How to integrate Google Calendar with Discord to retrieve your schedule from Google Calendar every day and send notifications to Discord

Step 1: Connect Google Calendar and Discord with My Apps

After completing the registration for Yoom, please select "My Apps" from the menu on the left.

Next, click the new connection button at the top right.

Connect Google Calendar with Yoom

1. Search

Click the Google Calendar icon.

2. Sign In

Click the red frame.

3. Select Account

Select the account to connect.

After confirming and agreeing, press Next.

4. Connection Complete

The screen will change, and if the above display appears, the connection is complete.

Connect Discord with Yoom

1. Search

‍Search for Discord and select the Discord icon.

2. Enter Required Information

Obtain the Bot Token from the Discord Developer Portal and enter it into the Access Token.
For more details, please check the page on Discord My Apps Connection.

3. Add
Once the required information is entered, click Add at the bottom right.

If the above display appears, the connection is complete.

Step 2: Copy the Template

Next, please copy the template to be used this time.

1. Click "View Details" on the top banner
2. Click "Try this template" at the bottom of the transitioned screen
3. If you haven't registered with Yoom yet, please register
※ If you have already registered, the login screen will be displayed, so please log in.

When the Flowbot template is copied to "My Projects", the above display will appear.

You will transition to a page like the image, so let's proceed with detailed settings.

Step 3: Set to activate at the date and time specified by the schedule trigger and retrieve Google Calendar events

1. Open My Projects

‍Open "My Projects" from the menu on the left side of the screen.

2. Open the copied template
Click on "【Copy】Retrieve today's schedule from Google Calendar and notify Discord every day".‍

3. Select the schedule trigger

Click on "Every day at 9 AM".‍

4. Enter the required fields

‍Enter the required fields in the red frame.
In the image settings, the flow is set to activate at 9 AM every day. If desired, you can modify the day checkboxes or activation time as needed.

5. Save

Once the settings are complete, press save.
Next, proceed to set up retrieving Google Calendar events.

1. Connect with the app

Click on "Retrieve event list" for the Google Calendar icon.
Since the title and other settings are complete, press next.

2. Set the required fields

Set the required fields in the red frame.

Enter the Google account ID for which you want to notify the schedule on Discord.

This is the setting for which schedule to retrieve.
Since you are using a template, the settings are already complete.
Therefore, please check if it is in the same state as the image.

3. Test

‍Once you have set it up to this point, press the test button.
If "Test Success" is displayed, press save.

Step 2: Set to send a message to Discord after extracting detailed data of the schedule

1. Extract data from text

Select "Extract data from text".

※ AI operations are available only in the Team Plan and Success Plan.
Paid plans such as the Free Plan Team Plan and Success Plan offer a 2-week free trial.

2. Set operation conditions

‍Since you are using a template, the settings are complete.
Therefore, please check if it is in the same state as the image.
Note that with the current settings, you can retrieve up to 5 events per day.

If you want to increase the number of events to retrieve, set it with a comma as shown in the image.‍

3. Execute the test

‍Once the settings are complete, press the test button at the bottom.
If "Test Success" is displayed in blue, the settings are complete. Press save.

Finally, set up to send the schedule to Discord.

1. Connect with the app

Select "Send Message" for the Discord icon. Press next.

2. Enter the channel ID

‍First, set the channel ID where you want to notify the schedule for the day.
Enter it as per the note at the bottom of the box.

3. Confirm the message

Set the content of the message you want to notify on Discord.
Click the box.

Select the red frame.

The retrieved schedule data will be displayed in a replaced state.
Click to insert.

Once inserted, it will look like the image.

Once you have inserted as much data as needed, arrange the layout as shown in the image.‍

4. Execute the test

‍Once the message settings are complete, press the test button at the bottom.
If "Test Success" is displayed in blue, the settings are complete. Press save.

5. Turn on the trigger

When the Flowbot creation is complete, the above display will appear. The trigger is initially set to OFF, so turn it ON.

Flowbot template used this time
Retrieve today's schedule from Google Calendar and notify Discord every day

To Further Automate

Yoom is packed with not only automation but also features and innovations to facilitate smooth business operations.
For example, you can customize the automation introduced here to better suit your needs.

Arrangement 1: Add to Database Tools

You can insert a database tool into the flow to transcribe Google Calendar schedules.
This makes it easier to visualize schedules in a list and allows you to record the history of actions taken on each schedule.
How about using it for daily business reports?

Arrangement 1: Send a Report When Posted in Microsoft Teams Chat

Yoom can integrate with various tools, allowing for automation using communication tools other than Discord.
If you are using multiple tools, you can send data to both tools in the same way.
Additionally, integration with various SaaS tools beyond communication tools can be achieved without programming. Such arrangements are easy to implement, so try automation tailored to your needs.

Other Automation Examples Using Discord

Here are some other examples of automation using Discord.

1. Retrieve records from Google Sheets that match today's date and notify Discord in bulk daily

You can retrieve only the data for the current day and notify Discord. This is recommended for those who manage tasks using Google Sheets.

2. Notify Discord when a file is uploaded to Google Drive

This might make it easier to quickly identify the presence of materials needed for work or files that require a final check.

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3. Notify Discord when a row is added in Google Sheets

If you want to share new tasks or data smoothly, how about this flow? It may make data sharing easier.

Benefits and Examples of Integrating Google Calendar with Discord

Benefit 1: Manage Your Schedule While Checking Messages

Integrating Google Calendar with Discord can make schedule management easier. For instance, one of the tasks you might do upon starting work is checking emails or messages. With this automation, your schedule for the day will be notified on Discord, allowing you to check your schedule simultaneously with your morning message check. You won't need to access Google Calendar separately, and it might become easier to smoothly grasp your schedule at the start of the day.

Benefit 2: Easier Schedule Sharing with Members through Notifications

This integration is recommended not only for personal use but also if you register team-related schedules in Google Calendar. For example, if you frequently manage schedules like regular meetings, new employee training, or project meetings with team members using Google Calendar, automated notifications at set times can make it easier for the entire team to understand the day's flow. Additionally, receiving notifications at a specific time allows all members to get the information simultaneously, potentially preventing any communication oversights.

Benefit 3: Prevent Schedule Overlook with Double Checks through Reminders

This integration increases the likelihood of preventing schedule oversights. Even if you use Google Calendar's notification or reminder features, you need to set them each time you register a schedule, which might lead to forgetting to set notifications. However, with this automation, schedules will be sent to Discord at a predetermined time every day, potentially avoiding such errors. This can lead to smart schedule management without the need for setting up each time.

Conclusion

Integrating Google Calendar with Discord, as introduced here, might make schedule management easier. With daily notifications on Discord, you should be able to prevent overlooking schedules or missing tasks. Additionally, the entire team can potentially grasp the schedule at the same time, strengthening the shared understanding of the schedule. This may lead to easier team coordination than ever before. Yoom allows app integration without programming. If you're looking to optimize your daily tasks, please try this method.

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情報が登録されたら、Googleカレンダーに予定を作成する

予定が登録されたらGoogleカレンダーに自動的に予定を連携するフローボットです。
情報の転記佐合自体をなくせる可能性があります。

GoogleカレンダーとDiscordの連携メリットと具体例

メリット1：メッセージチェックと共に予定管理が行える

GoogleカレンダーとDiscordの連携により、スケジュール管理が容易に行える見込みがあります。
例えば、出勤と同時に行う業務と言えば、メールやメッセージチェックではないでしょうか。
今回の自動化を導入すれば、当日のスケジュールがDiscordへ通知されるため、朝一番で行うメッセージチェックと同時にスケジュールチェックも可能になるはずです。
別途Googleカレンダーにアクセスする必要もなくなる上、1日の始まりと共にスムーズに予定が把握しやすくなるかもしれません。

メリット2：通知によりメンバーとの予定共有がしやすくなる

個人だけではなくチーム全体が関わる予定をGoogleカレンダーに登録している場合も、今回の連携はおすすめです。
例えば、定例ミーティングや新人教育、プロジェクト会議など、チームメンバーと行うべき予定を頻繁にGoogleカレンダーで管理しているのであれば、自動化により決められた時間に通知されることで、チーム全体が1日の流れを把握しやすくなるかもしれません。
また、一定の日時に通知されることでメンバー全員が同タイミングで情報を受け取れるため、周知漏れなども防ぎやすくなる可能性があります。

メリット3：リマインドとの二重チェックで予定漏れを防げる

今回の連携により、スケジュールの把握漏れを防げる可能性が高まります。
例えば、Googleカレンダーの通知やリマインド機能を活用していても、予定を登録する度に併せて設定する必要があるため、場合によっては通知設定を忘れてしまうかもしれません。
しかし、今回の自動化を導入すれば毎日決められた時間にDiscordへ予定が送信されるため、このようなエラーを回避できるのではないでしょうか。
毎回設定を行う手間も必要なくスマートなスケジュール管理が実現できる見込みがあります。

まとめ

今回紹介したGoogleカレンダーとDiscordの連携を行うことで、スケジュール管理が行いやすくなるかもしれません。
毎日Discordに予定が通知されることにより、予定の見落としやタスクの抜け漏れを防げるはずです。
また、チームでのスケジュールをメンバー全体が同タイミングで把握できる見込みがあり、スケジュールへの共通認識が強化されることが予想されます。
これにより、今まで以上にチームの連携がとりやすくなる可能性もあります。
Yoomはプログラミング不要でアプリ連携が行えます。日々の業務を最適化したいと考えている方は、ぜひこの方法を試してみてください。