🚀 Let's Create a Flowbot to Integrate Microsoft Teams and DeepL

We'll walk you through how to set up a flow that <span class="mark-yellow">automatically translates messages containing specific words in Microsoft Teams using DeepL, and forwards the translated message to another channel</span>.

⏱️ Setup time: 10 minutes

🔧 What You’ll Need

• A free Yoom account
• Access to DeepL and Microsoft Teams

If you don’t have a Yoom account yet, register now from this registration form!

⚠️ Note: "Microsoft 365 (formerly Office 365)" includes both personal and business plans. If you’re using a personal plan, Yoom’s authentication may not work properly. We recommend using a Microsoft 365 Business account for a stable connection.

⚠️ Note: The branch command function used in this Flowbot is only available on Yoom’s paid plans. If you’re using the Free plan, the Flowbot may face errors due to limited access. But don’t worry - all plans have a 2-week free trial!  You can try all features without restrictions. For more info about Yoom and its plans, visit our Yoom Help Center.

Step 1: Connect Microsoft Teams and DeepL in My Apps

Connect Microsoft Teams

After logging into Yoom, go to "My Apps" from the left side menu, and click the "+ Add" button.

Search for "Microsoft Teams" from the app list and select it. 

Enter your account information and sign in.

Connect DeepL

Similarly, go to My Apps and click "Add".

Search for DeepL in the app list and select it.

Account Name

• Enter the account name.
• Use a name that's easy to recognize, such as your company name or the person responsible for the account.

API Key

• Follow the instructions in this guide to learn how to obtain and verify the API Key.
• Use a name that's easy to recognize, such as your company name or the person responsible for the account.

Domain

• Set the domain based on your DeepL API plan.
• For the Free Plan, use api-free.deepl.com
• For the Paid Plan, use api.deepl.com

Step 2: Copy the Template

Click the "Try It" button to copy the pre-built template into your project.

Click "Try this template". 

Click "OK" and give the Flowbot a name to recognize.

This template will be copied to your “My Project”.

Step 3: Set Up Microsoft Teams Trigger Action

Now let's set up a flow that runs when a message is sent in Microsoft Teams.
Click on the red frame below.

Change the title (optional) and select your Microsoft account. Then click "Next".

Set your trigger interval (frequency of sync) on how frequently Yoom checks Microsoft Teams for updates.
It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.  We recommend setting the trigger to the shortest activation interval available for your plan.

⚠️ Note: The trigger interval varies depending on your Yoom plan. Be sure to check your current plan’s limit.

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Then, select the Team ID and the Channel ID (specify where Yoom checks for updates) from the displayed options.

Send a test message and click "Test".
If the test is successful, you will see the retrieved values get updated as below.

📚 Reference: For more details on retrieved values and how to set them up, see the guide here.

Make sure you save your settings.

Step 4: Branch by Keywords

Click on the action labeled "Command Operation". We will now set up to branch the translation step based on specific keywords.

This step is already pre-configured.

In the screen below, the flow is set up to proceed with the translation only when #support is included in the message. You can also customize the key words (red framed section) to change your condition.

Once the setting is complete, hit "Save".

📚 References: For more details on how to set up a branching, you can refer to the full guide here.

Step 5: Translate with DeepL

Now let's set up an action to translate with DeepL.
Click on the action labeled "Translate Text".

Give your action a title (optional), and check that the correct account is selected for DeepL.
Then click "Next".

Specify the text to translate.
Select the retrieved value "Message Content" from the "When a message is sent to the channel" action.
By setting it up as below, you can automatically share the messages posted on Microsoft Teams with DeepL.

Next, select the languages. For this example, we'll select "English" as the source language and "Japanese" as the target language.

Context refers to the background information provided during translation to clarify the meaning of specific terms or phrases. By setting the correct context, you can get more natural and accurate translations.

There are other small settings that you can set up (optional).

• Show Character Count: Select 'Yes' if you want to display the character count.
• Split Sentences: Select from the dropdown.
• Keep Original Formatting: Select 'yes' if you want to keep the original formatting.
• Translation Tone: Select from the dropdown.

Once you're done with the setting, click "Test".
The retrieved data will get updated as below, then click "Save".

Step 6: Send the Translated Message to Microsoft Teams Channel

This is the final step. Let's send the translated results to a channel in Microsoft Teams.
Click on the action labeled "Send Message to Channel".

Change the title (optional) and check if your Microsoft account is selected. Then click "Next".

Select the Team ID and the Channel ID (where to send the translated result) from the displayed options.

The pre-configured message is set to share the following.

• Send Date
• Message ID (English message received in Microsoft Teams)
• Original English Text
• Translated Text

You can modify what information you want to share in the message.

If you want to send a mention or attach a file, enter the relevant information in the fields.

After the setup is complete, click "Test" and check if you receive the message on the specified Microsoft Teams.

Once the test success is confirmed, click "Save".

Step 7: Activate the Flowbot

Toggle the "Trigger On" button to activate your flow!
Check if the Flowbot you set up is working properly.

That’s it! 🎉

You're Flowbot is complete :)

🔁 Want to Link DeepL Data to Microsoft Teams Instead?

You can also go the other way around, send DeepL data to Microsoft Teams.

Automatically Translate Foreign Language Inquiries and Share in Microsoft Teams

<span class="mark-yellow">Perfect for customer support teams looking to improve handling multilingual inquiries</span>. It's also recommended for international teams looking to improve team communication by integrating DeepL and Microsoft Teams.

Automatically Translate Documents at a Scheduled Time and Share in Microsoft Teams

Recommended for business professionals who regularly need to translate documents and share them with their team.

💡‍ Other Automation Examples Using Microsoft Teams and DeepL

You can try out more automations by utilizing DeepL and Microsoft Teams with Yoom. Here are some examples you can explore for your next automation!

Automation Examples Using Microsoft Teams

By integrating Microsoft Teams with Yoom, you can set up automatic notifications and create folders based on posts within Teams.

Automation Examples Using DeepL

By integrating DeepL with Yoom, you can automatically translate content received through emails or data from platforms like Notion and Google Docs.

📖 Summary

Now you know <span class="mark-yellow">how to integrate Microsoft Teams with DeepL to streamline your multilingual communication</span>. By integrating these two applications, you can automate the translation and sharing of messages, saving time and allowing you to focus on other tasks.  Best of all, no coding knowledge is required, so anyone can set it up easily :) Ready to simplify your workflows? Sign up for Yoom and try it today!

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