who want to focus on their main tasks without spending time on translation and summarization ・IT staff interested in business automation using ChatGPT and DeepL
■Notes ・Please integrate DeepL, ChatGPT, and Yoom.
🙌 What You Can Do by Integrating DeepL and ChatGPT
By integrating DeepL with ChatGPT, you can efficiently summarize and share multilingual information. This is ideal for enhancing communication, whether it's handling inquiries from international customers or coordinating with a global team.
Here are some practical, ready-to-use templates that you can try out. Just click on the "Try It" button to get started quickly!
Translate and Summarize Form Response
This automation translates responses from forms using DeepL into any language, summarizes them with ChatGPT, and sends the summarized content via email. DeepL can handle translations for global customers, while ChatGPT filters out important information, helping your team organize and respond effectively.
Translate the contents of the form with DeepL and summarize with ChatGPT.
■Overview The workflow of translating form content with DeepL and summarizing with ChatGPT is ideal for tasks that require multilingual support and information organization. This enables efficient and accurate information processing.
■Recommended for ・Support staff handling customer support requiring multilingual support ・Sales teams wanting to efficiently process large amounts of form input data ・Business persons who want to focus on their main tasks without spending time on translation and summarization ・IT staff interested in business automation using ChatGPT and DeepL
■Notes ・Please integrate DeepL, ChatGPT, and Yoom.
Translate and Summarize Email Attachments and Save to Google Drive
This automation processes email attachments (including PDFs and images), translates with DeepL, summarizes it with ChatGPT, and saves the summary to Google Drive. This can allow efficient file management and easy-to-understand summaries of foreign language documents. Ideal for handling documents for international teams :)
The attached file received by email is processed with OCR, translated with DeepL, summarized with ChatGPT, and saved to Google Drive.
■Overview The "Perform OCR on received email attachments, translate with DeepL, summarize with ChatGPT, and save to Google Drive" workflow is a business workflow for automatically processing and efficiently managing email attachments. This sequence reduces manual effort and facilitates smooth use of information.
■Recommended for: - Businesspersons who want to efficiently manage a large volume of email attachments - Those requiring multilingual support who want to automate translation tasks - Team leaders who want to efficiently summarize attached documents - Personnel who want to automate file organization in Google Drive - Executives promoting digitization and automation of operations
■Notes - Please integrate each of DeepL, ChatGPT with Yoom.
Translate and Summarize Reports, then Share on Slack
This flow translates and summarizes regular reports (e.g., monthly) at scheduled times, then posts the summary directly to Slack. It automatically translates reports into the team's preferred language and posts key points, improving communication and ensuring team members can quickly access relevant updates.
Regularly translate reports using DeepL, summarize them with ChatGPT, and post them on Slack.
■Overview The workflow "Translate reports regularly with DeepL, summarize with ChatGPT, and post to Slack" is a business workflow to facilitate smooth multi-language reporting tasks. By automatically translating and summarizing weekly or monthly reports and sharing the summarized content with the team's Slack channel, it realizes efficient information sharing and smooth communication.
■Recommended for ・Team leaders who regularly create and share multilingual reports ・IT personnel looking to automate tasks using DeepL and ChatGPT ・Businesspersons who spend time on translating and summarizing reports and want to focus on other tasks ・Managers who seek efficient and accurate information sharing within the team ・Executives of SMEs looking to introduce automation tools to improve business efficiency
■Notes ・Please integrate each of DeepL, Google Drive, ChatGPT, and Slack with Yoom.
🚀 Let's Create a Flowbot Integrating DeepL and ChatGPT
Let's walk through how to set up a flow that automatically translates and summarizes form responses with DeepL and ChatGPT, and shares through email.
⏱️ Setup time: 10 minutes
🔧 What You’ll Need
A free Yoom account
Access to DeepL and ChatGPT
If you don’t have a Yoom account yet, register now from thisregistration form!
⚠️ Note: To run ChatGPT (OpenAI) actions, you’ll need a paid OpenAI API plan. Make sure you have your payment set up ready for smoother transactions when the API usage fees are incurred. For more details, visitOpenAI API Pricing.
Translate the contents of the form with DeepL and summarize with ChatGPT.
■Overview The workflow of translating form content with DeepL and summarizing with ChatGPT is ideal for tasks that require multilingual support and information organization. This enables efficient and accurate information processing.
■Recommended for ・Support staff handling customer support requiring multilingual support ・Sales teams wanting to efficiently process large amounts of form input data ・Business persons who want to focus on their main tasks without spending time on translation and summarization ・IT staff interested in business automation using ChatGPT and DeepL
■Notes ・Please integrate DeepL, ChatGPT, and Yoom.
■Overview The workflow of translating form content with DeepL and summarizing with ChatGPT is ideal for tasks that require multilingual support and information organization. This enables efficient and accurate information processing.
■Recommended for ・Support staff handling customer support requiring multilingual support ・Sales teams wanting to efficiently process large amounts of form input data ・Business persons who want to focus on their main tasks without spending time on translation and summarization ・IT staff interested in business automation using ChatGPT and DeepL
■Notes ・Please integrate DeepL, ChatGPT, and Yoom.
Click "OK" and give the Flowbot a name to recognize.
This template will be copied to your “My Project”.
Step 3: Set Up Form Trigger
Let's start by setting up the form trigger.
Click on the trigger action labeled "Form".
The form must include at least one question item, while other items can be added optionally. Enter the form title in the "Form" field. If needed, click on "Add Form Description" to include an optional description.
Enter the question item in "Text". Then, select the response format from the dropdown menu.
Click "Add" to add more question items. You can add max 100 questions.
You can also set up the completion page and access restrictions if needed.
Once the settings are complete, click "Next".
Click "Preview Form" or "Preview Completion Page" to check the preview of the created form or the form completion page.
☝️ You can also preview the created form by clicking on the "Preview Form" button in the form creation page.
Enter sample values for each "Retrieved Value" that will be used in the subsequent actions. For example, set the content of inquiries from overseas in the "Retrieved Value" field. Once the settings are complete, click "Save".
📚 References: For more details on how to set up a form trigger, you can refer to the full guide here.
Step 4: Translate with DeepL
Next, we will set up an action to translate with DeepL. Click on the action labeled "Translate Text".
This screen is pre-configured. Check if there are no issues, then click "Next".
Use the retrieved values from step 3 in the "Text to Translate" field. If any default values are not needed, you can delete them.
Click the input field to open a dropdown menu. Select the item you want to translate with DeepL from the "Retrieved Value" obtained in step 3. For example, choose the inquiry content "Text".
Set the language for translation. For this example, we'll choose to translate from English to Japanese.
There are other small settings that you can set up.
Show character count: select 'yes' if you want to display the character count.
Sentence splitting: select the options from the dropdown.
Preserve formatting: select 'yes' if you want to keep the original formatting.
Translation tone: choose from the dropdown.
Click "Test" to run a translation test. When "Test Successful" appears, the translation result will be added to the "Retrieved Data". If the retrieved data is correct, click "Save".
Step 5: Create a Summary
Now, let's set up an action to automatically summarize with ChatGPT. Click on the action labeled "Generate Text".
This screen is pre-configured. Check if there are no issues, then click "Next".
In the "Message Content", select the text you want to summarize. By default, it is set to summarize the text translated in step 4. But you can change it if needed.
There are other small settings that you can set up.
Role: Set the role of the entity (default: 'user').
Temperature: Set a value between 0 and 1. A higher value (e.g., 0.8) generates more creative and varied responses, while a lower value (e.g., 0.3) produces more focused and consistent outputs. It can be left blank.
Maximum token count: The maximum number of tokens allowed in the generated text. It can be left blank.
Model ID: Select the model to be used for generating texts (default, 'gpt-4o'). Different models may affect the quality and style of the output.
Once everything is set, hit "Test".
If the test is successful, the summarized text will be added to the "Retrieved Data".
If there are no issues, click "Save".
Step 6: Send the Summary via Email
Finally, let's set up to automatically send the summarized context through email. Click the action labeled "Send Email".
Enter the recipient's email address in the "To" field. If the default value is not needed, you can delete it.
Click the input field in the "Body" section. A dropdown menu will appear. Select the content you wish to include in the email body from the "RetrievedValue" options.
Once the settings are complete, click "Next" at the bottom of the page.
Review the email and click "Test".
For this example, the tests for DeepL and ChatGPT have not been executed, so the retrieved data are not displayed in the image below.
Check that the email has been sent to the specified recipient. After confirming, click "Save".
Step 7: Activate the Flowbot
Toggle the "Trigger On" button to activate your flow! Check if the Flowbot you set up is working properly.
To activate it later, simply toggle the trigger switch on the flow screen to "ON".
That's it! Your Flowbot is ready :)
🔁 Want to Connect ChatGPT Data to DeepL Instead?
You can also go the other way around, send ChatGPT data to DeepL.
Summarize Inquiry Content and Translate
This automation takes form responses, summarizes them with ChatGPT, and translates them using DeepL before sharing them through email. With the power of ChatGPT and DeepL combined, the team can quickly get updates in multi-languages.
Summarize the inquiry received through the form using ChatGPT and translate it with DeepL.
■Overview The "Summarize inquiries received via the form with ChatGPT and translate with DeepL" workflow is a business workflow aimed at improving the efficiency of inquiry handling. By utilizing this workflow, it is possible to automatically summarize inquiries received via Google Forms, translate them if necessary, and send them via email.
■Recommended for ・Sales representatives who receive a large number of inquiries using Google Forms ・Support teams that need to handle inquiries in multiple languages ・IT personnel considering automating tasks using ChatGPT and DeepL ・Team leaders who feel burdened by organizing and sharing inquiry content
■Notes ・Please integrate Google Forms, ChatGPT, and DeepL with Yoom. ・To execute actions with ChatGPT (OpenAI), a paid plan contract for OpenAI's API is required. (Payment must be possible when the API is used) https://openai.com/ja-JP/api/pricing/ ・The use of ChatGPT's API is provided by OpenAI for a fee, and it is charged based on tokens during API communication. Therefore, please be aware that an error will occur if payment cannot be made when using the API. ・Refer to the following for how to obtain response content when using Google Forms as a trigger. https://intercom.help/yoom/en/articles/6807133
This flow automatically transcribes the meeting, creates minutes with ChatGPT, translates them into different languages with DeepL, and then sends them through email. Perfect for teams working with multinational teams or clients who need quick, multilingual communication following meetings.
After a Google Meet meeting, create minutes using ChatGPT, translate them into multiple languages with DeepL, and share via email.
■Overview The "Create meeting minutes with ChatGPT after a Google Meet meeting, translate them into multiple languages with DeepL, and share via email" workflow automates the process from creating meeting minutes to multilingual support and sharing after a meeting. By quickly recording the meeting content, translating it into the necessary languages, and instantly sharing it with the entire team, it enhances communication efficiency.
■Recommended for ・Project leaders who frequently hold meetings with multinational teams and find it cumbersome to translate meeting minutes into multiple languages ・Business people who want to improve work efficiency by not spending time on creating and sharing meeting minutes after meetings ・IT personnel in companies who want to automate business processes using ChatGPT and DeepL to facilitate communication ・Team members who use email regularly and want to achieve efficient information sharing
■Notes ・Please integrate Google Meet, ChatGPT, and DeepL with Yoom. ・To execute ChatGPT (OpenAI) actions, a paid plan contract for OpenAI's API is required. (Payment must be possible when the API is used) https://openai.com/ja-JP/api/pricing/ ・The use of ChatGPT's API is provided by OpenAI for a fee, and it is a pay-as-you-go system based on tokens during API communication. Therefore, please be aware that an error will occur if payment cannot be made when using the API.
💡 Other Automation Examples Using DeepL and ChatGPT
You can try out more automations by utilizing DeepL and ChatGPT with Yoom. Here are some more examples you can explore for your next automation!
Automation Using DeepL
With DeepL, you can easily translate foreign language inquiries, quotes, meeting notes, and more. Integrating DeepL with tools like Microsoft Teams, Google Sheets, Notion, and others can make the translation process smoother and easy :)
After the meeting ends on Google Meet, transcribe the conversation and translate it using DeepL, then add it to Notion.
■Overview This is a flow to transcribe a meeting on Google Meet, translate it with DeepL, and add it to Notion. With Yoom, you can easily achieve this flow without programming, as it allows for integration between apps.
■Recommended for ・Those who regularly hold meetings with overseas teams using Google Meet ・Those who spend a lot of time creating meeting minutes ・Those who want to improve the efficiency of translation work
■Notes ・Please integrate Google Meet, DeepL, and Notion with Yoom. ・The AI operation to transcribe OCR or audio is only available in the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operation set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations). ・The maximum downloadable file size is 300MB. Depending on the app's specifications, it may be less than 300MB, so please be careful. ・For details on the file size that can be handled by triggers and each operation, click here.
■Overview The "Automatically translate foreign language inquiries with DeepL and notify Microsoft Teams" flow is a business workflow designed to facilitate smooth multilingual customer support.
■Recommended for ・Customer support representatives who feel challenged by handling inquiries in multiple languages ・IT personnel in companies looking to efficiently share information within the team using DeepL and Microsoft Teams ・Sales team leaders involved in international business expansion who require prompt responses ・Business owners considering automating business processes to improve the quality of customer support
■Notes ・Please integrate DeepL and Microsoft Teams with Yoom. ・Microsoft365 (formerly Office365) has both a home plan and a general corporate plan (Microsoft365 Business), and if you are not subscribed to the general corporate plan, authentication may fail.
■Overview This flow reads a quotation received by email via OCR, translates it with DeepL, and adds it to a Google Spreadsheet. Yoom allows for integration between applications without the need for programming, making it easy to achieve this flow.
■Recommended for ・Those who manage the contents of quotations received via email in a Google Spreadsheet ・Those who find manual transcription of quotation items bothersome ・Sales representatives interacting with customers of overseas companies
■Notes ・Please link each of DeepL and Google Spreadsheet with Yoom.
■Overview This is a flow to translate an email received in Gmail with DeepL and request the person in charge. With Yoom, you can easily achieve this flow without programming by linking apps.
■Recommended for ・Those working in a global team who want to facilitate communication between multiple languages ・Those who frequently receive emails in foreign languages from overseas clients or customers and need to quickly understand and respond to the content ・Those who want to smoothly proceed with translation of email content with DeepL and email response requests ・Those who want to prevent missing important business emails ・Support team members who are conducting international customer support and want to improve the efficiency of multilingual inquiry handling
■Notes ・Please link Gmail and DeepL with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, and 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
■Overview This is a flow to translate the quote answered in the form into a foreign language using DeepL, issue and send the quotation, and save it to Box. With Yoom, you can easily achieve this flow without programming, as it allows integration between apps.
■Recommended for ・Those who want to streamline the creation of multilingual quotations ・Those who manage quotations with Box ・Those who want to streamline the translation work into foreign languages using DeepL and maintain consistency in the translation content
■Notes ・Please integrate Yoom with both DeepL and Box.
■Overview The "After Zoom meeting, create minutes with ChatGPT and send email to participants" flow is a business workflow that automates the creation and sharing of meeting records. It is an ideal workflow for teams that frequently hold meetings or organizations that prioritize the accuracy of records.
■Recommended for ・Business persons who frequently use Zoom and spend time creating minutes after meetings ・Project managers who want to accurately record meeting content and share it with the entire team ・IT personnel who want to improve work efficiency by utilizing ChatGPT ・Managers of companies who want to improve the quality of minutes and facilitate smooth information sharing ・Team leaders who find manual minute creation burdensome in meetings with many participants
■Notes ・Please link Zoom, ChatGPT, and Yoom respectively. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, and 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・To obtain Zoom recording information, meeting data must be cloud recorded. ・Cloud recording is limited to specific Zoom plans, so please be careful. Please refer to here for details. ・The maximum downloadable file size is 300MB. Depending on the app's specifications, it may be less than 300MB, so please be careful. ・Please check below for details on the file size that can be handled by triggers and each operation. https://intercom.help/yoom/ja/articles/9413924 ・OCR or AI operations that transcribe audio to text are functions available only in the Team Plan and Success Plan. In the case of the Free Plan and Mini Plan, the operations of the flow bot set will result in an error, so please be careful. ・Paid plans such as Team Plan and Success Plan can be tried for free for two weeks. During the free trial, you can use restricted apps and AI functions (operations).
■Overview The "Organize form content with ChatGPT and create a draft in WordPress" workflow is a business workflow that reduces the effort of content creation. This makes the content creation process smoother.
■Recommended for ・Bloggers and content creators who tend to spend a lot of time creating blog posts ・Those who want to efficiently manage content by integrating ChatGPT and WordPress ・Those who regularly update blogs but struggle with coming up with article ideas ・Web marketers who want to improve efficiency by utilizing automation
■Notes ・Please integrate Yoom with both ChatGPT and WordPress. ・To execute ChatGPT (OpenAI) actions, a paid OpenAI API plan is required. (Payment must be possible when the API is used) https://openai.com/ja-JP/api/pricing/ ・The use of ChatGPT's API is provided by OpenAI for a fee, and it is a pay-as-you-go system based on tokens during API communication. Therefore, please be aware that an error will occur if payment cannot be made when using the API.
By integrating DeepL and ChatGPT, you can solve common challenges like handling multilingual inquiries, improving communication with international teams, and reducing the time spent on the translation and summarization process. This can reduce manual workload for your team and enable quicker, more efficient information sharing :)
Best of all, no specialized knowledge is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!
Having worked as a system engineer for four years, I often struggled with manually entering attendance data into Excel and digitizing receipts. I wish I had discovered Yoom sooner. Although I have only just begun using Yoom, I am committed to providing information that will help fulfill everyone's wish for automation.
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