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Have you ever experienced forgetting a notification even though you registered a schedule in Google Calendar, resulting in a missed appointment? Also, don't you wish you could share team schedules more easily and automatically?
These concerns might be resolved by integrating Google Calendar with Discord.
This time, we will introduce a method to link Google Calendar with Discord and notify your daily schedule on Discord at a set time each day.
This could make it easier to grasp your schedule. Additionally, sharing with members in the same Discord channel should be simple. Please take this opportunity to try it out.
Now, let's explain how to use the no-code tool Yoom to "retrieve today's schedule from Google Calendar and notify it on Discord every day."
[What is Yoom]
Activate the flow at the date and time set by Yoom's schedule trigger and retrieve schedule data using Google Calendar's API.
Then, you can send the schedule data to a specific room using Discord's API.
Generally, programming knowledge is required to achieve such integration, but with the no-code tool Yoom, it can be easily implemented without programming knowledge.
The integration flow this time is broadly divided into the following processes.
First, register with Yoom.
Yoom offers a 2-week trial, allowing you to try it out and get a feel for its operation.
After completing the registration for Yoom, please select "My Apps" from the menu on the left.
Next, click the new connection button at the top right.
1. Search
Click the Google Calendar icon.
2. Sign In
Click the red frame.
3. Select Account
Select the account to connect.
After confirming and agreeing, press Next.
4. Connection Complete
The screen will change, and if the above display appears, the connection is complete.
1. Search
Search for Discord and select the Discord icon.
2. Enter Required Information
Obtain the Bot Token from the Discord Developer Portal and enter it into the Access Token.
For more details, please check the page on Discord My Apps Connection.
3. Add
Once the required information is entered, click Add at the bottom right.
If the above display appears, the connection is complete.
Next, please copy the template to be used this time.
1. Click "View Details" on the top banner
2. Click "Try this template" at the bottom of the transitioned screen
3. If you haven't registered with Yoom yet, please register
※ If you have already registered, the login screen will be displayed, so please log in.
When the Flowbot template is copied to "My Projects", the above display will appear.
You will transition to a page like the image, so let's proceed with detailed settings.
1. Open My Projects
Open "My Projects" from the menu on the left side of the screen.
2. Open the copied template
Click on "【Copy】Retrieve today's schedule from Google Calendar and notify Discord every day".
3. Select the schedule trigger
Click on "Every day at 9 AM".
4. Enter the required fields
Enter the required fields in the red frame.
In the image settings, the flow is set to activate at 9 AM every day. If desired, you can modify the day checkboxes or activation time as needed.
5. Save
Once the settings are complete, press save.
Next, proceed to set up retrieving Google Calendar events.
1. Connect with the app
Click on "Retrieve event list" for the Google Calendar icon.
Since the title and other settings are complete, press next.
2. Set the required fields
Set the required fields in the red frame.
Enter the Google account ID for which you want to notify the schedule on Discord.
This is the setting for which schedule to retrieve.
Since you are using a template, the settings are already complete.
Therefore, please check if it is in the same state as the image.
3. Test
Once you have set it up to this point, press the test button.
If "Test Success" is displayed, press save.
1. Extract data from text
Select "Extract data from text".
※ AI operations are available only in the Team Plan and Success Plan.
Paid plans such as the Free Plan Team Plan and Success Plan offer a 2-week free trial.
2. Set operation conditions
Since you are using a template, the settings are complete.
Therefore, please check if it is in the same state as the image.
Note that with the current settings, you can retrieve up to 5 events per day.
If you want to increase the number of events to retrieve, set it with a comma as shown in the image.
3. Execute the test
Once the settings are complete, press the test button at the bottom.
If "Test Success" is displayed in blue, the settings are complete. Press save.
Finally, set up to send the schedule to Discord.
1. Connect with the app
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Select "Send Message" for the Discord icon. Press next.
2. Enter the channel ID
First, set the channel ID where you want to notify the schedule for the day.
Enter it as per the note at the bottom of the box.
3. Confirm the message
Set the content of the message you want to notify on Discord.
Click the box.
Select the red frame.
The retrieved schedule data will be displayed in a replaced state.
Click to insert.
Once inserted, it will look like the image.
Once you have inserted as much data as needed, arrange the layout as shown in the image.
4. Execute the test
Once the message settings are complete, press the test button at the bottom.
If "Test Success" is displayed in blue, the settings are complete. Press save.
5. Turn on the trigger
When the Flowbot creation is complete, the above display will appear. The trigger is initially set to OFF, so turn it ON.
Flowbot template used this time
Retrieve today's schedule from Google Calendar and notify Discord every day
Yoom is packed with not only automation but also features and innovations to facilitate smooth business operations.
For example, you can customize the automation introduced here to better suit your needs.
You can insert a database tool into the flow to transcribe Google Calendar schedules.
This makes it easier to visualize schedules in a list and allows you to record the history of actions taken on each schedule.
How about using it for daily business reports?
Yoom can integrate with various tools, allowing for automation using communication tools other than Discord.
If you are using multiple tools, you can send data to both tools in the same way.
Additionally, integration with various SaaS tools beyond communication tools can be achieved without programming. Such arrangements are easy to implement, so try automation tailored to your needs.
Here are some other examples of automation using Discord.
1. Retrieve records from Google Sheets that match today's date and notify Discord in bulk daily
You can retrieve only the data for the current day and notify Discord. This is recommended for those who manage tasks using Google Sheets.
2. Notify Discord when a file is uploaded to Google Drive
This might make it easier to quickly identify the presence of materials needed for work or files that require a final check.
3. Notify Discord when a row is added in Google Sheets
If you want to share new tasks or data smoothly, how about this flow? It may make data sharing easier.
Integrating Google Calendar with Discord can make schedule management easier. For instance, one of the tasks you might do upon starting work is checking emails or messages. With this automation, your schedule for the day will be notified on Discord, allowing you to check your schedule simultaneously with your morning message check. You won't need to access Google Calendar separately, and it might become easier to smoothly grasp your schedule at the start of the day.
This integration is recommended not only for personal use but also if you register team-related schedules in Google Calendar. For example, if you frequently manage schedules like regular meetings, new employee training, or project meetings with team members using Google Calendar, automated notifications at set times can make it easier for the entire team to understand the day's flow. Additionally, receiving notifications at a specific time allows all members to get the information simultaneously, potentially preventing any communication oversights.
This integration increases the likelihood of preventing schedule oversights. Even if you use Google Calendar's notification or reminder features, you need to set them each time you register a schedule, which might lead to forgetting to set notifications. However, with this automation, schedules will be sent to Discord at a predetermined time every day, potentially avoiding such errors. This can lead to smart schedule management without the need for setting up each time.
Integrating Google Calendar with Discord, as introduced here, might make schedule management easier. With daily notifications on Discord, you should be able to prevent overlooking schedules or missing tasks. Additionally, the entire team can potentially grasp the schedule at the same time, strengthening the shared understanding of the schedule. This may lead to easier team coordination than ever before. Yoom allows app integration without programming. If you're looking to optimize your daily tasks, please try this method.
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