How to automatically register employees in Toyokumo Safety Confirmation Service 2 when they are registered in freee HR by linking freee HR with Toyokumo Safety Confirmation Service 2.

Step 1: Register freee HR and Labor and Toyokumo Safety Confirmation Service 2 as My Apps

Please register freee HR and Labor and Toyokumo Safety Confirmation Service 2 as My Apps to connect them to Yoom.
Pre-registering as My Apps will make automation settings easier.

First, let's register freee HR and Labor as My App.
Click "My Apps" → "New Connection" on the left side of the Yoom screen.

Use the search function to search for freee HR and Labor or select it from the list of apps.

When the "Start App Integration" screen appears, scroll down and click "Allow".

Next, register Toyokumo Safety Confirmation Service 2 as My App.
Similarly, select Toyokumo Safety Confirmation Service 2 from the list or use the search function to find it.

If freee HR and Labor and Toyokumo Safety Confirmation Service 2 are displayed in My Apps, the registration is complete.

Step 2: Copy the Template

To set up automation, click "Try it" on the banner below.

Read the following screen display and click "OK".

The following screen will be displayed, so check the "Title" and "Description".
If you want to make changes, please do so on the following screen.
First, to set up freee HR, click "When an employee is registered (Webhook)".

Step 3: Setting the trigger for freee HR that initiates the flow and the subsequent operation settings for Toyokumo Safety Confirmation Service 2

When the following screen is displayed, please check the settings.

• "Title" → Set as desired
• "Account information linked with freee HR" → Check for discrepancies
• "Trigger Action" → When an employee is registered (Webhook)
  

Next, click within the red frame to copy the Webhook URL.
For instructions on how to set up the Webhook, please check here.
After sending the Webhook event or executing the trigger event, click "Test" → "Test Successful" → "Save".

Next, to set up the retrieval of employee information in freee HR, click "Retrieve Employee Information".
The following screen will be displayed, so check the settings.

• "Title" → Set as desired
• "Account information linked with freee HR" → Check for discrepancies
• "Action" → Retrieve Employee Information
  

When the following screen is displayed, set the "Office ID".
Select the appropriate ID from the candidates.
Click within the frame to display the candidates.

Next, set the "Employee ID".
Select the employee ID from the output of "When an employee is registered (Webhook)".
The output will be displayed by clicking the arrow within the red frame.

Scroll and set the following items in the same way as before.
Once the settings are complete, click "Test" → "Test Successful" → "Save".

Next, to set up Toyokumo Safety Confirmation Service 2, click "Add User".
The following screen will be displayed, so check the settings.

• "Title" → Set as desired
• "Account information linked with Toyokumo Safety Confirmation Service 2" → Check for discrepancies
• "Action" → Add User
  

When the following screen is displayed, set the "Name".
Set the output from "Retrieve Employee Information" as follows.

Next, set the "Login Name".
Here, it is assumed that the "Display Name in freee HR" will be used as the login name.
Select from the output of "Retrieve Employee Information".

Scroll and set the "Password".
Here, it is assumed that a temporary password such as an employee number or user ID will be entered.
This time, it is set with the assumption that the employee number of freee HR will be used as a temporary password.
Set it in the same way as before.
If there are any other necessary items, set them as well.
Once the settings are complete, click "Test" → "Test Successful" → "Save".

Step 4: Turn on the trigger button and check the linkage operation between freee HR and Toyokumo Safety Confirmation Service 2

Finally, click "Turn on Trigger" to complete the automation settings.
Check if the flow bot starts up correctly.

Here is the template used this time.

Other Examples of Automation Using freee HR Labor and Toyokumo Safety Confirmation Service 2

There are many other examples of automation using freee HR Labor and Toyokumo Safety Confirmation Service 2 on Yoom, so here are a few introductions.

1. This is a flow to automatically register employee information registered in kintone to Toyokumo Safety Confirmation Service 2.
Even if you register employee information in kintone, you can automatically add users to Toyokumo Safety Confirmation Service 2.
This eliminates the need for manual input, preventing registration errors of passwords and names.

2. This is a flow where the employee information is automatically updated in the Toyokumo Safety Confirmation Service 2 when it is updated in Google Sheets.
By updating the data in Google Sheets, it can also be reflected in the Toyokumo Safety Confirmation Service 2.
Accurate updates of phone numbers and email addresses will ensure smooth response in emergencies.

3. This is a flow that detects the previous day's attendance omissions in freee HR and Labor and automatically notifies Microsoft Teams.
At a specified time every day, you can notify Microsoft Teams of the previous day's attendance omissions.
It is very convenient as employees can make corrections themselves.

Benefits and Examples of Integrating freee HR Labor and Toyokumo Safety Confirmation Service 2

Benefit 1: Simplify Employee Registration Process

By integrating freee HR Labor with Toyokumo Safety Confirmation Service 2, you can complete the process by registering employee information in freee HR Labor just once.
For example, when a new employee joins, registering their data in freee HR Labor will automatically register them in Toyokumo Safety Confirmation Service 2.
This automation not only reduces the burden on the person in charge but also ensures a smooth onboarding process.
As a result, <span class="mark-yellow">the registration process is simplified, allowing you to focus on your core tasks.</span>

Benefit 2: Accurate Employee Registration

When manually registering employees in freee HR Labor and Toyokumo Safety Confirmation Service 2, there is a higher risk of input errors or omissions.
However, by utilizing the template introduced here, you can significantly reduce that risk.
For instance, if there is a mistake in manually registering an employee's phone number or address, it could lead to communication issues during emergencies.
However, <span class="mark-yellow">by leveraging automation, you can prevent the risk of registering incorrect information, ensuring smooth communication during emergencies.</span>

Benefit 3: Centralize Employee Registration

Registering employee information separately in freee HR Labor and Toyokumo Safety Confirmation Service 2 can lead to duplicate registrations and additional effort.
However, by integrating freee HR Labor with Toyokumo Safety Confirmation Service 2, you only need to register the data once.
For example, <span class="mark-yellow">when you register new employee information in freee HR Labor, it will automatically reflect in Toyokumo Safety Confirmation Service 2, eliminating the need to switch between applications.</span>
This can save you the trouble of registering the same data multiple times, potentially reducing work time.

Conclusion

Integrating freee HR Labor with Toyokumo Safety Confirmation Service 2 simplifies the registration of employee information.
This eliminates the need for manual user additions, preventing mistakes in password or name registration.
Additionally, centralizing employee registration avoids duplicate registrations and reduces effort.
This automation not only alleviates the burden on the person in charge but also ensures a smooth onboarding process.
By utilizing the template introduced here, you can provisionally register passwords and display names.
This automation is recommended for those who want to quickly register with Toyokumo Safety Confirmation Service 2.