Do you want to integrate Gemini with Google Sheets but feel unsure where to start? Don’t worry, this can be done easily. In this guide, we’ll show you how to integrate Gemini with Google Sheets without any coding.
With this integration set up, you can automatically summarize form responses with Gemini and add them directly to Google Sheets. This powerful automation can save you time and reduce the need for manual data entry :)
In this article, we’ll explore the powerful capabilities of Gemini Google Sheets integration and walk you through the step-by-step instructions on how to set it up easily.
Meet Yoom: No-Code Automation
Yoom is a next-generation no-code automation that lets you connect and automate tasks between your favorite apps. Connecting different apps can be challenging for non-engineers, but Yoom makes automation accessible to everyone.
🌐 Connect with apps like Gemini, Google Sheets, and more.
📖 Use automation templates - no technical setup required
📈 Boost productivity and reduce human errors
You don't need to go through a complex setup and IT jargon, you can build your automation workflows with just a few clicks :) It's designed for those who want to streamline their daily work and save hours of time and stress from repetitive work.
In this guide, you'll learn the step-by-step process of how to use Yoom to connect Gemini and Google Sheets to create a Flowbot that automatically summarizes form responses with Gemini and adds the record to Google Sheets.
✔️ For Those Who Want to Try It Quickly
Yoom offers ready-made templates for easy setup in integrating Gemini and Google Sheets with no coding. Click the "Try it" button to get started now!
We'll also walk you through the step-by-step process of creating this automation flow in the following section of this article.
After completing the form, summarize with Gemini and add it to Google Sheets.
■Overview This is a flow to summarize with Gemini and add to Google Spreadsheet after responding to the form. You can automatically summarize the information collected in the form with Gemini and smoothly link it to Google Spreadsheet.
■Recommended for ・Those who are collecting data using online forms Business personnel who are gathering a lot of information through forms such as customer surveys and internal applications ・Those who are spending time summarizing and organizing data Team leaders or managers who want to reduce the manual burden by automatically summarizing information using Gemini ・Those who are managing data using Google Spreadsheet People who want to reduce manual input into Google Spreadsheet and manage data efficiently through automatic linkage ・Executives or IT personnel aiming to automate business workflows Executives or IT personnel who want to improve overall business efficiency through data processing automation
■Notes ・Please link Yoom with both Gemini and Google Spreadsheet.
■Overview This is a flow to summarize with Gemini and add to Google Spreadsheet after responding to the form. You can automatically summarize the information collected in the form with Gemini and smoothly link it to Google Spreadsheet.
■Recommended for ・Those who are collecting data using online forms Business personnel who are gathering a lot of information through forms such as customer surveys and internal applications ・Those who are spending time summarizing and organizing data Team leaders or managers who want to reduce the manual burden by automatically summarizing information using Gemini ・Those who are managing data using Google Spreadsheet People who want to reduce manual input into Google Spreadsheet and manage data efficiently through automatic linkage ・Executives or IT personnel aiming to automate business workflows Executives or IT personnel who want to improve overall business efficiency through data processing automation
■Notes ・Please link Yoom with both Gemini and Google Spreadsheet.
Summarize Email with Gemini and Add to Google Sheets
If you manage inquiries via email, this flow can help you quickly summarize the email content using Gemini and automatically add it to Google Sheets. It helps to keep everything organized in one place :)
Summarize the email content with Gemini and add it to Google Sheets.
■Overview The "Summarize email content with Gemini and add to Google Spreadsheet" workflow streamlines information management. By summarizing and adding data to the database, readability of information is enhanced.
■Recommended for: ・Those who frequently use email for business ・Those who need to quickly summarize and share email content ・Those who manage data and information using Google Spreadsheets ・Those who want to reduce manual summarization and input errors to work efficiently ・Those who receive a high volume of emails and wish to work efficiently even in a busy work environment
■Notes ・Please link Yoom with both Gemini and Google Spreadsheets.
■Overview This is a flow to summarize with Gemini and add to Google Spreadsheet after responding to the form. You can automatically summarize the information collected in the form with Gemini and smoothly link it to Google Spreadsheet.
■Recommended for ・Those who are collecting data using online forms Business personnel who are gathering a lot of information through forms such as customer surveys and internal applications ・Those who are spending time summarizing and organizing data Team leaders or managers who want to reduce the manual burden by automatically summarizing information using Gemini ・Those who are managing data using Google Spreadsheet People who want to reduce manual input into Google Spreadsheet and manage data efficiently through automatic linkage ・Executives or IT personnel aiming to automate business workflows Executives or IT personnel who want to improve overall business efficiency through data processing automation
■Notes ・Please link Yoom with both Gemini and Google Spreadsheet.
Click on the "Create API key" button. Then, select to create an API key for your existing project or new project.
Your new API key will appear. Copy it.
Return to Yoom, paste it into the Access Token field, and click “Add”. Now, Gemini is connected :)
Connect Google Sheets
⚠️ Before linking, make sure to create a Google Sheets file you will use to store the generated summaries. If you create a file after linking, the integration may not work properly.
Same as before, click the "+ Add" button.
Search for Google Sheets from the app list and select it.
Click on "Sign in with Google".
Select the account you want to connect to.
Click "Continue".
Click "Continue".
Now, your Google Sheets is connected with Yoom :)
Step 2: Copy the Template
Click the "Try It" button to copy the pre-built template into your project.
After completing the form, summarize with Gemini and add it to Google Sheets.
■Overview This is a flow to summarize with Gemini and add to Google Spreadsheet after responding to the form. You can automatically summarize the information collected in the form with Gemini and smoothly link it to Google Spreadsheet.
■Recommended for ・Those who are collecting data using online forms Business personnel who are gathering a lot of information through forms such as customer surveys and internal applications ・Those who are spending time summarizing and organizing data Team leaders or managers who want to reduce the manual burden by automatically summarizing information using Gemini ・Those who are managing data using Google Spreadsheet People who want to reduce manual input into Google Spreadsheet and manage data efficiently through automatic linkage ・Executives or IT personnel aiming to automate business workflows Executives or IT personnel who want to improve overall business efficiency through data processing automation
■Notes ・Please link Yoom with both Gemini and Google Spreadsheet.
Click "OK" and give the Flowbot a name to recognize.
This template will be copied to your “My Project”.
Step 3: Set Up Form Trigger
Let's start by setting up the form trigger. Click on the trigger action labeled "Form".
The form must include at least one question item, while other items can be added optionally. Below is an example of how we’ve set it up.
Enter the form title in the "Form" field. If needed, click on "Add Form Description" to include an optional description.
📚 References: For more details on how to set up a form trigger, you can refer to the full guide here.
Click "Add" to add more question items. Make sure to add the questions you want to add to Google Sheets later.
Set a sample response for retrieved values. Normally, form responses are automatically reflected here, but for testing the entire flow, manually set a test value. These values will be used in the subsequent actions.
Once set, save.
Step 4: Generate Content with Gemini
Next, click "Generate Content".
Change the title (optional) for the action. Confirm the pre-configured settings and click “Next”.
Select the Gemini model you want to use. Enter "System Instruction" based on the example input provided below.
Enter "Prompt" based on the provided example settings below.
Select the "retrieved values" from the form response in the previous step. By setting it as shown below, you can automatically share the form response data to Gemini.
To set the text you want to summarize, select “Questions” from the form trigger retrieved value.
📚 Reference: For more details on retrieved values and how to set it up, see the guide here.
Once the setting is complete, click "Test". The retrieved value will get updated.
Click “Save” when you're done.
Step 5: Add Record to Google Sheets
Click "Add Record".
The title can be changed (optional). Check the pre-configured settings, and click “Next”.
Select the spreadsheet ID (where you want to add a record) from the displayed options.
Specify the Worksheet Tab Name and Table Range. Then click “Next”.
📚 Reference: For more details on table range settings, check this guide.
Then, add the inquiry form data to each corresponding item in Google Sheets. For this example, we’ve created fields for company name, contact person name, and email address. Select the appropriate values from the inquiry-retrieved values.
Make sure to configure the settings according to the structure of the sheet you’ve created!
Set the "Generated Content" from Gemini’s action to the inquiry content field.
Once everything is set, click “Test”. If a new record gets added to Google Sheets, save it.
Step 6: Activate the Flowbot
Toggle the "Trigger On" button to activate your flow! Check if the Flowbot you set up is working properly.
That's it! Your Flowbot is ready :)
💡 Other Automation Examples Using Gemini and Google Sheets
You can try out more automations by utilizing Gemini and Google Sheets with Yoom. Here are some more examples you can explore for your next automation!
Automation Examples Using Gemini
You can analyze the content of chat tool posts or summarize meeting information registered in a database.
Analyze the content of Google Forms with Gemini and add it to Notion.
■Overview The "Analyze Google Form Content with Gemini and Add to Notion" workflow is an automation process for efficiently utilizing collected form data. It reduces the effort of data processing and enables faster decision-making.
■Recommended for - Those who collect feedback from customers or teams using Google Forms. - Individuals who want to efficiently analyze large amounts of text data collected via forms. - Business persons wishing to perform text analysis easily even without specialized data analysis knowledge. - Those who want to use Gemini's AI features to identify data trends and key points. - Team leaders or project managers who use Notion to organize and share information. - Individuals who want to automatically add analysis results to Notion to facilitate information sharing across the team. - Business owners or managers aiming to streamline operations and improve productivity. - Those who wish to automate manual data processing to save time and effort. - Individuals who want to connect multiple SaaS apps to build an integrated business workflow. - Those aiming to achieve a unified business process using Yoom."
■Cautions - Connect Google Forms, Gemini, and Notion with Yoom respectively. - Please refer to the link below for obtaining responses when using Google Forms as a trigger. https://intercom.help/yoom/ja/articles/6807133 - The trigger activation interval can be selected as 5, 10, 15, 30, or 60 minutes. - Note that the shortest activation interval varies by plan.
■Overview Are you overwhelmed with handling inquiries and sharing information in Microsoft Teams, and finding it time-consuming to review posts and craft appropriate responses? Handling everything manually not only takes time but can also lead to inconsistent response quality. By leveraging this workflow, Gemini automatically analyzes messages posted to Microsoft Teams and posts the generated response to the channel, helping resolve these communication challenges.
■Who we recommend this template for ・Those who want to streamline inquiry handling in Microsoft Teams and shorten the time to reply ・Team leaders who want Gemini to summarize discussions and information in specific internal channels and use them as knowledge ・Those who want to incorporate generative AI into their operations to eliminate manual effort in gathering information and creating responses
■Notes ・Please connect Yoom with both Microsoft Teams and Gemini. ・Microsoft 365 (formerly Office 365) has consumer plans and commercial plans (Microsoft 365 Business). If you are not subscribed to a commercial plan, authentication may fail. ・You can select a trigger interval of 5, 10, 15, 30, or 60 minutes. ・The minimum trigger interval varies by plan, so please be aware.
■Overview This is a flow that generates a text with Gemini and replies when a message is posted on Discord. You can automatically respond to user questions using the Discord FAQ Bot.
■Recommended for the following individuals Those who utilize Discord as a communication tool ・Administrators who feel the burden of responding to frequently asked questions
Those who utilize Gemini in their business ・Those who want to introduce AI automated responses and automate FAQ handling
Those considering introducing a chatbot ・Company representatives aiming to improve the efficiency of support operations and increase user satisfaction
■Notes ・Please integrate Discord and Gemini with Yoom.
This is a flow to issue a document based on customer information in Google Sheets and send it to Gmail.
■Notes ・Please link Google Sheets and Gmail with Yoom. ・The trigger can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan.
■Overview The workflow 'When a row is added to Google Sheets, retrieve and update the ad report from Meta Ads (Facebook)' automates the aggregation and reporting of ad data, supporting efficient marketing activities. Managing vast amounts of data and creating reports in Facebook Ads can be time-consuming. By integrating with Google Sheets, it is possible to reduce manual data entry and aggregation tasks and obtain highly accurate reports. Utilizing this workflow reduces the hassle of data management and enables more strategic ad operations.
■Recommended for ・Marketing personnel using Facebook Ads and Google Sheets ・Team leaders spending time on manual aggregation of ad data ・Executives looking to streamline the ad report creation process ・Those aiming to enhance data accuracy while automating report creation
■Notes ・Please integrate Yoom with both Google Sheets and Facebook Ads. ・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan.
By integrating Gemini and GoogleSheets, you can easily automate tasks like summarizing content, generating responses, and organizing data with ease. This powerful integration can help reduce manual work and improve your workflow efficiency. In this guide, we focused on summarizing form responses with Gemini and adding the summary directly to Google Sheets, which eliminates the need for manual data entry and ensures consistency.
Best of all, no specialized knowledge is needed, and anyone can easily set it up! Ready to simplify your workflows? Sign up for Yoom and try it today!
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