How to integrate Google Drive with Direct to receive notifications in Direct when a file is uploaded to Google Drive

Have you ever felt the hassle and stress of not knowing "who uploaded the file and when" or "opening Drive multiple times to check uploads"?
The solution to these issues is the integration feature between Google Drive and direct. By implementing this system, you will receive automatic notifications on direct when a file is uploaded, simplifying the verification process.
This article clearly explains the specific benefits and integration methods of this connection.

Recommended for

Those who manage multiple tasks or projects simultaneously and want to prevent overlooking file sharing or progress
Team leaders who want to efficiently direct the overall progress and file upload status of the team using direct
Those who want to eliminate the hassle of opening Google Drive multiple times to check upload status and focus on other tasks

Benefits and Examples of Integrating Google Drive with direct

Benefit 1: Reduction of Communication Loss

One of the benefits of integrating Google Drive with direct is solving issues like "not knowing who uploaded which file" or "thinking you informed someone but it wasn't communicated".
Notifications can include the file name, creator, upload date, etc., which can reduce information sharing omissions and the hassle of verification.
For example, if there is a task to upload important documents received from a client to Google Drive, the person who receives the notification can immediately check and process the content. This will facilitate smooth communication within the team.

Benefit 2: Easier Progress Management

When a file is uploaded to Google Drive, a notification is sent to direct, allowing you to immediately grasp the progress of tasks.
This feature is particularly useful when handling multiple tasks or projects simultaneously.
For instance, if each project member uploads the deliverables of their respective tasks to Google Drive, notifications will allow you to timely understand "which task is progressing" and "where there is a delay". This enables leaders or managers to intervene early in delayed tasks and conduct necessary follow-ups.

Benefit 3: Time Savings by Reducing Manual Work

By integrating Google Drive with direct, you can eliminate the hassle of opening Google Drive folders to check if a file has been uploaded, thereby reducing manual work.
For example, if there are contracts or reports regularly uploaded from clients, receiving notifications can save the time spent on "checking if they are uploaded", allowing you to allocate that time to other tasks. This system is particularly effective in work environments where file exchanges frequently occur.
Time savings lead to efficiency and reduce the burden on employees.

Now, let's explain how to use the no-code tool Yoom to notify direct when a file is uploaded to Google Drive.

[What is Yoom]

How to Notify direct When a File is Uploaded to Google Drive

When a file is uploaded to Google Drive, it is automatically notified to direct. This allows you to immediately grasp the status of Google Drive. Generally, programming knowledge is required to achieve this, but with the no-code tool Yoom, it can be easily achieved without programming knowledge.

The integration flow is broadly created in the following processes.

Registering Google Drive and direct as My Apps
Setting up to trigger when a new file is created in Google Drive
Setting up notifications by integrating with direct

If you are not using Yoom, please register for free from here.

If you are already using Yoom, please log in.

Step 1: Connect Google Drive and direct to My Apps

(1) After logging into Yoom, select "My Apps" from the left column and click "+ New Connection".

(2) From the list of new connections in My Apps, click on Google Drive.
(3) A screen like the one below will appear, so click "Sign in with Google" and log in with your account.

(4) Next, connect direct. Similarly, click on direct from the list of new connections in Yoom.
(5) On the "New Registration for direct" screen, check the red box and enter the Client ID and Client Secret.
To obtain the Client ID and Client Secret, please configure them from the site below.

direct Application Registration Page

Once the connection is complete, Google Drive and direct will be registered in My Apps on Yoom.

This completes the My Apps registration.
Next, let's set up a trigger using a template!

Step 2: Set up for when a new file is created by connecting with Google Drive

(1) We will use the template introduced earlier. Click "Try it" on the banner below.

Click on "When a new file or folder is created" in the app trigger.

(2) From the "Select Linked Account and Action" screen of Google Drive, check if there is any error in the account information linked with Google Drive™ and keep the trigger action as "When a new file or folder is created", then click "Next".

(3) From the "App Trigger API Connection Settings" screen, select the trigger interval.
Select the trigger interval from the dropdown menu with options of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
※ Please note that the shortest trigger interval varies depending on the plan.

Once the selection is complete, click "Test" at the bottom, and if no error occurs, click "Save".

Step 3: Set up notifications with direct

(1) Next, link with direct and set up notifications for direct.
Click "Notify direct".

(2) From the "Select Linked Account and Action" screen of direct, check if there is any error in the account information linked with direct and keep the action as "Post a message", then click "Next".

(3) From the "API Connection Settings" screen, check the red line and enter the Talk ID.
The content entered in the message will be notified to direct.
By using output in the text as shown in the image, you can reference Google Drive information.

Once the input is complete, click "Test" at the bottom, and if no error occurs, click "Save".
(4) Finally, click "Turn on Trigger".

This completes the flowbot for "Notify direct when a file is uploaded to Google Drive".

Other Automation Examples Using Google Drive

At Yoom, we have many other examples of automation using Google Drive, and we would like to introduce a few of them.

1. Use OCR to read document data posted in Gmail, update the file name, and store it in Google Drive

By utilizing this flow, you can efficiently proceed with file content verification and transfer tasks. It is especially ideal for those who regularly check a large number of emails. By eliminating manual file operations, you can save time.

2. Delete a file in Google Drive when a row is updated in Google Sheets

When a row in Google Sheets is updated, you can automatically delete the old file in Google Drive. This ensures that old files do not accumulate, and you always have the latest files. Automation makes file management easier.

3. Create a folder in Google Drive at the beginning of each month

By automatically creating a folder in Google Drive at the beginning of each month, you can save the effort of manually creating folders every month. This flow will be particularly useful if you need to create multiple folders.

Additionally, if you want to check templates using Google Drive or direct, please visit the following site.

List of Flowbot Templates Using Google Drive

List of Flowbot Templates Using direct

Summary

By integrating Google Drive and direct, you can receive timely notifications when files are uploaded, improving task management and information sharing efficiency.
In particular, it reduces the effort of verification work and allows for accurate progress tracking, which is expected to enhance the overall speed of the team. Additionally, it is a significant advantage that it prevents communication omissions and errors while enabling appropriate actions at the necessary time.
If you want to reduce manual effort and achieve a smarter way of working, please take advantage of this integration feature.