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"With the increase in globalization, communication in multiple languages is becoming more common, making translation a challenging task..."
Are you facing such concerns?
If you regularly use Microsoft Teams for communication, the automation introduced in this article is recommended.
For example, when a message containing specific keywords is posted on Microsoft Teams, it can be translated with DeepL and forwarded to another channel.
By implementing this automation, the effort of translation and notification can be significantly reduced.
Conversely, it is also possible to automatically notify Microsoft Teams of content translated by DeepL.
<span class="mark-yellow">Utilizing such automation will enable smoother communication!</span>
The automation setup does not require programming, so even those who are apprehensive about the operation can use it with confidence.
By using Yoom, you can easily integrate Microsoft Teams and DeepL without any code.
Yoom provides templates for integrating Microsoft Teams and DeepL in advance, so you can achieve integration immediately just by registering, even without API knowledge.
By integrating Microsoft Teams with the DeepL API, you can automatically link Microsoft Teams data to DeepL! For example, you can automatically perform data integration like the one below without human intervention.
This is recommended for team leaders who use Microsoft Teams regularly and need multilingual support, or managers looking to improve communication efficiency in international projects.
Recommended for companies that want to facilitate communication in multinational teams and project managers who frequently deal with interactions in different languages.
This flow automatically adds tasks with a specific status to Notion as a regular report according to the specified schedule.
It eliminates the hassle of regularly adding specific task information and contributes to the efficiency of project management.
Now, let's create a flow to integrate Microsoft Teams and DeepL!
We will proceed with the integration of Microsoft Teams and DeepL using Yoom without any coding. If you do not have a Yoom account yet, please create one using this registration form.
[About Yoom]
This time, we will create a flow bot that automatically translates messages containing specific keywords posted in Microsoft Teams using DeepL and forwards them to another channel!
The creation process is broadly divided into the following steps:
Let's register the apps we will use this time in Yoom's My Apps!
Registering in My Apps beforehand will make the later settings smoother.
Click "Add" on the right side of the Yoom screen.
*Regarding Microsoft365 (formerly Office365), if you are not subscribed to the general corporate plan (Microsoft365 Business), authentication may fail.
Enter Microsoft Teams in the search box and click the displayed suggestion.
Enter your account information.
Once sign-in is complete, you will return to the My Apps screen, and Microsoft Teams will be displayed.
Click "Add" on the right side of the Yoom screen.
Enter DeepL in the search box and click the displayed suggestion.
The following screen will be displayed, so follow the instructions to enter the necessary information.
Once DeepL is displayed on the My Apps screen, registration is complete.
Let's proceed with further settings!
Next, copy the Yoom template.
Click the "Try this template" icon on the banner template below.
When the screen like the image below is displayed, the template copy is complete.
In this step, you will set up the automation trigger to be when a message is sent in Microsoft Teams.
Click on the red frame below.
On the screen to select the linked account and action, confirm that the Microsoft Teams account you are linking is correct and click "Next".
A settings screen will appear, so proceed with the input.
The trigger activation timing can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
* Depending on your plan, the shortest interval for setting the trigger may differ, so be sure to check that.
It is generally recommended to use the shortest activation interval for your plan.
For the team ID and channel ID, select any of the "candidates" displayed below the input field as shown in the screen below.
Notify Microsoft Teams of the message you want to translate that contains specific keywords.
When you click "Test", the values obtained from Microsoft Teams will be displayed as "Retrieved Values" as shown in the screen below.
These retrieved values can be used for future input settings.
For more details on the retrieved values (output), please check here.
Once the "Test Successful" message appears, click "Save".
Click on the red frame below and set it to branch to the translation step with specific keywords.
* Branching is a feature (operation) available with the Mini Plan or higher. If you are on the Free Plan, the operation of the flow bot you have set will result in an error, so please be careful.
Paid plans like the Mini Plan offer a 2-week free trial. During the free trial, you can use apps and features (operations) that are subject to restrictions.
Since it is already set in the template, let's check it.
In the screen below, it is set to proceed to the translation step only if "#support" is entered in the message content.
You can also change the red frame part to any wording such as "Translation Request".
This time, proceed with "#support" and click "Save" as it is.
Proceed with the settings for translation with DeepL.
Click on the red frame below.
The screen below will be displayed, so confirm the DeepL account to be used this time and click "Next".
The API settings screen will appear, so proceed with the input.
For the text to be translated, click "When a message is sent to the channel > Message content" as shown below and enter the content you want to translate.
In this case, select "English" as the source language and "Japanese" as the target language.
Clicking will display a dropdown, allowing you to set any language.
Context refers to the information provided to clarify how specific terms or phrases are used when translating. By setting the context correctly, you can achieve more natural and appropriate translation results.
As noted, enter "This is context." this time.
Continue to input the non-mandatory sections below as needed.
After inputting, click "Test" and the values for each item will be obtained in the output below.
These values can also be used as retrieved values (output).
After confirming, click "Save".
Finally, set up to send the results translated by DeepL to Microsoft Teams.
Click on the red frame.
On the screen to select the linked account and action, confirm again the Microsoft Teams account to be linked.
After confirming, click "Next".
As in Step 3, select any of the "candidates" displayed below the input field for the team ID and channel ID as shown in the screen below.
The message is already set to notify "Send Date", "Message ID of the English message received in Microsoft Teams", "English before translation", and "Text after translation".
You can also edit the content you want to notify from the retrieved values as needed.
Set mention information and attachment information as desired.
After setting, click "Test" and check if it has actually arrived at the specified Microsoft Teams.
Once the test success is confirmed, click "Save".
By clicking the red frame part "Set Trigger to ON" on the screen below, the flow bot will start automatically.
Thank you for setting up!
This time, we introduced how to link data from Microsoft Teams to DeepL, but if you want to link data from DeepL to Microsoft Teams, please also use the template below.
Recommended for customer support staff who feel challenged by handling inquiries in multiple languages and IT staff of companies who want to efficiently share information within the team using DeepL and Microsoft Teams.
Recommended for business professionals who need to regularly translate sentences and share with their team, and for those who want to improve work efficiency by utilizing the integration of DeepL and Microsoft Teams.
It is possible to automate various tasks using Microsoft Teams and DeepL API.
If you find something interesting, please give it a try!
By integrating Microsoft Teams with Yoom, you can enable automatic notifications to Microsoft Teams.
You can create folders based on posts in Microsoft Teams.
It is possible to automatically translate information received via email, as well as data from Notion, Google Docs, and more using DeepL.
By integrating Microsoft Teams with DeepL, multilingual communication within the team should become smoother.
The automation of translating and sharing messages containing specific keywords introduced here eliminates the need for manual translation.
This allows for reduced working hours and the ability to focus on other tasks.
Furthermore, automation from DeepL to Microsoft Teams is also possible, making notifications after translation easier.
If you're interested in automation using Yoom, please create a free account here.
Registration is simple and can be done in about 30 seconds, making it possible to set up between tasks!
Yoom's automation can be easily set up without programming knowledge.
Take this opportunity to implement automation and reduce translation tasks!
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