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Are you struggling with language barriers when communicating with international members or handling multilingual inquiries?
Tasks like translating, summarizing, and sharing key points in a foreign language can be time-consuming. With the power of ChatGPT and DeepL integration, you can automate these processes. For example, you can automatically translate and summarize inquiries from forms, read and translate PDFs with OCR, or summarize and post multilingual reports directly to Slack.
In this article, we'll explore how ChatGPT and DeepL integration can simplify your everyday workflow.
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In this guide, you'll learn the step-by-step process of how to use Yoom to translate form responses with DeepL, summarize with ChatGPT, then post it to Slack.
Yoom offers ready-made templates to automatically translate and summarize texts.
We’ll also walk you through the step-by-step process of creating this automation flow in the following section of this article.
■Overview
The flow of "Translating form content with DeepL and summarizing it with ChatGPT" is an optimal workflow for tasks requiring multilingual support and information organization.
This enables efficient and accurate information processing.
■Recommended for
■Benefits of using this template
By integrating DeepL with ChatGPT, you can efficiently summarize and share multilingual information. This is ideal for enhancing communication, whether it's handling inquiries from international customers or coordinating with a global team.
Here are some practical, ready-to-use templates that you can try out. Just click on the "Try It" button to get started quickly!
This automation translates responses from forms using DeepL into any language, summarizes them with ChatGPT, and sends the summarized content via email. DeepL can handle translations for global customers, while ChatGPT filters out important information, helping your team organize and respond effectively.
■Overview
The flow of "Translating form content with DeepL and summarizing it with ChatGPT" is an optimal workflow for tasks requiring multilingual support and information organization.
This enables efficient and accurate information processing.
■Recommended for
■Benefits of using this template
This automation processes email attachments (including PDFs and images), translates with DeepL, summarizes it with ChatGPT, and saves the summary to Google Drive. This can allow efficient file management and easy-to-understand summaries of foreign language documents. Ideal for handling documents for international teams :)
■Overview
The workflow "Process email attachments with OCR, translate with DeepL, summarize with ChatGPT, and save to Google Drive" is a business workflow designed to automatically process and efficiently manage email attachments.
This series of steps eliminates manual effort and allows for smooth utilization of information.
■Who should use this template
■Benefits of using this template
This flow translates and summarizes regular reports (e.g., monthly) at scheduled times, then posts the summary directly to Slack. It automatically translates reports into the team's preferred language and posts key points, improving communication and ensuring team members can quickly access relevant updates.
■Overview
The workflow of "Regularly translating reports with DeepL, summarizing with ChatGPT, and posting to Slack" is designed to facilitate smooth reporting operations in multiple languages.
By automatically translating weekly or monthly reports and sharing the summarized content in the team's Slack channel, it enhances the efficiency of information sharing and smoothens communication.
■Who should use this template
■Benefits of using this template
Let's walk through how to set up a flow that automatically translates and summarizes form responses with DeepL and ChatGPT, and shares through email.
⏱️ Setup time: 10 minutes
🔧 What You’ll Need
If you don’t have a Yoom account yet, register now from this registration form!
⚠️ Note: To run ChatGPT (OpenAI) actions, you’ll need a paid OpenAI API plan. Make sure you have your payment set up ready for smoother transactions when the API usage fees are incurred. For more details, visit OpenAI API Pricing.
■Overview
The flow of "Translating form content with DeepL and summarizing it with ChatGPT" is an optimal workflow for tasks requiring multilingual support and information organization.
This enables efficient and accurate information processing.
■Recommended for
■Benefits of using this template
After logging into Yoom, go to "My Apps" from the left side menu, and click the "+ Add" button.
Let's start by integrating DeepL.
Search for DeepL in the app list and select it.
Account Name
API Key
Domain
Then, click "Add".
Once you see that DeepL has been added under My Apps, then your integration is complete!
Similarly, go to "My Apps" from the left side menu, and click the "+ Add" button.
Search for "ChatGPT" from the app list and select it.
Enter the account name.
Use a name that's easy to recognize, such as your company name or the person responsible for the account.
To get your access token, you need to create and obtain the API Secret key.
First, log in to the OpenAI API platform.
Then click the gear icon at the top right → API Keys in the left menu → Create new secret key at the top right in order.
Set each item and create the Secret key.
Copy the displayed Secret key and save it in a secure location.
‼️ Once you leave this screen, you will not be able to view the key again!
Paste it into the AccessToken field, and click "Add".
Then you should see ChatGPT added to your My Apps :)
Click the "Try It" button to copy the pre-built template into your project.
■Overview
The flow of "Translating form content with DeepL and summarizing it with ChatGPT" is an optimal workflow for tasks requiring multilingual support and information organization.
This enables efficient and accurate information processing.
■Recommended for
■Benefits of using this template
Click "Try this template".
Click "OK" and give the Flowbot a name to recognize.
This template will be copied to your “My Project”.
Let's start by setting up the form trigger.
Click on the trigger action labeled "Form".
The form must include at least one question item, while other items can be added optionally.
Enter the form title in the "Form" field.
If needed, click on "Add Form Description" to include an optional description.
Enter the question item in "Text".
Then, select the response format from the dropdown menu.
Click "Add" to add more question items. You can add max 100 questions.
You can also set up the completion page and access restrictions if needed.
Once the settings are complete, click "Next".
Click "Preview Form" or "Preview Completion Page" to check the preview of the created form or the form completion page.
☝️ You can also preview the created form by clicking on the "Preview Form" button in the form creation page.
Enter sample values for each "Retrieved Value" that will be used in the subsequent actions.
For example, set the content of inquiries from overseas in the "Retrieved Value" field.
Once the settings are complete, click "Save".
📚 References: For more details on how to set up a form trigger, you can refer to the full guide here.
Next, we will set up an action to translate with DeepL.
Click on the action labeled "Translate Text".
This screen is pre-configured. Check if there are no issues, then click "Next".
Use the retrieved values from step 3 in the "Text to Translate" field.
If any default values are not needed, you can delete them.
Click the input field to open a dropdown menu.
Select the item you want to translate with DeepL from the "Retrieved Value" obtained in step 3.
For example, choose the inquiry content "Text".
Set the language for translation.
For this example, we'll choose to translate from English to Japanese.
There are other small settings that you can set up.
Click "Test" to run a translation test.
When "Test Successful" appears, the translation result will be added to the "Retrieved Data".
If the retrieved data is correct, click "Save".
Now, let's set up an action to automatically summarize with ChatGPT.
Click on the action labeled "Generate Text".
This screen is pre-configured. Check if there are no issues, then click "Next".
In the "Message Content", select the text you want to summarize.
By default, it is set to summarize the text translated in step 4.
But you can change it if needed.
There are other small settings that you can set up.
Once everything is set, hit "Test".
If the test is successful, the summarized text will be added to the "Retrieved Data".
If there are no issues, click "Save".
Finally, let's set up to automatically send the summarized context through email.
Click the action labeled "Send Email".
Enter the recipient's email address in the "To" field.
If the default value is not needed, you can delete it.
Click the input field in the "Body" section.
A dropdown menu will appear. Select the content you wish to include in the email body from the "Retrieved Value" options.
Once the settings are complete, click "Next" at the bottom of the page.
Review the email and click "Test".
For this example, the tests for DeepL and ChatGPT have not been executed, so the retrieved data are not displayed in the image below.
Check that the email has been sent to the specified recipient.
After confirming, click "Save".
Toggle the "Trigger On" button to activate your flow!
Check if the Flowbot you set up is working properly.
To activate it later, simply toggle the trigger switch on the flow screen to "ON".
That's it!
Your Flowbot is ready :)
You can also go the other way around, send ChatGPT data to DeepL.
This automation takes form responses, summarizes them with ChatGPT, and translates them using DeepL before sharing them through email. With the power of ChatGPT and DeepL combined, the team can quickly get updates in multi-languages.
■Overview
The workflow "Summarize inquiries received via forms using ChatGPT and translate them with DeepL" is a business workflow aimed at improving the efficiency of handling inquiries.
By utilizing this workflow, inquiries received via Google Forms can be automatically summarized, translated if necessary, and then sent via email.
■Recommended for
■Benefits of using this template
This flow automatically transcribes the meeting, creates minutes with ChatGPT, translates them into different languages with DeepL, and then sends them through email. Perfect for teams working with multinational teams or clients who need quick, multilingual communication following meetings.
■Overview
The workflow of "Creating meeting minutes with ChatGPT after a Google Meet session, translating them into multiple languages with DeepL, and sharing via email" automates the process from minute creation to multilingual support and sharing after meetings.
By quickly recording the content of meetings, translating it into necessary languages, and instantly sharing it with the entire team, it enhances communication efficiency.
■Recommended for
■Benefits of using this template
You can try out more automations by utilizing DeepL and ChatGPT with Yoom. Here are some more examples you can explore for your next automation!
With DeepL, you can easily translate foreign language inquiries, quotes, meeting notes, and more. Integrating DeepL with tools like Microsoft Teams, Google Sheets, Notion, and others can make the translation process smoother and easy :)
■Overview
This flow involves transcribing a meeting on Google Meet, translating it with DeepL, and adding it to Notion after the meeting ends.
With Yoom, you can easily integrate apps without programming, making it simple to implement this flow.
■Recommended for
■Benefits of using this template
When conducting meetings with overseas teams on Google Meet and compiling them as minutes, manual translation is time-consuming and inefficient.
Additionally, if there are unfamiliar words or content, the time spent researching can increase, potentially delaying the creation of meeting minutes.
In this flow, once a meeting on Google Meet ends, the recording information is transcribed, and the translation and addition to the Notion database are automated with DeepL.
This streamlines the entire translation process, eliminating the need for manual translation and allowing for speedy creation of meeting minutes.
By adding the transcribed content and DeepL translation results to Notion, you can efficiently perform translation error corrections and verification tasks.
■Overview
The "Automatically translate foreign language inquiries with DeepL and notify Microsoft Teams" flow is a business workflow designed to facilitate smooth multilingual customer support.
■Recommended for
■Benefits of using this template
■Overview
This flow involves reading a quotation received via email using OCR, translating it with DeepL, and adding it to a Google Spreadsheet.
With Yoom, you can easily achieve this flow without any programming, as it allows for seamless integration between apps.
■Recommended for
■Benefits of using this template
By managing quotations sent from overseas companies in Google Spreadsheets, you can facilitate centralized data management.
However, depending on the content of the quotations, translation may be necessary, and performing translation tasks alongside transferring data to Google Spreadsheets may decrease work efficiency.
This flow allows you to automate the process of reading quotations received via email with OCR, translating them into Japanese, and transferring them to Google Spreadsheets.
By automating the transfer process to Google Spreadsheets, you can prevent errors and omissions that occur during manual entry.
Additionally, there is no need to manually transfer the content you want to translate from the quotation to DeepL, allowing you to perform the entire process seamlessly.
■Overview
This is a flow where, upon receiving an email in Gmail, it is translated with DeepL and then assigned to the responsible person.
With Yoom, you can easily achieve this flow without the need for programming, as it allows for integration between apps.
■Recommended for
■Benefits of using this template
When communicating with team members handling different languages, overseas partners, or clients, delays in translating and sharing communication content can lead to work delays.
By implementing this flow, when an email is received in Gmail, translation with DeepL and response requests are automatically carried out.
This eliminates the need to manually translate or request responses, allowing email recipients to focus on more important tasks.
Additionally, with the swift completion of translation and response requests after receiving emails, assigned tasks can be smoothly progressed.
■Overview
This flow translates the estimates answered in the form into foreign languages using DeepL, issues and sends the estimate, and saves it to Box.
With Yoom, you can easily achieve this flow without any programming, as it allows for integration between apps.
■Recommended for
■Benefits of using this template
If you frequently create multilingual estimates, translating Japanese into various languages can be a hassle.
Additionally, when creating estimates manually, it requires time for post-creation checks and revisions, which may delay the sending process.
With this flow, you can automate the translation into foreign languages, issuance and sending of estimates, and saving to Box based on the information from the form responses.
It allows for customization according to your needs by enabling translation into foreign languages for specific items answered in the form.
By automating the issuance and sending of estimates, the workload is reduced, and file management in Box becomes easier.
With ChatGPT, you can easily automate tasks like generating replies, classifying inquiries, sending notifications, and creating meeting minutes.
■Overview
The flow of "Creating meeting minutes with ChatGPT and emailing them to participants after a Zoom meeting" automates the process of recording and sharing meeting details.
This workflow is ideal for teams that frequently hold meetings or organizations that prioritize accuracy in record-keeping.
■Recommended for
■Benefits of using this template
◼️Overview
When an inquiry email is received, ChatGPT is used to automatically classify the inquiry content and notify the appropriate Slack channel.
This enables a quick response to inquiries.
◼️Setup Instructions
1. Set up an email trigger that activates the flow bot when an inquiry email is received.
2. Configure the inquiry email address to forward to the email address set in Yoom.
3. Use ChatGPT's "Converse" action to extract and automatically classify the inquiry content from the email body.
4. Appropriately configure the message content. Set switching conditions with command operations.
5. Set the items you want to sort emails by based on ChatGPT's response content.
6. For each item, configure the channel ID and message content for the Slack "Send a message to channel" action.
◼️Notes
・Integrate ChatGPT, Slack, and Yoom.
・Depending on the inquiry content, special processing or assignment to a person in charge may be necessary, so you can add flows to accommodate this.
・Using ChatGPT or OpenAI's API may incur costs payable to OpenAI. Please check OpenAI's official website for details.
・"Switch destination" is a feature (operation) available with the Mini Plan or higher. For the Free Plan, the operation set in the flow bot will result in an error, so please be careful.
・Paid plans like the Mini Plan offer a two-week free trial. During the free trial, you can use restricted apps and features (operations).
■Overview
The workflow "Creating and Sending Reply Emails Received in Outlook Using ChatGPT" is a business workflow that enhances the efficiency of email correspondence.
By utilizing this workflow, you can seamlessly generate and send reply emails automatically through the integration of Outlook and ChatGPT.
This allows you to reduce effort while achieving high-quality email correspondence.
■Recommended for
■Benefits of Using This Template
■Overview
The workflow "Organize form content with ChatGPT and create a draft in WordPress" is a business workflow that reduces the hassle of content creation.
This makes the content creation process smoother.
■Recommended for
■Benefits of using this template
■Overview
This is a flow where a ticket is created in HubSpot based on ChatGPT's response when a new company is registered in HubSpot.
■Recommended for
1. Sales Department
・Teams that want to automatically generate response strategies and additional information using ChatGPT every time a new company is registered in HubSpot, and create tickets based on that.
・Teams that want to quickly analyze new company information and conduct appropriate follow-ups.
2. Customer Support Team
・Teams that want to automatically create tickets for the support team to respond quickly and appropriately by using ChatGPT's response results when a new company is registered.
3. Marketing Department
・Teams that want to trigger the registration of a new company to create tickets based on marketing information and response strategies obtained from ChatGPT, and streamline campaigns and follow-ups.
4. Project Management Team
・Teams that want to automatically analyze new company information and utilize ChatGPT's response results to establish project response strategies and create tickets.
■Benefits of Using This Template
・By utilizing ChatGPT to automatically generate response strategies and additional information every time a new company is registered, and creating tickets in HubSpot based on that, you can significantly reduce manual effort.
・Using ChatGPT ensures that the response strategies and information for new companies are of high quality, improving the quality of customer interactions.
■Notes
・Please integrate both HubSpot and ChatGPT with Yoom.
・There may be additional costs incurred with OpenAI for using ChatGPT or OpenAI's API. Please check OpenAI's official website for details.
・AI operations are functions (operations) available only in the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, the operations set in the flow bot will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations).
By integrating DeepL and ChatGPT, you can solve common challenges like handling multilingual inquiries, improving communication with international teams, and reducing the time spent on the translation and summarization process. This can reduce manual workload for your team and enable quicker, more efficient information sharing :)
Best of all, no specialized knowledge is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!
