How to add a record to kintone and notify Slack when an employee is registered in freee HR.

Step 1: Integrate freee HR, kintone, and Slack with My Apps

Let's register My Apps to connect freee HR, kintone, and Slack to Yoom.
By completing the My Apps registration first, you can proceed with the automation settings smoothly.

1. Click on My Apps on the left side of the Yoom page and select "New Connection".
Enter "freee HR" in the search box at the top right and select freee HR from the search results.

2. On the displayed screen, enter your email address (or login ID) and password, then click "Login".

On the next screen, click "Allow".

3. Next, register kintone with My Apps.
Similar to the registration of freee HR, click on My Apps on the left side of the Yoom page and select "New Connection".
Enter "kintone" in the search box and select kintone from the search results.
On the next screen, enter the required fields and click "Add".

4. Next, register Slack with My Apps.
Similar to the registration of freee HR and kintone, click on My Apps on the left side of the Yoom page and select "New Connection".
Enter "Slack" in the search box and select Slack from the search results.
On the next screen, enter your workspace URL and click "Continue".

On the access permission request screen, click "Allow".

If freee HR, kintone, and Slack are displayed in My Apps, the registration is complete.

Step 2: Copy the Template

Open the following template page and click 'Try this template'.

The template will be automatically copied to your workspace. Click "OK" on the next screen.

Step 3: Set up the trigger in freee HR and Labor as the starting point of the flow, and then set up operations in kintone and Slack

1. Click "OK" on the previous screen and then click the app trigger "When an employee is registered" on the displayed screen.
※ This screen is displayed by clicking "【Copy】When an employee is registered in freee HR and Labor, add a record to kintone and notify Slack" in the Flowbot under "My Projects" on the left side of the Yoom page.

2. Enter the required fields on the displayed screen and click "Next".

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3. Follow the instructions to set up, execute "Test", and if successful, click "Save".
※ The displayed output can be used in the next setting, as indicated by "This value can be used in other operations".

4. Click "Add Record" to manipulate the database.
Enter the required fields on the displayed screen and click "Next".

For "App ID", select from the suggestions displayed when you click the input field, or follow the instructions below the input field to enter it.

5. Perform detailed settings.
For each item in "Values of the record to be added", select from the output displayed when you click the input field.
Once you have finished entering, execute "Test" and if successful, click "Save".

6. Click "Notify Slack" to integrate with the app.
Enter the required fields on the displayed screen and click "Next".

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7. Set up the API connection.
For "Channel ID to post to", select from the suggestions displayed when you click the input field.

For "Message", you can select from the output displayed when you click the input field.
※ This time, it was set as shown in the image below.

Step 4: Turn on the trigger button and verify the operation of the integration flow between freee HR and Labor, kintone, and Slack

Click the "Turn on Trigger" button in the red frame on the screen below to automatically start the Flowbot.

The template used this time is as follows.

Other Examples of Automation Using freee HR, kintone, and Slack

Yoom also offers templates using freee HR, kintone, and Slack, so here are a few examples.

1. Notify Slack When Employee Information is Updated in freee HR
This flow notifies Slack when employee information is updated in freee HR. By integrating freee HR with Slack, you can immediately confirm updates to employee information, allowing for timely information awareness and enabling you to take necessary actions swiftly. For example, you can quickly respond when an employee's address or bank account information is changed, improving operational efficiency and enhancing the accuracy of HR management.

2. Register meeting schedules with clients from kintone to Google Calendar and send the meeting URL via Gmail
This flow involves registering meeting schedules with clients from kintone to Google Calendar and sending the meeting URL via Gmail. By automating the scheduling of meetings and the sending of URLs from kintone to Google Calendar and Gmail, manual input and verification tasks are eliminated. This is expected to improve operational efficiency. Additionally, automation reduces the risk of human error, allowing for the accurate transmission of meeting information, which enhances business productivity and strengthens reliability.

3. Add content posted in a specific Slack room to a Google Document
This flow allows you to add content posted in a specific Slack room to a Google Document. When a chat is posted in a specific Slack room, the content can be added to a Google Document. Organizing the information added to the Google Document makes it easier to search for information and can streamline information gathering. It also facilitates smooth information sharing with newly joined members.

Benefits and Examples of Integrating freee HR with Slack

Benefit 1: Streamlining Business Processes and Enhancing Productivity

When employee information is registered in freee HR, records are automatically added to kintone, and notifications are sent via Slack, significantly improving the efficiency of HR operations. This eliminates the need to manually enter the same information into multiple systems, reducing the risk of input errors. This is particularly beneficial for small and medium-sized enterprises or organizations with a small HR department, as it allows for efficient resource utilization. For example, by registering new employee information in bulk, creating tasks in kintone based on that information, and notifying the responsible parties via Slack, seamless and speedy task execution can be achieved.

Benefit 2: Centralized Management of Employee Data

With the automatic registration of freee HR information into kintone, centralized management of employee data becomes possible. This creates an environment where necessary information can be quickly searched and verified. It is especially expected to improve task progress management and work assignment efficiency using employee information. For example, by centrally managing new employee information on kintone and sharing department assignments and training schedules with each responsible person, the overall operation becomes seamless.

Benefit 3: Prevention of Human Errors

Since information is automatically linked from freee HR to kintone, data entry errors due to manual work can be prevented. HR data, in particular, affects payroll calculations and attendance management, so accuracy is crucial. For instance, automating the process can eliminate typos and duplicate errors that are likely to occur when manually entering employee numbers or salary information, thereby improving data accuracy and reliability. This system can help prevent business troubles before they occur.

Conclusion

This article introduced a method to integrate freee HR, kintone, and Slack, where employee registration in freee HR leads to record addition in kintone and notifications in Slack. By integrating freee HR, kintone, and Slack, you can automate a series of tasks from employee information management to information sharing. This enhances business efficiency, prevents human errors, and reduces the burden on the HR department.
No special skills or knowledge are required to implement automation with Yoom. Simply follow the instructions, and the operation is easy.
We encourage you to consider implementing this in your company, using this article as a reference!